1. From Admission to Graduation
Lifecycle of a Student
From Admission to Graduation

2. Inara Lysne Business Analyst, Senior
Speaker
Inara Lysne Business Analyst, Senior

3. UAccess Student Modules
AA – Academic Advising
AD – Admissions
CC – Campus Community
FA – Financial Aid
GC – Graduate and Professional Colleges
SF – Student Financials
SR – Student Records
TC – Transfer Credit

4. UAccess Student Team 13 Business Analysts 5 In-House Developers
3 Consultant Developers

5. Our Example Student Undergraduate Domestic
Freshman
Main Campus
Pre-Journalism
Unable to cover every population and scenario

7. Applying for Admissions

8. UA Application Summary

9. Education History

10. Education History

11. Education History

12. Education History

13. Test Scores

14. Checklists

15. Checklists

16. Checklists

17. Checklists

18. Application Data

19. Application Data

20. Application Data

21. Application Data

22. Application Data

23. Application Data

24. Application Data

25. Next Steps Center

26. Next Steps Center

28. Financial Aid Focus
Scholarships
Loans
Institutional
Federal

29. Financial Aid Lifecycle

30. Financial Aid Lifecycle

31. Admissions Data
Merit Aid
Residency

32. Budgeting & Packaging FAFSA: Free Application for Federal Student Aid
COA: Cost of Attendance
Need based and merit awards

33. Verification Verify student data If issues Hold disbursements
Create checklists

34. Student Records Data
Financial Aid Load
Units
Career, Program, Plan

35. Authorization & Disbursements
Checklists
Minimum units
Residency
Bursars account

36. Becky Ezzo Business Analyst, Senior
Speaker
Becky Ezzo Business Analyst, Senior

38. UAccess Student

39. UAccess Student

41. What Do We Do? Communication Collaboration Integrity Customer Focus
Accountability
Communication

42. Stakeholders Office of the Registrar Registration and Transcripts
Room and Course Scheduling
Office of Curricular Affairs
Academic Departments and Faculty

43. No More Paper! Registration and Transcripts Students submit
GRO’s online!

44. Lessor Known Statistics
UAccess Student:
Over 20,000 pages
10,000 components
683 menu items
Student Records:
Over 160 Customizations

45. Career/Program/Plan (CPP)

46. Academic Plan/Major

47. Term Activation Students must have an active academic program
Creates a Term Record
Prior to enrollment for each semester
Allows for enrollment appointment processing

48. Term Activation

49. Enrollment Appointments for a Continuing Student

50. Validation Appointment for a Continuing Student

51. Orientation Enrollment Appointment

52. Prescheduler Initial schedule for each freshman
Before Orientation Session
Specific for each college or major

53. Prescheduler Setup

54. Prescheduler Setup

55. Prescheduler Setup

56. Prescheduler Setup

57. Prescheduler Summary

58. Prescheduler Results

59. Natalie Shue Business Analyst
Speaker
Natalie Shue Business Analyst

61. Academic Advising
Advisors are there to help students with their academic development throughout their degree progress
Most Used Pages:
Student Services Center, the Advisement Report, Transfer Credit, Course History, Course Exceptions
Advisor-Only UAccess Analytics Dashboards

62. New & Continuing Students
Forward momentum each semester towards graduation

63. Continuing Students Applications for Federal Financial Aid
Academic advisement
Enrollment in courses
Tuition & fees
Federal Aid & Merit Aid packaging & disbursement

64. Advisement Report
The Advisement Report (ADVIP) is the document that tracks the student’s progress towards degree completion
Living document that updates each time a change is made

65. Advisement Report

66. Course History Tracks all coursework Enrolled, grades earned
A quick way to see what the student has completed and enrolled in

68. Transfer Credit
Registrar's Office receives and processes paper transcripts
DSA (Document Storage & Archive) scans paper transcripts
XML & scanned paper transcripts create a file and the image is stored in OnBase
The file is loaded the next day and runs through Search/Match/Post
Matched transcripts are loaded into External Education>Courses & Degrees tab
Transfer credit models are created/updated
Transfer Credit Summary report is available to view
Registrar's office articulates transfer coursework
Upon Matriculation & Term Activation, models are posted to the student's record

69. Transfer Credit

70. Applying for Graduation
Requirements:
Undergraduate Senior
Earned 90 or more units
In an eligible degree program

71. Applied for Graduation
Eligible = Can apply but hasn’t
Applied = Student submitted; DAW not complete
In Review = DAW submitted to Grad Services by Advisor
Pending = Grad Services Review Complete

72. Degree Completion

73. Congratulations!

74. Thank You!
Questions?