1. Coordinate Travel Evaluation Reporting System
Army Regulation 623-3
Personnel Evaluation
Evaluation
Reporting
System
Headquarters
Department of the Army
Washington, DC
31 March 2014
UNCLASSIFIED
SHOW SLIDE 1: Coordinate Travel
INSTRUCTIONAL GUIDANCE. Before presenting this lesson, instructors must thoroughly prepare by studying this lesson and identified reference materials.
Instructor Lead-in.  Ask the participants to write about the following in their workbook in less than 150 words: Their most complicated personal travel plan and their most bizarre experience.
In this block of instruction you will learn the
Learning Step/Activity 1. Coordinate Travel
Method of Instruction: Discussion (Small or Large Group)
Mode of Delivery: Resident Instruction
Instr Type (I:S Ratio): Military - ICH, PMOS 42A48 or qualified civilian GS-1712
Coordinating travel is an important part of your job as an executive administrative assistant and requires a great deal of prior planning and coordination.  You must be familiar with all travel systems and regulations in order to ensure your supervisor's travel requirements are met, no regulations are violated, and all travel documents are correct.  Today, we are going to learn this process.
Coordinate Travel

2. Mode of Delivery: Resident Instruction
Terminal Learning Objective
ACTION: Coordinate Travel
CONDITIONS: In a classroom environment, given a computer with internet access to the Defense Travel System (DTS) regulations, scenario's, templates, Enterprise Web Training System(EWTS), source documents, and the Joint Travel Regulation (JTR).
STANDARDS: With a minimum of 70% accuracy:
Navigate the DTS.
2. Prepare a Travel Authorization.
Submit a Travel Voucher
Learning Domain: Cognitive - Applying
The Army Learning Areas (ALA) are the baseline focal points Soldiers and Army Civilians must possess to prevail in the ambiguous environments that challenge the Army today. The four ALAs are: Army Profession and Leadership; Mission Command; Human Dimension; and Professional Competence. The Army Learning Area taxonomy provides a framework to assist in grouping the General Learning Outcomes. The four Army Learning Areas serve as the framework to catalogue the 14 General Learning Outcomes.
The General Learning Outcomes (GLOs) are essential outcomes resulting from training, education, and experience along a career continuum of learning. There are three primary purposes for the Army General Learning Outcomes. First, they provide trainers and educators a lens into how effective they are in conveying their support material. Second, it assists in improving instructional design and/or training support packages. Finally it places responsibility on training and education proponents to be nested with ALAs.
GLO14: This includes Branch and Career Management Field proficiency, Career Programs, Series Technical Certifications, and Warfighting Skills. in the am
SHOW SLIDE 3: TERMINAL LEARNING OBJECTIVE
NOTE: Inform students of the TLO.
ACTION: Perform Advanced Computer Software Operations
CONDITIONS: In a classroom environment, given access to a computer with internet access, Microsoft Office® software, and a printer.
STANDARDS: With a minimum of 70% accuracy, students must successfully complete the following computer-based training Microsoft Office lessons and practical exercises:
1. Word
2. Excel
3. PowerPoint
TLO - LSA 1. Learning Step / Activity TLO - LSA 1. Perform Microsoft Word Mail Merge Functions
Method of Instruction: Interactive Multimedia Instruction
Mode of Delivery: Resident Instruction
Instr Type (I:S Ratio): Military - ICH, PMOS 42A48 or qualified civilian GS-1712 (1:18)*
Time of Instruction: 3 hrs
Media Type: Computer Based Instruction / Practical Exercise / PowerPoint Presentation
Other Media: Unassigned
Security Classification: This course/lesson will present information that has a
Security Classification of: U - Unclassified.
Note: Marked as (*) is derived from the parent learning object 2

3. Learning Step Activity 1
ACTION: Defense Travel System (DTS) Overview
CONDITIONS: In a classroom environment, given a computer with internet access, scenario’s, templates, and Joint Travel Regulation (JTR).
STANDARDS: Students will meet the standard when they create a basic authorization and make transportation and lodging reservations with 70% accuracy.
SHOW SLIDE 4: Learning Step Activity 1
TLO - LSA 1. Learning Step / Activity TLO - LSA 1. Conduct Defense Travel System (DTS) Overview
Method of Instruction: Discussion (Small or Large Group)
Mode of Delivery: Resident Instruction
Instr Type (I:S Ratio): Military - ICH, PMOS 42A48 or qualified civilian GS-1712 (1:18)*
Time of Instruction: 5 mins
Media Type: PowerPoint Presentation
Other Media: Unassigned
Security Classification: This course/lesson will present information that has a Security Classification of: U-Unclassified.
ACTION: Defense Travel System (DTS) Overview
CONDITIONS: In a classroom environment, given a computer with internet access, scenario’s, templates, and Joint Travel Regulation (JTR).
STANDARDS: Students will meet the standard when they create a basic authorization and make transportation and lodging reservations with 70% accuracy.

4. Responsibilities of a Traveler
Follow all policies and procedures outlined in the Joint Federal Travel Regulations (JFTR)/Joint Travel Regulations (JTR).
Make all transportation and lodging arrangements through a commercial travel office (CTO) when possible.
Provide original receipts (or a signed statement for missing receipts) for all lodging expenses and all individual reimbursable expenses of $75 or more.
Reference JTR, Chapter 1
SHOW SLIDE 5: Responsibilities of a Traveler
Discuss the general responsibilities of a traveler with the participants. Reference JTR, Chapter 1
Explain that a traveler is any Department of Defense (DoD) civilian or military member who: creates travel orders (authorizations) to perform TDY; prepares vouchers for reimbursement for that travel; and creates local vouchers for expenses incurred while performing official business in the permanent duty station local area.
The traveler needs to:
Follow all policies and procedures outlined in the Joint Federal Travel Regulations (JFTR) /Joint Travel Regulations (JTR).
Make all transportation and lodging arrangements through a Commercial Travel Office (CTO) when possible.
Provide original receipts (or a signed statement for missing receipts) for all lodging expenses and all individual reimbursable expenses of $75 or more.

