1. Brigade S-1 Operations Course
Senior Leader Training Division
Adjutant General School
Demonstrate the Defense Casualty Information Processing System - Forward (DCIPS CF) Version 8.0
SHOW SLIDE 1: DEMONSTRATE THE DEFENSE CASUALTY INFORMATION PROCESSING SYSTEM-FORWARD (DCIPS_CF) VERSION 8.0
INTRODUCTION. DCIPS provides casualty, mortuary affairs, personal effects tracking and processing, remains tracking, line of duty (LOD), and Freedom of Information Act (FOIA) management capability for casualties from current and prior conflicts. DCIPS Casualty Management (CM) is fed by DCIPS Casualty Forward (CF) and DCIPS Casualty Reporting (CR) and updated at HQDA level using verifying documents along with supplemental (SUPP) reports from reporting Casualty Assistance Centers (CAC).
DCIPS-Forward (DCIPS_CF) provides the field user with the capability to collect and report casualty data to a Service headquarters or higher reporting unit.
December 2015

2. Terminal Learning Objective (TLO)
Action: Demonstrate the Defense Casualty Information Processing System-Casualty Forward (DCIPS-CF).
Conditions: In a classroom environment, given a laptop computer with DCIPS-CF loaded, internet access, AR 638-8, DA Pam 638-8, FM 1-0, DCIPS-CF Version 8.0 User’s Guide and an understanding of Operational Environment (OE) variables and actors.
Standard: The students will complete the end of course, hands-on Practical Exercise by employing critical thinking skills in the following learning activities:
The Defense Casualty Information Processing System (DCIPS)
Creating a Hasty Casualty Report
Creating a Full Casualty Report
ing Casualty Reports
Importing/Exporting Casualty Reports
Multiple Casualty Incidents
SHOW SLIDE 2: TERMINAL LEARNING OBJECTIVE (TLO)
NOTE: Inform the students of the TLO requirements.
Action: Demonstrate the Defense Casualty Information Processing System-Casualty Forward Version 8.0 (DCIPS-CF).
Conditions: In a classroom environment, given a laptop computer with DCIPS-CF Version 8.0 loaded, internet access, AR 638-8, FM 1-0, DCIPS-CF Version 8.0 User’s Guide and an understanding of the Operational Environment (OE) variables and actors.
Standard: The students will complete the end of course, hands-on Practical Exercise by employing critical thinking skills in the following learning activities:
1. The Defense Casualty Information Processing System (DCIPS)
2. Creating a Hasty Casualty Report
3. Creating a Full Casualty Report
4. ing Casualty Reports
5. Importing/Exporting Casualty Reports
6. Multiple Casualty Incidents

3. Learning Activities
The Defense Casualty Information Processing System (DCIPS)
Creating a Hasty Casualty Report
Creating a Full Casualty Report
ing Casualty Reports
Importing/Exporting Casualty Reports
Multiple Casualty Incidents
SHOW SLIDE 3: LEARNING ACTIVITIES
NOTE: Explain to the students that the Learning Activities are similar to the TLO.
a. Learning Activities:
(1) The Defense Casualty Information Processing System (DCIPS)
(2) Creating a Hasty Casualty Report
(3) Creating a Full Casualty Report
(4) ing Casualty Reports
(5) Importing/Exporting Casualty Reports
(6) Multiple Casualty Incidents

