1. Cohasset Town Hall Renovation Advisory Committee (THRAC)
Report to the Board of Selectman, February 28, 2017

2. THRAC: Mission
Created and populated by the Town Manager November, 2016
Responsible for gathering input from citizens and staff, reviewing conceptual designs, making recommendations and acting in an advisory capacity for all aspects of the renovation and/or reconstruction of the Cohasset Town Hall.

3. THRAC: Members Carolyn Coffey: Library Trustee
Fran Collins: Historic Commission
David Drinan: Planning Board
Mary McGoldrick: School Committee ( )
Can Tiryaki: (through design selection only)
Sam Wakeman: Capital Budget
Susan Bruce: Town Of Cohasset, Procurement Officer
Brian Joyce: Town Of Cohasset, DPW
Chris Senior: Town Manager
Shane Nolan: Daedelus Projects, Owner’s Project Manager

4. THRAC: Timeline Convened by Town Manager in November, 2016
RFQ for architectural services issued December 21
Subcommittees formed
Space needs and layout
2008/2014 studies and MAPC recommendations reviewed
Historic
Alternate Locations
Transitional Space Needs for TH employees

5. THRAC: Timeline RFQ’s returned January 18, 2017 Six proposals received
Criteria to be reviewed included:
Design Excellence
Previous Relevant Experience
Public Sector Experience
Schedule and Budget
Design Responsiveness
Team Work and Approach
Capacity to Perform
Four firms interviewed
February 17, McGinley Kalsow & Associates chosen for Design Services

6. THRAC: MK&A Qualifications
Previous City and Town Hall Projects:
Needham Town Hall
Concord Town Hall
Ayer Town Hall
Newburyport City Hall
Groton Town Hall
Northbridge Town Hall
Dunstable Town Hall
Salisbury Town Hall
Southbridge Town Hall
Upton Town Hall
Repeat Municipal clients:
Town Of Sandwich: 7 Projects
Town of Marblehead: 5 projects
City of Gloucester: 5 projects
Town of Rockport: 4 projects
Town of Provincetown: 4 projects
Town of Northbridge: 4 projects
Extensive CPA funding experience

7. THRAC: Design Contract
Per agreement, MK&A will prepare a space programming and feasibility study which will include evaluating 2 or 3 schemes at alternate locations.
Tasks will include:
Inspection of existing TH and evaluation of existing conditions
Review and update of previously completed space programming
Structural analysis (focus on original roof trusses and 1928 trusses)
Municipal and stakeholder meetings, including identifying financial parameters
Conceptual design
Project cost estimating
Presentations to BOS, Capital, and CPC

8. THRAC: Design Contract (cont’d)
Alternate site evaluation criteria may include, but are not limited to:
Site: Size, shape, frontage, zoning, setbacks, existing condition, slopes, soils, drainage, wetlands, access, traffic impact
Available utilities: Water, sewer, electricity, fiber
Cost
Disruption: Town employees, community
“Is this where the residents of Cohasset want their Town Hall to be?”

9. THRAC: Design Timeline
Present at Special Town Meeting, Fall 2017
Providing Town approves design funding, Architect’s services may be extended to:
Schematic design
Design development
Value engineering
Final designs
Preparation of full plans and specifications for construction bids

10. THRAC: Next Step
Kickoff meeting with THRAC members and McGinley, Kalsow & Associates Friday, March 3
Project schedule determined
Site selection criteria
determined