5. Responsibilities of a Traveler cont.
Authorizing or Approving Official (AOs). An AO determines whether travel is necessary and authorizes or approves the expenses if they are valid. Expenses must not be approved if they are inflated, inaccurate, or higher than normal for similar services in the locality.
Comply with all ethics rules.
SHOW SLIDE 6 : Responsibilities of a Traveler cont.
NOTE: Reference JTR, para B

Authorizing or Approving Official (AOs). An AO determines whether travel is necessary and appropriate to the mission, ensures that all expenses claimed by the traveler are valid, and authorizes or approves the expenses if they are valid. Expenses must not be approved if they are inflated, inaccurate, or higher than normal for similar services in the locality. If the JTR indicates an expense, allowance, or other item must or may be authorized (such as the mode of transportation), it means the AO must give permission before the action takes place. Likewise, if the JTR indicates “may or must be approved,” then the AO may or must give the traveler permission after the action takes place.
Comply with all ethics rules.

6. Non-DTS Entry Agent (NDEA)
A NDEA is an individual authorized to complete the DTS voucher on behalf of other travelers.
After receiving all required documents from the traveler, the NDEA uses the information to create the voucher in DTS.
The NDEA ‘s electronic signature only attests that all documentation in the DTS voucher is the same as the information provided by the traveler as contained in the signed or SF 1164 that the traveler completed and signed.
SHOW SLIDE 7: Non-DTS Entry Agent (NDEA)
NOTE: Reference DoD DTS Best Practices, para. 3.8
A NDEA is an individual authorized to complete the DTS voucher on behalf of other travelers. After receiving all required documents from the traveler, the NDEA uses the information to create the voucher in DTS.
The NDEA ‘s electronic signature only attests that all documentation in the DTS voucher is the same as the information provided by the traveler as contained in the signed and receipts.
Required documents include, but are not limited to:
DD Form or SF 1164 that the traveler completed and signed. Paper or electronically produced official documents (e-forms) are acceptable, but must contain the traveler’s written or digital signature. This requirement only applies if the NDEA creates and signs the DTS voucher.
Receipts for all lodging expenses (or locally approved missing receipt forms)
Receipts for all reimbursable expenses of $75.00 or more
Approvals for other than economy class coach fares
Other items as mandated by component or local policy

7. Check on Learning
Q. What is DTS? A. DTS is a fully integrated, electronic, end-to-end travel management system for the Department of Defense (DoD). Q. What is a Non-DTS Entry Agent (NDEA)? A. A NDEA is an individual authorized to complete the DTS voucher on behalf of other travelers. Q. What forms must be submitted when travel is completed. A. DD Form (Travel Voucher and Subvoucher) and receipts. SF 1164 (Claim for Reimbursement for Expenditures on Official Business)
SHOW SLIDE 8: Check on Learning
Q. What is DTS?
A. DTS is a fully integrated, electronic, end-to-end travel management system for the Department of Defense (DoD).
Q. What is a Non-DTS Entry Agent (NDEA)?
A. A NDEA is an individual authorized to complete the DTS voucher on behalf of other travelers.
Q. What forms must be submitted when travel is completed.
A. DD Form (Travel Voucher and Subvoucher) and receipts. SF 1164 (Claim for Reimbursement for Expenditures on Official Business)

8. Learning Step Activity 2
ACTION: Navigate the Defense Travel System (DTS) CONDITIONS: In a classroom environment, given a computer with internet access, log into DTS and use the DTS menu and navigation bars. STANDARDS: Students will meet the standard when they create a basic authorization and make transportation and lodging reservations with 70% accuracy.
SHOW SLIDE 9: Learning Step Activity 2
NOTE:  Poll the students and find out how many have experience using the DTS.  Identify any subject matter experts who may be used as peer-instructors.
Read aloud the overview listed below:
In this topic, you will learn to:
Log in to DTS
Use the DTS menu and navigation bars 
SAFETY REQUIREMENTS.
RISK ASSESSMENT LEVEL. Low.
ENVIRONMENTAL CONSIDERATIONS: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to ATP Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.

9. Accessing DTS
Enter the link, in the address bar of the browser to access the Defense Travel System. 1 4 2
SHOW SLIDE 10: Accessing DTS
Ask the participants what they have to do to access the Defense Travel System and perform the following steps on the system (figure 1).
Enter the link, in the address bar of the browser to access the Defense Travel System.
Explain that although the participants will be using the Enterprise Web Training System (EWTS) today, the steps below apply to the use of DTS, with the exception of:
Selecting the LOG IN button to access DTS, and
Using a Common Access Card (CAC) with a PIN.
Demonstrate the procedure for logging in to EWTS.
Explain to the participants that EWTS is a training environment that has a user interface and functionality that mirrors DTS. Travelers, Authorizing Officials (AOs), and DTAs can access EWTS through the internet and use it to practice their respective DTS roles such as:
Create authorizations, local vouchers, and vouchers from authorizations
Route or approve documents using normal or conditional routing elements
Perform many common DTA tasks
Inform the participants that you must have a training certificate and password to gain access to the system. If you want to use EWTS for DTS training, you will need to contact your Lead Defense Travel Administrator (LDTA) for assistance.
Explain the following steps to log in to EWTS:
Use URL:
Mouse over Programs & Services>Training Resources>Instructor Resources.
Select Enterprise Web Training System at the bottom of the screen.
Accept the Privacy and Ethics Policy.
Find the training certificate (provided by the instructor).
Enter the password (provided by the instructor).
The User Welcome screen opens.

10. Menu Bar
The Menu bar on the User Welcome screen displays the names of the drop-down lists available to you.
From here you can access travel documents, update traveler profiles, and perform various other tasks.
The options available vary according to your assigned permission levels and access.
SHOW SLIDE 11: Menu Bar
NOTE: Reference DTS Guide 2: Authorization, Figure 2-1
Explain to the participants that the menu bar on the User Welcome screen displays the names of the drop-down lists that you may use (Figure 2). From here you can access travel documents, update your traveler profile, locate per diem entitlements, determine official mileage, and perform various other tasks.
Inform the participants that they need to mouse over each item on the top of the menu bar to view all the items in each drop-down list (Figure 3).
The options available on the menu bar vary according to your assigned permission levels and access