4. The Defense Casualty Information Processing System (DCIPS)
A DoD system that provides all Services with a single, standard automated support system for:
Casualty
Mortuary Affairs
Repatriation of personnel or remains
Allows management of casualty and next of kin information.
Provides a journal to chronologically record a case history on each casualty.
DCIPS is composed of three subsystems as follows:
DCIPS-Casualty Manager (CM): HRC/CMAOC level database.
DCIPS-Casualty Reporting (CR): Theater CAC version that creates, edits, and submits casualty messages to CMAOC.
DCIPS-Casualty Forward (CF): Field units version that creates and sends casualty messages to the Theater CAC.
SHOW SLIDE 4: THE DEFENSE CASUALTY INFORMATION PROCESSING SYSTEM (DCIPS)
a. DCIPS is used by all services to send casualty reports electronically and at CMAOC level to maintain casualty information, such as information pertaining to LOD, decedent’s next of kin information, burial, mortuary and memorial affairs, and information about the disposition of the decedent’s remains.
(1) DCIPS-CM is the CMAOC level database which receives the DCIPS-CF or DCIPS-CR reports from the Theater CAC. This is a much larger database enabling casualty personnel to manage all reported casualty cases.
(2) DCIPS-CF is the casualty database subordinate reporting commands use to create casualty reports and transmit them to the Theater CAC.
(3) DCIPS-CR is a new web-based casualty reporting system that will reduce the need for DCIPS-CF while providing reporting units real-time casualty and personnel information online. DCIPS-CF will remain for emerging theaters of operations and where network response is not adequate to support web-based reporting.

5. Download DCIPS-CF (Current Version)
Available for download from:
DCIPS Web Portal on NIPRNET
AKO:
AKO: Files; Quick View Files ID 
SHOW SLIDE 5: DOWNLOAD DCIPS FORWARD (Current Version)
DCIPS-CF version 8.0 is the replacement for all previous versions. DCIPS-CF is available for download from:
DCIPS web portal on NIPRNET or
AKO:( or AKO: Files; Quick View Files ID ; and User Guide File ID
Select DCIPS Forward 8.0 Download Folder;
Select DCIPS Forward Application File (mdb);
Copy the DCIPS-CF.MDB file to any location on your PC where you have rights, (e.g., “My Documents”). Users may rename the MDB file to any valid file name;
Download the DCIPS-Forward Version 8.0 User’s Guide;
If using a common drive, select the drive and file location, then save. Download both the application and the User’s Guide to the file on the common drive; close net browser. (For users with a common drive file location: open file, right click on application (mdb), and send to desktop. For individual users with no common drive: download to preferred file location and set shortcut on desktop.)
NOTE: Inform students not to copy the DCIPS Forward 8.0 MDB file to an existing DCIPS-Forward folder. Always copy the file to a new location to ensure the user does not accidentally overlay existing data in a previous version.
NOTE: Inform the students that each time they start DCIPS Forward they must enable macros. DCIPS Forward will not run unless they enable blocked expressions and/or enable macros.
Multiple users can simultaneously access DCIPS-CF when the DCIPS-CF.MDB file is on a shared network drive (not to exceed five simultaneous users). Each user can then run DCIPS-CF from the same location and update the same database. Users will get record lock errors when two or more people are in the same record at the same and attempt to make conflicting changes. When a conflict occurs a message will be displayed. Make sure to read the error message carefully to choose the correct response. When two or more people are in the same record at the same time and one person makes a change, the change will be reflected for each of the other users in that record.
Select DCIPS Forward (DoD Official Version) download folder.
Select DCIPS Forward Application File (.mdb) and download to any location on your PC (e.g., “My Documents”).
Download the User Guide (pdf).

6. DA Form 1156 Casualty Feeder Card
SHOW SLIDE 6: DA FORM 1156 CASUALTY FEEDER CARD
f. DCIPS-CF Version 8.0 creates an electronic version of the DA Form 1156, Casualty Feeder Card. Units may still use DA Form 1156 as a means to report casualties to battalion and higher headquarters. However, Brigades will use the automation assets to report casualties to Theater CAC.

7. Casualty Report Submission Flow
SHOW SLIDE 7: CASUALTY REPORT SUBMISSION FLOW
g. Casualty reports may be loaded to DCIPS-CR by designated reporting units or directly to DCIPS-CM at your Service headquarters depending on unit capabilities and Service directed procedures. Hasty and Full are the two types of casualty reports.
h. As depicted, there are three basic ways a casualty reports may be submitted to your Service headquarters casualty office and DCIPS-CM system:
(1) DCIPS-CF 8.0: A stand-alone casualty reporting tool used by field units to report casualty information to higher headquarters. It sends hasty or full reports over NIPRNET.
(2) DCIPS-CR: A web-based casualty reporting tool used by units and higher echelons to report information higher. It imports hasty or full reports from DCIPS-CF.
(3) DCIPS-CM: The system used by the Service headquarters to manage casualty cases. DCIPS-CF and DCIPS-CR feed this system with casualty information. Hasty and Full reports respectively.
NOTE: Tell the students that only full reports are sent to DCIPS-CM via DCIPS-CR.
NOTE: After receiving approval, send hasty reports (only) from DCIPS-CF direct to DCIPS-CM.

