1. Welcome to ZFHOA 2018 AGM 19:00 Thursday 07 June 2018
Zandfontein Farm Home Owners Association

2. Agenda AGM 2018 Welcome Quorum for AGM Chairperson’s Report
Financial report
Security and Operations report
New Projects
Collections
New Board for 2019
Vote on proposed increase in contributions
Questions and answers
Next AGM
Close

3. Chairperson’s report:
The ZFHOA Board of Directors started 2017
with seven Directors and one Committee member
Grazyna Auf (Treasurer)
Kirstin Bosworth
Jac van Niekerk
Jade Archer
Jay Singh (Chairperson)
Mike Neu-Ner
Terry Allan
Rene De Schouwer (Committee member)

4. Security and Grounds keeping New project delays Collections
Challenges
New Accounting system
Security and Grounds keeping
New project delays
Collections

5. AGM – Treasurer Report
Thursday 07 June 2018

6. Good evening
The Team:
Grazyna Auf - Treasurer
Ursula van der Walt- Bookkeeper
Harry Rubin - Auditor

7. Important points SAGE One is fully operational Accrual vs Cash basis
Difference between prior Financial Statements and FY18
Bank accounts, bad debts, receivables
All monies collected or spent was well controlled in prior years
Sage has allowed for better accounting and a clear segregation of duties

8. Management Accounts Profit for the year – R118,164
Retained Earnings – R323,217
Resident contributions – R1,297,641
Expenses – R1,323,532 (taking into consideration money raised as special contributions, Guard Collections)
Full details provided in Financials
Expenses can be grouped
Administration
Security
Parks and Environ
Maintenance
Other/General

9. Management Accounts Administration Security Parks and Environ
allocation of Turnkey invoice, printing & stationery, Membership Fees, Internet and Telephone
Security
ADT, clearing of site, allocation of Turnkey invoice
Parks and Environ
Included in R227,121 are special collections from the community of R18,468
R60,369 - direct Salaries and Wages
Friends of the Parks
Donations in money, effort and kind
Parks help to attract wonderful new community members, inspire community members to get involved, create a safe and beautiful space for our families
Costs include maintenance of equipment which help with security measures

10. Management Accounts Maintenance Legal & Insurance
Vehicle maintenance and on that note Noddy is getting rather old
Maintenance of equipment
Pallisade maintenance
Signage
Legal & Insurance
Plans for Letaba entrance special project, opposition of densification, bank charges
R25,968 was raised as a special collection to oppose densification
Special project will commence to raise money for Letaba entrance project which will off set above costs
Other/General
Electricity & water, entertainment, staff welfare

11. Cost allocation as a Percentage FY2018

12. FY2019 – Budget Increase proposal –R550 per member
Resident contributions – R1,509,300
Expense – R1,439,314
Average increase of 18% on expenses
Voluntary basis vs paid for services
Increased demand of time
24h availability
Use of fuel, data, telephone, stationery, consumables etc
FADT R691,000 pa
Turnkey service provider R207,000 pa
Salaries & Wages R70,000 pa
Road Closure application renewal R30,000
Safety and Security Maintenance R68,000
Park Expenses and Maintenance R82,000
Repairs and Maintenance R60,000
Letaba Entrance Special Project (excluded from above expenses) – estimated collection of 90% of total cost, R262,000. Balance to be funded from reserves

13. AGM – Social Report
Thursday 07 June 2018

14. Team: Jade Archer Grazyna Auf Kirstin Bosworth Sunita Daya And of course YOU!!!
Thursday 07 June 2018

15. 2018 Events - Cycle challenge -. Halloween -. Jumble sale -
2018 Events - Cycle challenge - Halloween - Jumble sale - Newsletter Please support us!!!
Thursday 07 June 2018

16. AGM – Membership Report
Thursday 07 June 2018

17. Good evening
The Team:
Mike Neu-Ner - Treasurer
Ursula van der Walt- Bookkeeper

18. Important points We have +- 268 houses
The highest number of contributors ever – (May ’15) – 246 (92%)
Current number of contributors – 218 (81%)
So 50 households are not contributing
Just for interest, in Digby’s days we had 172 contributors

19. New Board for 2019

20. Vote on proposed increase
Of R50 p/m in contributions

21. Questions and answers