11. Navigation Bar
The navigation bar is used in travel documents to access different modules.
Select a tab on the navigation bar to view the options available on the subnavigation bar.
The options on the subnavigation bar are unique to each module.
SHOW SLIDE 12: Navigation Bar
NOTE: Reference DTS Guide 2: Authorizations, Figure 2-27 & Chapter 4 -7
The navigation bar is used in travel documents to access different modules. When you select a tab on the navigation bar, you will view the options available on the subnavigation bar. The options available on the subnavigation bar are unique to each module (Figure 4).
When you select Expenses on the navigation bar, the Non-Mileage, Mileage, Per Diem Entitlements, and Substantiating Records tabs will appear on the subnavigation bar.
Now, explain the tabs on the navigation bar and each module’s available options.
Itinerary
In the Itinerary module you may:
View and edit the overall trip dates
View and edit your per diem locations
Travel
Making reservations is streamlined and fast in the Travel module. When creating your initial reservations, you move automatically from screen to screen. You do not have to navigate manually unless you exit the module before you finish making reservations or need to change reservations.
You may use the Travel module to:
Reserve airline tickets
Request rail reservations
Reserve rental cars
Reserve lodging accommodations
Enter the cost of ticketed transportation purchased outside DTS
Expenses
Use the Expenses module to:
Estimate non-mileage expenses
Estimate mileage expenses
Edit per diem allowances
Electronically attach (via scan or fax) supporting documents.
This is typically done during the voucher process
Accounting
Use the Accounting module to:
Select a Line of Accounting (LOA) to provide the source of funding for your travel
View the expense and disbursement summary for the trip
Additional Options
The Additional Options module is used to:
Update your DTS personal profile
Schedule partial payments (payments sent to pay the traveler’s government travel charge card account every 30 days if the trip exceeds 45 days)
Request non-ATM advances
Make additional payments to the charge card account or record payments previously made to the charge card account (voucher and local voucher only)
Review/Sign
Use the Review/Sign module to:
Review and edit all trip information
Add comments to provide additional information to the AO
Provide additional comments that need to be printed on the authorization
Justify any item in the travel document that exceeds DoD thresholds or is an allowed deviation from standard DoD travel policy
Digitally sign the travel document

12. Check on Learning Q. What must you do before you can use DTS?
A. You must have a training certificate and password to gain access to DTS.
Q. What options are available in the Itinerary Module?
A. View and edit the overall trip dates and per diem locations
Q. What does a line of Accounting Provide? A.
SHOW SLIDE 13: Check on Learning
The navigation bar is used in travel documents to access different modules. When you select a tab on the navigation bar, you will view the options available on the subnavigation bar. The options available on the subnavigation bar are unique to each module (Figure 4).
When you select Expenses on the navigation bar, the Non-Mileage, Mileage, Per Diem Entitlements, and Substantiating Records tabs will appear on the subnavigation bar.
Now, explain the tabs on the navigation bar and each module’s available options.
Itinerary
In the Itinerary module you may:
View and edit the overall trip dates
View and edit your per diem locations
Travel
Making reservations is streamlined and fast in the Travel module. When creating your initial reservations, you move automatically from screen to screen. You do not have to navigate manually unless you exit the module before you finish making reservations or need to change reservations.
You may use the Travel module to:
Reserve airline tickets
Request rail reservations
Reserve rental cars
Reserve lodging accommodations
Enter the cost of ticketed transportation purchased outside DTS
Expenses
Use the Expenses module to:
Estimate non-mileage expenses
Estimate mileage expenses
Edit per diem allowances
Electronically attach (via scan or fax) supporting documents.
This is typically done during the voucher process
Accounting
Use the Accounting module to:
Select a Line of Accounting (LOA) to provide the source of funding for your travel
View the expense and disbursement summary for the trip
Additional Options
The Additional Options module is used to:
Update your DTS personal profile
Schedule partial payments (payments sent to pay the traveler’s government travel charge card account every 30 days if the trip exceeds 45 days)
Request non-ATM advances
Make additional payments to the charge card account or record payments previously made to the charge card account (voucher and local voucher only)
Review/Sign
Use the Review/Sign module to:
Review and edit all trip information
Add comments to provide additional information to the AO
Provide additional comments that need to be printed on the authorization
Justify any item in the travel document that exceeds DoD thresholds or is an allowed deviation from standard DoD travel policy
Digitally sign the travel document

13. Learning Step Activity 3
ACTION: Prepare Travel Authorizations CONDITIONS: In a classroom environment, given a computer with internet access, learn how to prepare an itinerary, make reservations, edit per diem allowances, attach substantiation records, edit your personal profile. STANDARDS: Students will meet the standard when they create a basic authorization and make transportation and lodging reservations with 70% accuracy.
SHOW SLIDE 14: Learning Step Activity 3
SAFETY REQUIREMENTS.
RISK ASSESSMENT LEVEL. Low.
ENVIRONMENTAL CONSIDERATIONS: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to ATP Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.

14. Authorization Process
SHOW SLIDE 15: Authorization Process
Explain to the participants that the authorization process consists of the following steps:
Traveler creates authorization in DTS
CTO performs quality checks, and confirms reservations or makes reservations if assistance is required
AO reviews and approves the authorization by affixing a digital signature. DTS updates the status of the authorization to inform the traveler of the approval and routes it to the CTO’s ticketing queue for ticketing
Traveler prints completed authorization
Advance is scheduled for payment (if required)
Traveler performs TDY

15. Itinerary
In order to display the correct per diem rates, DTS requires you to enter the starting and ending points and all the TDY locations and stopovers for the trip.
DTS will then display the per diem rates for all locations and allow you to enter requests for transportation and lodging.
SHOW SLIDE 16: Itinerary
NOTE: Reference DTS Guide 2: Authorizations, para. 2.2
Give a step-by-step demonstration on how to complete an Itinerary in EWTS.
Explain to the participants that in order to display the correct per diem rates, DTS requires you to enter the starting and ending points and all the TDY locations and stopovers for the trip. After these steps are completed, DTS will display the per diem rates for all locations and allow you to enter requests for transportation and lodging.
To create an authorization, use the menu bar on the User Welcome screen.
Mouse over Official Travel.
Select Authorizations/Orders from the drop-down list.
The Authorizations/Orders screen displays all existing authorizations and their statuses.
Select Create New Authorization/Order.
On the Trip Overview screen, complete the Starting Point field by selecting RESIDENCE or DUTY STATION.
This populates the Starting Point field with the information stored in the personal profile. If the starting point is any place other than the residence or duty station, type the city name into the Starting Point field and select Search. A pop-up window opens to select the state or country code. This code will populate in the text box next to the city name.
Note: The Starting Point selected will determine the departing airport, if traveling by commercial air. The departing airport can be changed later, if necessary. Select to select Departing On date or type the departure date in the text box.
Select the Trip Type drop-down list arrow and select the trip type.
Most travelers will select AA-Routine TDY/TAD for the trip type. Some of the other trip types do not allow creation of a voucher. Users selecting the Special Circumstances trip type should see Chapter 11 of the Document Processing Manual.
Select the Trip Purpose drop-down list arrow and select the trip purpose.
The Trip Purpose selection is used for reporting and post-trip data analysis, but does not affect the traveler’s trip entitlements.
Type additional comments in the Trip Description field. (Optional)
In Section B, select mode of travel to the TDY location. Also, select the Time.
The options are Commercial Air, Rail, Rental Car, and Other. Select “Other” if traveling via any other form of transportation (including, but not limited to, a Privately-Owned Conveyance (POC) or bus).
In section C, indicate the TDY location. There are four location tools available for searching for the TDY location or you may type the location in the Location 1: text box :
Location
State/Country – Location
Zip Code
County Lookup
Select to open the Search Location screen. Type the location of the TDY in the field and select .
Select the location from the search results and select.
In Section C, the Arriving On field is populated with the Departing On date entered earlier. This is the date of arrival at the TDY location. This date can be changed if necessary (multi-day travel, crossing the International Date Line, etc.).
In the Departing On field, enter the departure date from the TDY location. Select to select a date.
Select the type of reservations needed at the TDY location. The blocks checked, along with the radio button selected in block B, determine which portions of the Travel module DTS will automatically display when requesting reservations.
Select or to indicate if travel to another TDY location is occurring on this trip.
If Yes was selected, steps 8-16 must be repeated for each TDY location. When No is selected, the screen refreshes with new sections C and D. These sections now display fields where return travel information can be added.
Select RESIDENCE or DUTY STATION to indicate to the final destination. If the TDY is longer than 24 hours, the Multi-Day radio button will automatically be selected for the Trip Duration.
Select the preferred departure time from the TDY location.
Select once the itinerary is complete .
Select the to receive assistance in booking reservations instead of using the Travel module to select reservations. An additional fee is charged for this option.
-OR-
Select Save and Proceed.