8. DCIPS-CF Version 8.0 (Main Menu)
SHOW SLIDE 8: DCIPS-CF VERSION 8.0 (MAIN MENU)
i. DCIPS-CF Version 8.0 Main Menu consists of the following choices:
(1) Hasty Report Option: Allows the user to quickly enter a casualty report with only the essential information; required fields are highlighted in blue. Report is submitted to higher as an initial report.
(2) Multiple Casualty Incident Option: Allows the user to create, edit, and assign casualties to multiple casualty incidents.
(3) Casualty Main Listing Option: Shows list of all casualty reports to edit, export/import, or .
(4) Archive Maintenance Option: Allows the user to archive casualty records and remove them from the user’s list of casualties on the Casualty Listing Form. Casualty records that have been closed are moved to the Archive Maintenance screen.
(5) Database Administration Option: This option provides four basic functions to manage the user’s database:
a. Copy the database.
b. Upgrade to a new version of DCIPS-CF.
c. View lookup codes used to populate data choices.
d. Import/update new lookup codes.
(6) Management Reports Option: Provides the ability to print a list of casualty reports. Reports can also be exported and saved as a Microsoft Excel spreadsheet.
Current Version
and
Release Date

9. Check on Learning Q: What three systems comprise DCIPS?
A: DCIPS Casualty Forward (CF) , DCIPS Casualty Reporting (CR) and DCIPS Casualty Management (CM).
Q: DCIPS Casualty Forward (CF) is a ________ database.
A: Microsoft Access
Q: Which of the three DCIPS systems is used by the Service headquarters to manage casualty cases?
A: DCIPS Casualty Management (CM).
SHOW SLIDE 9: CHECK ON LEARNING
NOTE: Conduct a check on learning and summarize the Learning Activity with the students before proceeding to the next Learning Activity.
NOTE TO INSTRUCTOR: This a “build” slide. Select the return key when you see an asterisk (*).
Q: What three systems comprise DCIPS? (*)
A: DCIPS Casualty Forward (CF) , DCIPS Casualty Reporting (CR) and DCIPS Casualty Management (CM) (*)
Q: DCIPS Casualty Forward (CF) is a ________ database. (*)
A: Microsoft Access (*)
Q: Which of the three DCIPS systems is used by the Service headquarters to manage casualty cases? (*)
A: DCIPS Casualty Management (CM) (*)
SUMMARY: We have just completed Learning Activity 1, The Defense Casualty Information Processing System. Next, we will Create a Hasty Casualty Report.

10. Hasty Report Option SHOW SLIDE 10: HASTY REPORT OPTION
a. From the Main Menu, select the “Hasty Report” main menu option to create a Hasty casualty report.
NOTE: Inform the students that a Hasty Report is the first report generated and contains only essential information about the casualty.

