1. MS PowerPoint 2010
Week 2

2. Transitions
Now we will work with Transitions. In PowerPoint, a Transition is an effect that specifies how the display changes as you move from one slide to another slide.
Go to the Transitions tab on the ribbon at the top of the screen. You will see a number of preselected transition icons (gallery) that give you an idea of how the transition effect should work.
There is a scroll bar at the end of the transition gallery that will open and show you all of the transition effects that are available.
These transitions are separated into three types:
Subtle – includes fades, wipes, and a shutter-like effect
Exciting – includes more dramatic effects like checkerboards, ripples, turning, and zoom.
Dynamic Content – this category holds the background of the slides still and applies a dynamic effect to the title and other content, such as rotating or flying onto the slide.
To the right of the transitions is an Icon titled Effect Options which, depending on the transition you choose, allows you to change the direction of the effect.
Each slide can have only one transition.
In the Timing section of the Transactions tab you can:
Add sound effects (when you are using a PPLS computer the sound can only be heard through earphones). Sound effects often change how the transition appears in the previews. When you move your mouse over the different sounds in the dropdown menu, a preview of the transition will run.
Change the duration of the effect from the default setting
Apply the same transition to all of the slides in your presentation
Select how the slide will be advanced, either on a mouse click or after a specific time.
You can also set Transitions in the Slide Sorter View which you will find in the View tab (in the Presentation Views). Setting the transitions from the Slide Sorter View can give you a better idea of how different transitions will look as you go through each slide, since not every slide may look good using a Vortex or Ripple transition.
Choose the Transition that you want and apply it to all the slides (in the Timing section of the Transitions tab)

3. This is a slide of the Slide Sorter view
This is a slide of the Slide Sorter view. Notice the star and the time below the left corner of each slide. That tells you the slide has a Transition or Animation effect and how long that effect runs.
Now we’ll put some animation into the slides.
Slide Sorter View

4. Going Green By Ima Librarian
This is a duplicate of the Title slide from Week 1. Click on the Animations tab and then go over to the Advanced Animation section and click on the Animation Pane. This opens a sidebar on the right side of the screen that will help you keep track of the animations that you add to each slide.
Click on the words “Going Green”.
On the Animations tab the gallery will now be in color. If you click on the scroll bar at the right of the icon gallery, all of the available animations will be shown in a pop-up window, separated into categories:
Green icons are Entrance animations
Gold icons are Emphasis animations
Red icons are Exit animations
There is also a selection of Motion Paths that you can use for additional effects.
We will go over the other options at the bottom of this window later in the class.
Click on the “Going Green”, then highlight the words. Like the Transitions, when you mouse over an animation, you should see the effect on the words.
For now, click on the Float in animation. Note the small box with a number 1 in it that appears on the slide. When you are working on that element’s animation the box will be shaded in a color. When you go to another element, it is shaded in gray
Click on the small arrow to the right of Effect Options and choose Float Down. Be sure to double click on any Effect Option you choose. That will ‘save’ your choice. If you go to the Animation Pane and mouse over the corresponding number you see on the slide, you will see how the animation will be triggered (mouse click or by a preset timing).
Go to the next item on the slide (By [your name] ) and choose an animation for this item. Note that this animation has a small number 2 next to it. This helps you keep the animations in the correct sequence.
Go over to the Animation Pane again. Note the colored box to the right of the words that have an animation. When you mouse over this colored box, you will see the Start/Stop times for that effect and the cursor changes to a double headed arrow. This arrow will allow you to expand or condense the time of the animation effect.
On Click is the default for most animations, but you can change it by right clicking on the item in the Animation Pane that you want to change. In the drop down menu there are several options for starting the animation. For this slide, choose “Start after Previous” and then click on the Play command at the top of the Animation Pane. Note that the numbers on the slide are both the same and that the colored boxes are positioned to show that second animation will start after the previous animation is finished. You might also note that the small star on the left of the animated words is Green. This corresponds to the colors of the types of animations: Green-entrance; Gold-emphasis; Red-exit.
Now we can go over the other animation effects available. Click on the scroll bar at the right of the icon gallery. Go down to the bottom of the pop-up window and click on “more Entrance Effects”. This brings up another small pop-up window. The next two slides have screen shots of these additional effects

5. These are the pop-up windows that allow you to change the Entrance and Emphasis effects. (The next slide shows the Exit and Motion Path pop-up windows.) Note that each one puts the animation effect into a category (the slide bar on the right side indicates that there are additional choices).
All the same animations in the gallery are included as well as some additional effects. When you open one of these windows, you can move them to a different section of the screen, so that you can see the preview of the animation easier than when the larger Animations drop-down menu is opened. Some people find these windows easier to use when adding animations to individual slides.