16. Importance of Comments
Comments or Remarks blocks act as a communication tool between you and the AO or CTO.
You can enter justifications and remarks in six areas of a travel document:
Trip Overview screen
Travel module screens
Other Authorizations screen
Preview Trip screen
Pre-Audit screen
Digital Signature screen
SHOW SLIDE 17: Importance of Comments
NOTE: Reference DTS Guide 2: Authorizations, Chapter 7
Comments or Remarks blocks are on several DTS screens. They act as a communication tool between you and AO when an entry on the authorization requires clarification or justification. You can enter justifications and remarks in six areas of a travel document.
Trip Overview screen: You populate this field with information that the AO may need to know about your trip.
Travel module screens: Any special instructions or requests you enter here are made directly to the CTO. Selecting any “Request Assistance” button generates a pre-populated message to the CTO. You may add information to these messages, but should not delete anything from them. These are the only comments that the CTO is able to see. You should be aware that when selecting “Request Assistance” an additional CTO fee may be incurred. Whether this additional fee is generated depends on the local CTO contract.
Other Authorizations screen: Other Authorizations are items that will appear on your printed document. DTS may automatically generate an Other Authorization based on the items you enter as you create the authorization, or you can select an item from a pre-populated list. You should provide remarks for each item, whether auto-generated or manually selected.
Preview Trip screen: Enter comments here as required by local business rules.
Pre-Audit screen: DTS flags any expense that is not within standard DoD travel policy or exceeds established cost thresholds. Any item in a travel document that has been “flagged” must be justified before the traveler can sign the document. Written justifications are also necessary for consideration in post-payment review audits.
Digital Signature screen: Comments/Remarks entered into the Additional Remarks field are permanently attached to the document along with the status stamp that is applied at the time. Enter remarks for the AO or information “for the record” in this field.

17. Making Reservations
You must use the Commercial Travel Office (CTO) to make reservations for commercial lodging and transportation.
The Travel module allows you to make transportation and lodging reservations that best suit your needs.
Note: When you need TMC assistance, contacting the TMC outside DTS may incur an additional processing fee.
SHOW SLIDE 18: Making Reservations
NOTE: Reference DTS Guide 2: Authorizations, para. 3.3 through 3.6
Explain to the participants that in order to display the correct per diem rates, DTS requires you to enter the starting and ending points and all the TDY locations and stopovers for the trip. Explain to the participants that they must use the Commercial Travel Office (CTO) to make reservations for commercial transportation and lodging. The Travel module simplifies communication with the CTO.
The Travel module allows you to make transportation and lodging reservations that best suit their travel needs. DTS also provides pop-up advisory notifications should any selections made violate policy (for example, selecting a rental car that is not the least expensive option).
DTS accesses the Travel module automatically after the traveler selects Save and Proceed on the Trip Overview screen. While DTS processes the information that was submitted, DTS accesses the component of the Travel module that matches the selection in Section B of the Trip Overview screen. If CTO Full Assistance Request was selected, a screen displays that allows you to enter comments to the CTO regarding reservation needs.
Note: When you need TMC assistance, contacting the TMC outside DTS may incur an additional processing fee.
Using the information provided in the itinerary, the Air Travel screen indicates the departure and arrival details. The Modify Search feature may be used to specify and change certain reservation details; however, travel may only be booked within the authorized dates. If an attempt is made to search for a reservation on a date outside the authorized range, DTS will display a message that the date must be within the authorized range.
Mouse over the tabs for detailed information on airfares displayed.
Select a flight from the first (left-most) tab when possible. If a flight on the first tab does not meet mission requirements, check each of the other tabs, from left to right in order.
DoD policy requires the use of GSA Contract Fares whenever they are available. If a flight is selected that is not a GSA Contract Fare, and GSA Contract Fare flights are available, the Government Contract Fare Not Selected message displays. The message informs the traveler that the selection must be justified during pre-audit.
Explain the functionality available in the Modify Search portion of the screen.
The traveler may select to view the available seats on a flight. This step is optional. Select to exit this screen.
Choose to select a flight.
The Seat Selector window opens if there is a seat map available for the flight. Select a seat number or choose a seat location (aisle or window) and select .
Repeat the process for any additional legs of the outbound flight and the return flight.
The Travel/Ticket Identification Information screen displays after initial reservations have been selected or after comments have been sent to the CTO when using the CTO assistance feature. The fields are populated with information from the traveler's permanent profile when available. All travelers must complete this screen once per document when reservations are requested. This information is used for the traveler’s Secure Flight Personal Data (SFPD) and will be transmitted by Transportation Security Administration (TSA) for watch-list screening.
Check the Save changes to permanent traveler information box to save information to the permanent profile and document profile. If not selected, TSA Information will save for the document profile only.
Select Save TSA Information.
The Reservations Summary for the trip displays in the green block located at the top of the screen. As reservations are made, the information in the green block will be updated.
Choose to select a departure flight and choose your preferred seat(s), if a seat map is available.
If you indicated on the Trip Overview screen that a rental car is needed, DTS will display the Rental Car screen. If no rental car was selected, DTS will skip the Rental Car section. Results will be displayed based on your trip dates and destination. The results are listed from least to greatest total estimated cost for a compact car. The search may be modified, if necessary.
Per DoD policy, the least expensive rental vehicle must be selected. If a more expensive car is chosen, the selection must be justified to the Authorizing Official before the authorization can be submitted.
Choose next to the preferred rental car.
Rental car information is now included in the Reservations Summary.
If lodging was requested on the Trip Overview screen, DTS will display hotel names on the Lodging screen. The screen displays hotels based on the search criteria identified.
Military members TDY to a U.S. instal­lation are required to use government quarters, if available. Members must contact the lodging facility outside of DTS to make the arrangements. Members will then enter the lodging cost on the Per Diem Entitlements screen located in the Additional Options module.
If necessary, the search may be modified using the Modify Search feature.
 Choose to view available rooms at that hotel.
Scroll down and choose to reserve the room.
After you finish making reservations, the Trip Summary screen will open. This screen presents information under two tabs – Payment Information, (which is the default screen) and Final Trip Itinerary.