11. Hasty Report Light Blue = Required fields Enter Casualty Information
(required fields highlighted blue)
Double click to activate ZOOM and
SPELL CHECK!
Click on “SAVE”, then “CLOSE”
SHOW SLIDE 11: HASTY REPORT
(1) The light blue data fields indicate the required items that must be completed to send a Hasty report. Reports without these items will not . The Hasty provides the necessary information on a casualty and can be replicated to a Hasty SUPP, PROG, or STACH. Replication for additional reports gives the option for a Full or Hasty. Once a Hasty has been replicated to a Full, it cannot become a Hasty again.
(2) Body Armor must be included in the Circumstances for Army reports. Remarks must contain who prepared the report (DA Form 1156) and field grade officer review (name and position).
Enter the casualty information on the form. As stated earlier, all required fields are highlighted in blue. Report Type – Initial (INIT) is automatically populated when selecting the Hasty report menu option
NOTE: Inform the students that each report must be numbered using an established format. For Initial Reports, FY - # # # # # etc. up to eight characters. For example, , refers to report number 1220 in FY For subsequent reports, use a sequential number as in the example: SUPP01, SUPP02, STACH01, STACH02, PROG01, PROG02, etc. Refer students to AR , Table 4-4, Message item: 04, Report Number, for further information.
When entering large amounts of data in the remarks, circumstances, and cause of death fields, double click to activate ZOOM and Spell Check. This allows for easier entry when entering large amounts of data. Once data entry is complete, click on “Save”, then “Close”. Once closed, the user is returned to the Main Menu.
NOTE: Inform the students that they must return to the Main Menu and select the Casualty Main Listing option if administrative changes/edits to the hasty report are needed.
Light Blue = Required fields

12. Completed Hasty Casualty Report
(Sample)
SHOW SLIDE 12: COMPLETED HASTY CASUALTY REPORT (SAMPLE)
NOTE: Tell the students this is an example of a completed Hasty Report to be submitted as an initial report to higher.
f. If administrative changes/edits to the Hasty Report are needed, you must return to the Main Menu and select the Casualty Main Listing option.
NOTE: Inform the students that each report must be numbered using an established format. For Initial Reports, FY - # # # # # etc. up to eight characters. For example, , refers to report number 1220 in FY For subsequent reports, use a sequential number as in the example: SUPP01, SUPP02, etc. Refer students to AR , Table 4-4, Message item: 04, Report Number, for further information.

13. Replication SHOW SLIDE 13: REPLICATION
g. To replicate a casualty report, click on “Replicate”. Use this function to create new supplemental, status change, or progress reports for a casualty. Replicating will also give the user the option to create a Full report from a Hasty report.
NOTE TO INSTRUCTOR: This a “build” slide. Select the return key when you see an asterisk (*).
h. Follow these steps to replicate a casualty report:
(1) From the Main Menu, select the Casualty Main Listing menu option (*).
(2) From the Casualty Listing Form, select the casualty report to replicate (*).
(3) Select the Replicate button; the Replicate Options dialog is displayed (*).
(4) Select the Hasty button to replicate the current Hasty report to a Hasty supplemental report (*). Select the Full button to replicate the currently selected Hasty Report to a Full report (*). The Replicate Options dialog will only appear when the user has selected a Hasty report to replicate.
(5) The casualty record selected will be replicated and appear in the casualty list. Only Casualty and Personnel Information are replicated.
(6) Select the replicated casualty record and select Edit to enter updated information about the casualty (*).
(7) Submit the updated casualty report.

14. Hasty Report – Replicate
Select to Replicate as “Hasty or Full”
SHOW SLIDE 14: HASTY REPORT – REPLICATE
The “Replicate” function allows the user to create a supplemental, status change, or progress reports for a previously submitted Hasty Report. Replicating also gives the user the option to create a Full report from a Hasty report.
Follow these steps to “Replicate” a casualty report:
From the Main Menu, select the Casualty Main Listing menu option.
From the Casualty Listing Form, select the casualty report to replicate.
3. Select the Replicate button; the Replicate Options dialog is displayed.
Select the Hasty button to replicate the current Hasty report to a Hasty supplemental, status change or progress report. Select the Full button to replicate the currently selected Hasty Report to a Full report. The Replicate Options dialog will only appear when the user has selected a Hasty report to replicate.
The casualty record selected will be replicated and appear in the casualty list. Only Casualty and Personnel Information are replicated.
Select the replicated casualty record and select Edit to enter updated information about the casualty.
Submit the updated casualty report.