6. Change Exit Effect and Change Motion Path Effect Pop-up windows.

7. Why Go Green? Better for the environment. Improves the air quality.
Energy savings add up.
Use this slide and the next one to practice your Animation skills. The title is already animated with a Float Down effect. As you try different animations, click on the Play ‘button’ on the Animation Pane to preview the look of the entire slide. You can animate each line differently by highlighting it before you add the animation , or use the same animation for all the lines by clicking inside the text box. Because it is a List, each line will still appear separately.

8. Why Go Green? Better for the environment. Improves the air quality.
Energy savings add up.
This is the slide from week one that has the clip art inserted. You can add animation that will effect how the clip art appears the same way that you used animation on words.
If you were unable to put the video clip into your presentation last week, we can do it now.
Go to the next slide, or insert a new slide

9. To get the video file for this slide you will need to open Internet Explorer and go out to the web page where the Computer Class files are found.
Minimize your MS PowerPoint program by clicking on the icon on the right in the upper right corner of the screen.
Open Internet Explorer. You should be on the Library’s homepage.
Scroll down to find Events and Programs in the left sidebar and click on it. Then click on the link to the Computer Classes.
Scroll down to the MS PowerPoint files and then right click on the file titled “Turn the Lights Off - Video”. From the drop down menu, choose ‘Save Target As …’ which opens a Save As screen. Save the file to the D: drive. Close the page.
Restore your PP program to full screen by clicking the PP icon on the Taskbar at the bottom of the screen.
From the Insert Tab, click on Film Reel (Video) in the Media section (on the far right of the Ribbon). This opens the Insert Video screen. (Since you are going to be adding a video file, the computer looks for files that have extension names compatible with Windows Media Player and should bring up the D: drive with the file you saved.
Select the file and double click to insert it on the slide. Your screen should look like the next slide in this presentation

10. We want to add some words at the top and bottom of the picture, so we’ll need to resize the picture by clicking in it, and using the small circles in the corners, resize the picture so that it fills about half of the slide and is centered. Don’t worry about the ‘command’ bar that appears at the bottom of the screen when you click in the picture.
Add a text box at the top and bottom of the picture. Don’t worry about the height of the text box as it corresponds to the font size that is currently on the Home tab.
Type this into the top text box – “Now, don’t forget . . .”
Type this into the bottom text box – “. . .to turn off the light”
Resize the type if it is too small (or too large) so that your slide looks like the next slide.

11. Now, don’t forget… …to turn off the light!
The command bar that open when you mouse over the video clip allows you to start/stop the video. But to make your presentation look more professional, you can use a Trigger so that the video runs automatically.
Open the Animations tab and Click on the text above the picture.
Add an Animation (I used Fly in and added from the left.)
Now click on the text below the picture and add an Animation (I used Fly Out and to the right)
Click in the picture. You should notice that there are now additional icons in the Animation gallery; Play, Pause, Stop, and Seek.
Click on the Play icon and it adds that animation to the slide (look over at the Animation Pane)
Next click on the small arrow on the bottom right side of the Animation section (below Effect Options). This brings up a pop-up window called Play Video with three tabs along the top.
In the Effect tab, click on From beginning.
In the Timing tab, in the Start box click the arrow and choose After Previous. In the Delay box, using the up arrow, add 1.5 seconds. Timing can also be done from the section at the far right on the Ribbon.
…to turn off the light!

12. That’s all folks!!
Now you can set up your slide show. Open the Slide Show tab
In the Start Slide Show section, click on the From Beginning icon. You may have to use mouse clicks to advance to the next slide, depending on the way you set up the Transitions and Animations.
You can also use the Rehearse Timings and Set up Slide Show to change how quickly you want the show to run.
Take time to play around with PowerPoint because using it is the best way to learn it.