18. Trip Summary
Payment Information tab is divided into sections, based on the reservation type. It includes editable fields in which the traveler can make certain changes and add other information. Selecting Change TDY Location at the bottom left corner of the screen can also change the TDY location.
1DoD Lodging
2. Government Privatized Lodging
3. DoD Preferred Commercial Lodging
4. Alternative Options (i.e., all other commercial lodging) .
SHOW SLIDE 19: Trip Summary
NOTE: Reference DTS Guide 2: Authorizations, para. 3.3 through 3.6
On the Trip Summary screen:
Payment Information is divided into sections, based on the reservation type. It includes editable fields in which you can make certain changes and add other information. Selecting Change TDY Location at the bottom left corner of the screen can also change the TDY location.
The Air Travel Payment Summary displays the following:
Add New Flight. Accesses the Air Travel screen to search for a new reservation.
Total airfare cost (including taxes and fees)
View Flight Details. Opens a window that shows departure and arrival dates and times, seat assignment, ticket number, and other information
Cancel. Deletes the flight reservation
Change. Begins a search for a different flight
Airline name and flight number
Drop-down list used to select or enter frequent flyer numbers (will auto-populate if frequent flyer numbers are saved to the traveler’s personal profile)
Special Requests. Opens a window in which special meals and certain accessibility and baggage requests may be made
Type. Drop-down list used to select how you will pay for the flight (typically via your individual government travel charge card or a centrally-billed account or individually-billed account)
The Rental Car Payment Summary displays the following:
Add New Rental Car. Accesses the Rental Car screen to search for a new rental car reservation
Estimated rental car cost
Daily, weekly, or monthly rental rate based on the length of your trip
View Rental Car Details. Opens a window that shows information such as the pick-up and drop-off dates and locations, and estimated cost
Rental car company name
Text field used to enter rewards program numbers for the rental car company
Special Requests. Opens a window that allows you to make special equipment requests.
Pick-up date and time
Drop-off date and time
Cancel. Deletes the rental car reservation.
Change. Begins a search for a different rental car
Type. Drop-down list used to select how the traveler will pay for the rental car (though government travel charge card is the only option)
The Lodging Payment Summary displays the following:
Add New Lodging. Accesses the Lodging screen to search for a new hotel reservation
Estimated lodging cost (excluding taxes and fees)
Rate per night
View Lodging Details. Opens a window that shows check-in and check-out dates, cancellation policy, and much more
Hotel name
Text field used to enter rewards program numbers for the hotel
Special Requests. Opens a window that allows you to make special accommodation requests such as smoking preferences or room location
Check-in date
Check-out date
Cancel. Deletes the lodging reservation.
Change. Begins a search for different lodging.
Type. Drop-down list used to select the method of payment for the lodging
Selecting the View <reservation type> Details on the right side of the screen opens a screen that displays details for the selected reservation. Use the links and text boxes on this screen to make required changes (e.g., frequent flyer number, payment type, and special requests).
Select the button that will save the details that you changed. If there are no changes, select Return to Payment Information.
 After reviewing each summary, scroll to the bottom of the screen and select . The Final Trip Itinerary screen will open.

19. Review Reservation Selections
The Review Reservation Selections screens organize your reservation information in date order, making it easy to review all your reservations, check for missing reservations, make special requests, and more. The Review Reservation Selections screen opens: 1 2
SHOW SLIDE 20: Review Reservation Selections
NOTE: Reference DTS Guide 2: Authorizations, para. 3.7 & Figure 2-20
The Review Reservation Selections screens organize your reservation information in date order, making it easy to review all your reservations, check for missing reservations, make special requests, and more. The Review Reservation Selections screen opens:
When you select Trip Summary in the upper left corner of on any screen in the Travel module.
When you select Travel at the top of the screen in any other document module.
Immediately after you complete the reservation process.
Whenever you re-open an authorization after finishing the reservation process.
The Review Selection screen, from top to bottom, lets you:
or print your itinerary
See key document details
Add new flight, rental car, lodging, or rail reservations to the itinerary.
See key information for each reservation, and:
Add special requests, loyalty information, or payment information you forgot to include earlier.
Cancel the reservation. 5

20. Review Reservation Selections (cont.)
Authorizations must be signed within 24 hours of booking reservations in DTS. If not, the reservations are cancelled automatically.
SHOW SLIDE 21: Review Reservation Selections (cont.)
NOTE: Reference DTS Guide 2: Authorizations, para. 3.7 & Figure 2-21
For reservations that have not yet been made, you can:
Identify them.
Remove them if you no longer need them.
Book them if you still need them.
Identify those you asked the TMC to make.
Cancel a request for TMC help.
Identify the daily and total cost of all reservations.
Move on to the Expenses module.
Authorizations must be signed within 24 hours of booking reservations in DTS. If not, the reservations are cancelled automatically.