15. Check on Learning
Q: Which casualty report contains only essential information about the casualty?
A: Hasty Casualty Report.
Q: What must be included in the “Remarks” data field of a Hasty Casualty Report?
A: Remarks must contain who prepared the report (DA Form 1156) and field grade officer review (name and position).
Q: Which function allows the user to create new supplemental, status change, or progress reports for a casualty?
A: Replication.
SHOW SLIDE 15: CHECK ON LEARNING
NOTE: Conduct a check on learning and summarize the Learning Activity with the students before proceeding to the next Learning Activity.
NOTE TO INSTRUCTOR: This a “build” slide. Select the return key when you see an asterisk (*).
Q: Which casualty report contains only essential information about the casualty. (*)
A: Hasty Casualty Report (*)
Q: What must be included in the “Remarks” data field of a Hasty Casualty Report? (*)
A: Remarks must contain who prepared the report (DA Form 1156) and field grade officer review (name and position). (*)
Q: Which function allows the user to create new supplemental, status change, or progress reports for a casualty. (*)
A: Replication (*)
SUMMARY: We have just completed Learning Activity 2, Create a Hasty Casualty Report. Next, we will Create a Full Casualty Report.

16. Casualty Main Listing Option
SHOW SLIDE 16: CASUALTY MAIN LISTING OPTION
a. A Full Casualty Report contains detailed information about the casualty (e.g., incident data, personnel data, body armor, awards, progress reports, Casualty Assistance Officer (CAO), and Next of Kin (NOK) data).
b. From the Main Menu, select the “Casualty Main Listing” main menu option to create a Full report.

17. Create “New” Report SHOW SLIDE 17: CREATE “NEW” REPORT
c. From the Individual Casualty Listing Form, click on the “NEW” button and enter the casualty information on the Casualty Information Dialog tabs: Casualty, Incident, Personnel Information, and Secondary.

18. Light Blue = Required fields
Full Report Format
SHOW SLIDE 18: FULL REPORT FORMAT
d. The Full casualty report has more detailed personnel and NOK information gathered from military personnel records, received from the Home Station Casualty Assistance Center, mobilization station or other authorized reliable sources. The light blue fields indicate required items to send a casualty report.
Light Blue = Required fields

19. Under “Casualty” tab, fill out info that applies
View Casualty Tab
Under “Casualty” tab, fill out info that applies
SHOW SLIDE 19: VIEW CASUALTY TAB
e. Many of the data fields under the Casualty tab provide drop down menu choices and those that don’t are self-explanatory. It is important to note that the field report number should contain up to eight characters. Some numbering format examples are:
(1) Initial = FY##### (indicates the Fiscal Year and numbering system the user chooses).
(2) Supplemental = SUPP01 or S01.
(3) Progress = PROG01 or P01.
(4) Status Change = STACH01.
f. Special category casualty matters have unique or bizarre circumstances resulting in a casualty that can be expected to generate media interest. Special interest is a casualty incident involving a person subject to special interest. Persons that fall into this category are:
(1) Active duty general officers and general officer designees.
(2) Retired general officers.
(3) Officers commanding battalions/brigades or higher units of similar size and responsibility in hostile fire areas.
(4) Field grade officers in an advisory position in hostile fire areas.
(5) Former or present Sergeants Major of the Army.
(6) Any government official or public figure that becomes a casualty while under Army sponsorship.
(7) Returned prisoners of war.
(8) Other persons who the Director, CMAOC identifies as subject to special interest.

20. Under “Incident” tab, fill out info that applies
View Incident Tab
Under “Incident” tab, fill out info that applies
SHOW SLIDE 20: VIEW INCIDENT TAB
g. Information under the Incident tab is used to notify the NOK in the event of a casualty. Accuracy and timeliness is critical; therefore, the user must provide as much information as possible. Once information has been entered, click on “SAVE” and move to the next tab.