21. Expenses The Expenses module allows you to:
Record mileage and non-mileage expenses
Edit per diem entitlements
Fine-tune your Lodging costs and Meals and Incidentals (M&IE) reimbursement
Note special duty conditions
Attach receipts and other substantiating records (typically done during the voucher process)
SHOW SLIDE 22: Expenses
NOTE: Reference DTS Guide 2: Authorizations, Chapter 4
Explain to the participants that the Expenses module enables you to record mileage and non-mileage expenses, as well as edit per diem entitlements and electronically attach receipts and other substantiating records to the document. Before travel, expenses are estimated to get an accurate “should cost” for the trip. After travel, expenses are updated with the actual costs if changes are required.
Give a step-by-step demonstration on Expenses to the participants in the EWTS environment.
Inform the participants that in the Non-Mileage Expenses screen, estimated expenses are entered for an accurate “should cost” for the trip.
Select Expenses on the navigation bar.
  Select Non-Mileage on the subnavigation bar to open the Non-Mileage Expenses screen.
Select the Expense Type drop-down list arrow and select an expense type for Non-Mileage Expense #1.
Note: If the expense type is not on the list, it can be manually entered in the OR- field.
Select Parking – Terminal from the list.   
Enter the estimated cost for the call in the Cost field.
Select the Date the expense will be incurred.
Select a Method of Reimbursement.
Select to save the entry.
The Mileage Expenses screen allows mileage to be entered when traveling by a privately-owned vehicle (POV). DTS uses the mileage and the current reimbursement rate to calculate mileage expenses.
Select Mileage on the subnavigation bar to open the Mileage Expenses screen.
Select an Expense Type from the drop-down list.
Select Pvt Auto-Terminal.
Enter the number of miles from the departure point to the airport in the Miles field.
Select outside the Miles field and DTS will compute the mileage cost.
Select to save the entry.
The Per Diem Entitlements screen permits a traveler to edit a document by changing per diem entitlements for lodging, duty conditions, meals, and leave.
To update per diem entitlements:
Select Per Diem Entitlements on the subnavigation bar.
Select Edit next to the single date to be changed.
-OR-
Select Edit All to edit per diem entitlements on all TDY dates at the same time.
The Per Diem Entitlements Detail screen opens.
Complete the Values Apply Through field if changes are for multiple days in a row.
Update the <entitlement> field if the cost differs from the amount shown.
Section 1: Values Apply Through
Explain to the participants that this section on the Per Diem Entitlements Detail screen is used to identify the single day or range of days for which you will be adjusting costs.
 The drop-down calendar may be used to specify the end date for a range. If the adjustment is for a single day, both dates will be the same.
Section 2: Per Diem Rates
Explain to the participants that the Per Diem Rates section is automatically populated. It will contain the cost of the selected lodging (or the default location rate if lodging reservations were not made through the Travel module) and the M&IE rate for their TDY location. You can replace the default lodging cost with the actual lodging cost, if necessary, in the field next to Lodging. If government quarters were directed, the cost of quarters will be entered here.
The view expense details/currency calculator link is used to view expense options or convert a foreign currency into a U.S. dollar amount.
Section 3: Duty Conditions
Inform the participants that the Duty Conditions section displays a list of all Duty Conditions that can be indicated in DTS.
Inform the participants that they can select any boxes that apply.
Section 4: Meals
Explain to the participants that the Meals section is used to update per diem entitlements for meals.
The Available and Provided meal codes reduce per diem entitlements. The Available meal code will only compute when the TDY location is a military installation.
Section 5: Other Per Diem Entitlements
The Other Per Diem Entitlements section allows a traveler to change per diem reimbursement. The default value is No Other Per Diem Entitlements.
Inform the participants that from here, the appropriate radio button can be selected for the per diem date(s) as it applies. Options include actual expenses for lodging, leave, OCONUS incidental amount, and others.

22. Accounting
A line of accounting (LOA) identifies the source of travel funds.
The Accounting Codes screen allows you to charge trip expenses to more than one LOA, if necessary.
LOAs are available for selection from the following drop-down lists:
Accounting Label
Shared LOA
Cross Org LOA
SHOW SLIDE 23: Accounting
NOTE: Reference DTS Guide 2: Authorizations, para
Explain to the participants that a line of accounting (LOA) identifies the source of travel funds. While a funding source is required on every authorization, your unit may not require you, as a traveler to select it.
The Accounting Codes screen allows you to charge trip expenses to more than one LOA, if necessary. LOAs are available for selection from the following three drop-down lists:
Accounting Label: Owned by your organization. If a Default Accounting Code has been set up for you, it will auto-populate in this field.
Shared LOA: Owned by an upper-level organization.
Cross Org LOA: Owned by an organization outside your organization hierarchy; used when the TDY is being funded by that organization.
Give a step-by-step demonstration on Expenses and Accounting to the participants in the EWTS environment.
The Accounting Codes screen is used to add the LOA.
 Select Accounting on the navigation bar.
Select Accounting Codes on the subnavigation bar to open the Accounting Codes screen.
A default Line of Accounting (LOA) may be displayed on this screen. Most of the time, the traveler will not change this. If the default LOA must be changed, use the remove link to delete the old LOA. Select a new LOA from the Accounting Label drop-down list.
This screen also shows all estimated expenses for the trip broken out by categories (e.g., lodging and M&IE).

23. Additional Options Profile Partial Payments Advances
The DTS Additional Options module lets you update your personal profile, schedule partial payments, and request an advance. Access the Additional Options module by selecting Additional Options on the light blue navigation bar.
Identify and show the three screens available on the sub-navigation bar to the participants:
Profile
Partial Payments
Advances
SHOW SLIDE 24: Additional Options
NOTE: Reference DTS Guide 2: Authorizations, Chapter 6
The DTS Additional Options module lets you update your personal profile, schedule partial payments, and request an advance. Access the Additional Options module by selecting Additional Options on the light blue navigation bar.
Inform the participants that you can use the Additional Options module to update personal profiles, request scheduled partial payments (SPPs) for trips in excess of 45 days, and arrange non-ATM advances if you do not have a GTCC.
Identify and show the three screens available on the subnavigation bar to the participants:
Profile
Partial Payments
Advances
Explain the sections with the help of the appropriate screens in EWTS.
Select Additional Options from the navigation bar. Select Profile from the sub­navigation bar.
Explain briefly to the participants that they can edit personal information in the Profile screens. The Profile section of Additional Options allows you to update certain information in the personal profile. You may specify whether this information is to be modified for the current authori­zation or if the changes should be saved in your permanent profile. In the latter case, all future documents will access the updated information.
Explain to the participants that you can view and edit four parts of the personal profile by using the options on the My Profile screen. At the bottom of each screen, select Update Personal Information to save changes only on the current document. If permanent changes are necessary, check Save changes to permanent traveler information box. The sections control the following information:
My Profile: This allows the user/traveler to view and edit name, address, and other general information.
My Preferences: This section is divided into six areas: Air Travel Preferences, Miles to Airport, Lodging Preferences, Rental Car Preferences, Passport Information, Miscellaneous, and Frequent Flyer Accounts.
My Additional Information: This section is divided into three areas that deal with service or agency information and duty station information. There are also fields where the names of the AOs on your routing list can be updated.
My Account Information: This section is used to update financial information such as a default LOA, or editing GTCC/EFT information.
If a trip exceeds 45 days, the Scheduled Partial Payments (SPP) screen will allow the traveler to receive payment every 30 days for estimated expenses.
DTS automatically adjusts payments if the trip is shortened or extended. If
adjustments are made to expenses, DTS will recalculate the amounts of the SPPs that have not been submitted for payment.
Select Partial Payments from the subnavigation bar.
Select Schedule Partial Payments.
A non-ATM advance is a payment that a traveler receives before trip departure. Non-ATM advances are typically limited to travelers who do not have GTCCs. When the traveler’s profile indicates they are authorized to receive an advance, the LOA the advance is being charged to must be selected.

24. Review/Sign The Review/Sign module allows you to:
Confirm and edit data
Add official statements that need to be printed on the travel authorization
Justify items flagged due to exceeding DoD or service thresholds, or have the method of reimbursement changed
Digitally sign the document
SHOW SLIDE 25: Review/Sign
NOTE: Reference DTS Guide 2: Authorizations, Chapter 7
Explain that the Review/Sign module gives you the opportunity to review all items and expenses listed in the document, edit the document if necessary, add comments to the printed authorization, justify pre-audit flags, and electronically sign the document.
Inform the participants that The Review/Sign module initiates the routing process for a document. Users can take certain actions such as previewing and editing trip information and justifying any items that DTS flags before signing and routing the document.
The subnavigation bar of the Review/Sign module contains the Preview, Other Auths, Pre-Audit, and Digital Signature screens.
Give a step-by-step demonstration of the Review/Sign module to the participants.
Preview:
The Preview Trip screen contains all the trip data, estimated costs, and links for editing each section. The traveler may correct any portion of the authorization if necessary.
Type any comments for the AO in the Comments to the Approving Official text box.
Use the scroll bar to move down the screen and view the trip details.
Use the Edit link if any trip details need revising.
Select .
Other Authorizations:
The Other Authorizations screen allows travelers to add official statements that need to be printed on the travel authorization. When the traveler selects an item that may need further explanation to be considered for approval, (e.g., leave in conjunction with TDY, rental car other than compact, meals provided) DTS will automatically flag it as an authorization. DTS also allows travelers to add Other Authorizations (e.g., variations authorized) manually.
Complete the Remarks field for the other Authorizations listed. .
Select Add Additional Authorizations For This Trip.
Scroll to view the Other Authorizations available.
Check the appropriate boxes to select the other authorizations.
Select Add.
Complete the Remarks field for the Other Auths selected. The text entered in the Remarks field is the only information that will be printed on the authorization.
Select Save and Proceed to Pre-Audits.
Pre-Audit:
The Pre-Audit screen displays any item that DTS has flagged in the document. DTS requires the traveler to justify certain items. Examples of such items include expenses that exceed DoD thresholds, or have had the method of reimbursement changed. DTS requires the traveler to justify all pre-audit flags in a document before signing it.
Other flagged items are merely advisory and require no action.
Complete the Justification to the Approving Official text boxes.
Select to proceed to the Digital Signature screen.
If the traveler made airline reservations or made a request for CTO Assistance, the Cancellation Warning screen opens. The warning notifies the traveler that if the document is not APPROVED or tickets issued at least 72 hours prior to departure domestic airline reservations will be cancelled. Domestic airline reservations booked within 72 hours of scheduled flight departure time must be approved and ticketed within 24 hours to avoid cancellation.
The Cancellation Warning screen only applies to those flight reservations where the origin and destination are to and from cities within the 50 United States.
Select OK.
Enter password/PIN and select OK.
Select Close Window in the top right corner.
You will receive an notification when the AO approves the authorization.

25. Check on Learning
Q. What actions can be performed in the Expenses Module? A. The Expenses module enables you to record mileage and non-mileage expenses, as well as edit per diem entitlements and electronically attach receipts and other substantiating records to the document. Q. What is the difference between a Shared LOA and a Cross Org LOA? A. Shared LOA: Owned by an upper-level organization. Q. What Actions may be performed in the Review / Sign Module? A. The Review / Sign module gives you the opportunity to review all items and expenses listed in the document, edit the document if necessary, add comments to the printed authorization, justify pre-audit flags, and electronically sign the document.
SHOW SLIDE 26: Check on Learning
Q. What actions can be performed in the Expenses Module?
A. The Expenses module enables you to record mileage and non-mileage expenses, as well as edit per diem entitlements and electronically attach receipts and other substantiating records to the document.
Q. What is the difference between a Shared LOA and a Cross Org LOA?
A. Shared LOA:  Owned by an upper-level organization.
Q. What Actions may be performed in the Review / Sign Module?
A. The Review / Sign module gives you the opportunity to review all items and expenses listed in the document, edit the document if necessary, add comments to the printed authorization, justify pre-audit flags, and electronically sign the document.

26. Learning Step Activity 4
ACTION: Prepare a Travel Voucher CONDITIONS: In a classroom environment, given a computer with internet access, create a voucher. STANDARDS: Students will meet the standard when they create a basic authorization and make transportation and lodging reservations with 70% accuracy.
SHOW SLIDE 27: Learning Step Activity 4
ACTION: Prepare a Travel Voucher
CONDITIONS: In a classroom environment, given a computer with internet access, create a voucher.
STANDARDS: Students will meet the standard when they create a basic authorization and make transportation and lodging reservations with 70% accuracy.

27. Vouchers
A voucher is created from an authorization and is used to record the actual expenses that you incurred during a trip.
A local voucher is a request for reimbursement of official expenses incurred in the local area. Local vouchers are not created from authorizations.
SHOW SLIDE 28: Vouchers
NOTE: Reference DTS Guide 3: Vouchers, Chapter 1
Explain to the participants that a voucher is created from an authorization and is used to record the actual expenses that you incurred during a trip. Before submitting the voucher, you must update any expense that differs from your original estimate. You must delete expenses that you did not incur and update estimated expenses with actual expenses, update trip dates and locations, or make other changes.
A local voucher is a request for reimbursement of official expenses incurred in the local area. Local vouchers are not created from authorizations.
For both vouchers and local vouchers, accurate reflection of actual costs helps ensure proper reimbursements and reduces the chances of over- or underpayment. Any required receipts and other documentation that support your claim must be electronically attached to the voucher or local voucher to receive reimbursement for those expenses.