21. View Personnel Information Tab
Under “Personnel Information” tab, fill out required info.
**ERB/ORB is a recommended source document.
SHOW SLIDE 21: VIEW PERSONNEL INFORMATION TAB
h. The Personnel Information tab captures information about the casualty. New data is added to track civilian casualty information (pay grade, employer, contract agency, etc.). Once information is entered, click on “SAVE” and move to the next tab.
NOTE: Inform students that the ORB/ERB (AC) or DA Form 2-1 (RC) are great source documents to use for entering personnel information data.
New function added to track civilian info

22. Under “Secondary” tab, fill out info that applies
View Secondary Tab
Under “Secondary” tab, fill out info that applies
SHOW SLIDE 22: VIEW SECONDARY TAB
i. The Secondary tab provides additional personnel information on Reserve Soldiers on duty other than mobilization orders, retiree disability status, death gratuity remarks, and general casualty report remarks. Once information is entered, click on “SAVE”.
NOTE: Inform the students that once the information is saved, the following additional tabs will appear: Body Armor, Awards, Progress Report, CAO, and NOK.

23. Enter Additional Information as available.
View Additional Tabs
Enter Additional Information as available.
SHOW SLIDE 23: VIEW ADDITIONAL TABS
j. Once the information is saved under the Secondary tab, additional tabs will appear (Body Armor, Awards, Progress Report, CAO, and NOK). Enter additional information as available; once a tab has been updated, click on “SAVE” and move to the next tab.

24. Body Armor tab contains detailed drop down list on protective gear
View Body Armor Tab
Body Armor tab contains detailed drop down list on protective gear
SHOW SLIDE 24: VIEW BODY ARMOR TAB
k. The Body Armor tab captures the type of body armor the casualty was wearing when he/she became a casualty. There are three types of body armor: Vest, Helmet, and eye protection. Once information is entered, click on “SAVE” and move to the next tab. Follow these steps to enter body armor for a casualty:
(1) Select the Body Armor Tab.
(2) Select the Characteristic for the Vest. Depending on what is selected, the Attachment list may populate.
(3) If items appear in the Attachment list box, then select the applicable items. You may click on each attachment that is applicable, i.e., you may select more than one item.
(4) Select the Characteristic for the Helmet. Depending on what is selected the Attachment list may populate.
(5) If items appear in the Attachment list box, select the applicable item. You may only select one item in the Attachment list box for helmets.
(6) Select the Characteristic for Eye Protection. There are no choices for Attachments.
(7) Press the Save push button
(8) Select Close or another Tab to continue entering information.

25. View Awards Tab Awards tab captures the awards, badges, devices..
Shows all awards the Soldier has received.
SHOW SLIDE 25: VIEW AWARDS TAB
l. The Awards tab captures awards, badges, and other items that the casualty was awarded. Select data fields in the order presented: Service, category, award, pending, and posthumous.
(1) Pending signifies awards submitted, but not yet approved.
(2) Posthumous is for an award approved and received after the casualty dies.
(3) Saved awards appear in the Award Information section. After the report is saved, users can add or delete awards by clicking on the “NEW” and “DELETE” buttons on the bottom center of the screen. Once information is saved, click on “SAVE” and move to the next tab.
From drop down menu select “Service, Category (award, badge, etc), and Award.

26. View Progress Report Tab
Progress report captures the medical progress of an injured / ill casualty
SHOW SLIDE 26: VIEW PROGRESS REPORT TAB
m. The Progress Report tab captures information about the medical progress of an injured or ill casualty. Once information is saved, click on “SAVE” and move to the next tab. Follow these steps to enter new Progress Reports for a casualty:
(1) Select the Progress Reports Tab.
(2) If the Progress Report Information list is empty at the top of the tab, enter the information in the Report Date, Hospital, City, State, etc. fields. Press Save. The progress report will appear in the Progress Report Information list.
(3) If there are existing progress reports listed in the Progress Report Information list, then press the New push button to add another progress report. The Report Date, Hospital, City, State, etc. fields will clear out. Enter the information for the progress report.
(4) Press the Save push button. The progress report will be added to the Progress Report Information list.