28. Vouchers (cont.)
Any required receipts and other documentation that support your claim must be electronically attached to the voucher or local voucher to receive reimbursement for those expenses.
DoD policy mandates split disbursement for all vouchers. Split disbursement allows you to identify how funds are disbursed between the charge card vendor and the traveler..
SHOW SLIDE 29: Vouchers (cont.)
NOTE: Reference DTS Guide 3: Vouchers, para & 6.2
After you complete your (local) voucher, you must digitally sign it to start the routing process. Once approved, the document is electronically sent to your site’s servicing financial organization (typically the Defense Finance and Accounting Service [DFAS]) for processing.

29. Vouchers Process Routing Official reviews,
Traveler creates, edits,
and signs the voucher
Routing Official reviews,
certifies, and approves
the voucher
Voucher is electronically sent to disbursing
for processing
Traveler is required to pay the balance of the bill, if any
Funds are sent via EFT to the traveler’s
bank account and to the GTCC vendor
SHOW SLIDE 30: Vouchers Process
NOTE: Reference DTS Guide 3: Vouchers, para. 1.1, 6.2 & 7.4
Give a step-by-step demonstration of completing the voucher process to the participants in the EWTS environment.
Mouse over Official Travel on the menu bar.
Select Vouchers from the drop-down list to open the Vouchers screen.
Select , to create a new voucher.
The Voucher from Authorization/Order screen opens. A list of authorizations that are available to create vouchers from will appear.
Select next to the travel authorization number (TANUM) of the authorization for which a voucher is to be created.
The Trip Overview screen opens. The itinerary appears on the right side of the screen in the Summary box. The itinerary displays the information entered in the authorization.
Inform the participants that the navigation and subnavigation bars can be used to update any information that was entered on the authorization.
Although the Itinerary and Travel modules may be updated in the voucher, these actions are beyond the scope of this training.
Select Expenses on the navigation bar to open the Non-Mileage Expenses screen.
During this trip, you did not incur a terminal parking expense.
Select Remove to delete the expense.
Select OK, to confirm deletion of the expense.
Additionally, you need to add the hotel sales tax.
Select Hotel Sales Tax from the Expense Type drop-down list.
Add the Cost and Method of Reimbursement.
Select to save the changes.
Next, add an expense that was paid for with the GTCC.
Select the link to open the Charge Card Transactions screen.
The traveler can view all transactions charged to the GTCC account. Any charge with an link to the right of the transaction to add it to the Expense Summary. Tell the participants that you will add the Taxi (4121) expense.
Select to the right of the transaction to add it to the Expense Summary.
The expense displays in the Expense Type window.
Select OK, to add the expense.

30. Substantiating Records
The Substantiating Records screen is used to electronically attach records to the document via the fax method or the scan and upload method.
SHOW SLIDE 31: Substantiating Records
NOTE: Reference DTS Guide 3: Vouchers, para through 4.1.5
The Substantiating Records screen is used to electronically attach records to the document via the fax method or the scan and upload method.
Select Expenses on the navigation bar.
Select Substantiating Records on the subnavigation bar.
Electronically attach documents
Faxing: Select Print Fax Cover Sheet.
The fax cover sheet displays a bar code that is unique to the document. It identifies the document in the DTS database to which the substantiating records are associated.
Fax records to the number listed on the cover sheet with the cover sheet on top. The records will automatically attach to the authorization within five minutes. Travelers may continue to complete the document in DTS during this time.
Select Refresh.
Enter the description in the Notes field to rename the file.
Select
Uploading: Select to browse for the scanned image.
The file size may not exceed 2MB. Acceptable file types are .bmp, .gif, .pdf, .png, and .tif and .jpg.
Select the file to be uploaded and select Open.
Select .

31. Check on Learning Q. What is a Voucher?
A. A voucher is created from an authorization and is used to record the actual expenses that you incurred during a trip.
Q. What actions are performed on the Substantiating Records screen?
A. You may electronically attach records to the document via the fax method or the scan and upload method.
Q. What file types may be used to upload Substantiating Records?
A. Acceptable file types are .bmp, .gif, .pdf, .png, and .tif and .jpg.
SHOW SLIDE 32: Check on Learning
What is a Voucher?
A voucher is created from an authorization and is used to record the actual expenses that you incurred during a trip.
What actions are performed on the Substantiating Records screen?
You may electronically attach records to the document via the fax method or the scan and upload method.
What file types may be used to upload Substantiating Records?
A. Acceptable file types are .bmp, .gif, .pdf, .png, and .tif and .jpg.

32. ?’s Review / Summary SHOW SLIDE 33: Review / Summary
The Substantiating Records screen is used to electronically attach records to the document via the fax method or the scan and upload method.
Select Expenses on the navigation bar.
Select Substantiating Records on the subnavigation bar.
Electronically attach documents
Faxing: Select Print Fax Cover Sheet.
The fax cover sheet displays a bar code that is unique to the document. It identifies the document in the DTS database to which the substantiating records are associated.
Fax records to the number listed on the cover sheet with the cover sheet on top. The records will automatically attach to the authorization within five minutes. Travelers may continue to complete the document in DTS during this time.
Select Refresh.
Enter the description in the Notes field to rename the file.
Select
Uploading: Select to browse for the scanned image.
The file size may not exceed 2MB. Acceptable file types are .bmp, .gif, .pdf, .png, and .tif and .jpg.
Select the file to be uploaded and select Open.
Select .

33. Terminal Learning Objective
ACTION: Coordinate Travel CONDITIONS: In a classroom environment, given a computer with internet access to the Defense Travel System (DTS) regulations, scenario’s, templates, Enterprise Web Training System(EWTS) and Joint Travel Regulation (JTR). STANDARDS: Students will meet the standard when they create a basic authorization and make transportation and lodging reservations with 70% accuracy.
SHOW SLIDE 34: Terminal Learning Objective
ACTION: Coordinate Travel
CONDITIONS: In a classroom environment, given a computer with internet access to the Defense Travel System (DTS) regulations, scenario’s, templates, and Joint Travel Regulation (JTR).
STANDARDS: Students will meet the standard when they create a basic authorization and make transportation and lodging reservations with 70% accuracy.