27. View Casualty Assistance Officer (CAO) Tab
Casualty Assistance Officer (CAO) tab includes info on the CAO assigned to assist the casualty’s family
SHOW SLIDE 27: VIEW CASUALTY ASSISTANCE OFFICER (CAO) TAB
n. The CAO tab includes information on the CAO assigned to assist the casualty’s family. The responsible CAC will SUPP the initial reports with the CAO information to include name, rank, duty station, status, CAC, and all available contact information for the CAO selected. Once information is saved, click on “SAVE” and move to the next tab.

28. View Next of Kin (NOK) Tab
Next of Kin (NOK) tab contains detailed info on casualty’s NOK
SHOW SLIDE 28: VIEW NEXT OF KIN (NOK) TAB
o. The NOK tab includes information for NOK notification. Enter the information for each NOK to be notified and include NOK receiving benefits designated as the Person Authorized to Direct Disposition of remains (PADD) or the Person Eligible to Receive Effects (PERE) using DD Form 93 as a source document.
NOTE: Inform the students that when all tabs are completely updated, click on “SAVE”, then click on “CLOSE” to return to the Casualty Main Listing Form. The casualty entered will appear in the list of casualties and will be listed as a Full report. To submit the report, press the (Outlook) or Export push button.

29. Check on Learning
Q: Give two examples of information which a Full Casualty Report contains that a Hasty Casualty Report does not.
A: Personnel data, Awards, Progress reports, Casualty Assistance Officer (CAO), and Next of Kin (NOK) data).
Q: What is a great source document to use for entering personnel information data?
A: ORB/ERB or DA Form 2-1.
Q: After saving information entered on the “Secondary Tab”, what additional tabs appear?
A: Body Armor, Awards, Progress Report, CAO, and NOK.
SHOW SLIDE 29: CHECK ON LEARNING
NOTE: Conduct a check on learning and summarize the Learning Activity with the students before proceeding to the next Learning Activity.
NOTE TO INSTRUCTOR: This a “build” slide. Select the return key when you see an asterisk (*).
Q: Give two examples of information which a Full Casualty Report contains that a Hasty Casualty Report does not. (*)
A: Personnel data, Awards, Progress reports, Casualty Assistance Officer (CAO), and Next of Kin (NOK) data). (*)
Q: What is a great source document to use for entering personnel information data? (*)
A: ORB/ERB or DA Form 2-1. (*)
Q: After saving information entered on the “Secondary Tab”, what additional tabs appear? (*)
A: Body Armor, Awards, Progress Report, CAO, and NOK. (*)
SUMMARY: We have just completed Learning Activity 3, Create a Full Casualty Report. Next we will Casualty Reports.

30. Emailing Casualty Reports
(1 of 3)
SHOW SLIDE 30: ING CASUALTY REPORTS (1 OF 3)
a. To submit a casualty report to DCIPS via , select the “Casualty Main Listing” option from the Main Menu.
NOTE: Tell students that Microsoft Outlook is the program used and they should have a basic understanding of how to use Outlook.

31. Emailing Casualty Reports Select Casualty Report
(2 of 3)
Select Casualty Report
SHOW SLIDE 31: ING CASUALTY REPORTS (2 OF 3)
b. From the Casualty Listing Form, select the casualty report to be submitted, then click on the “ (Outlook)” button. DCIPS-FWD will launch Microsoft Outlook and open an message with the casualty information.
NOTE: Tell the students that if all of the required casualty information is not entered, a message box will inform them to complete the missing information.

32. Emailing Casualty Reports DCIPS-CF (8.0) Attachment
(3 of 3)
DCIPS-CF (8.0) Attachment
SHOW SLIDE 32: ING CASUALTY REPORTS (3 OF 3)
NOTE: Brief the students that the body of the message cannot be altered. Doing so may prevent the casualty message from properly loading into DCIPS. If the user needs to correct any portion of the casualty message, they must discard the , correct the data in DCIPS-CF, and regenerate the casualty message.
c. Once the user gets Microsoft Outlook launched, and the casualty message is created, the user enters their normal addresses and sends the message.
NOTE: Inform the students that can be imported into DCIPS-CR (web-based reporting) or saved and imported into DCIPS-CF The report can also be exported and sent as an attachment using alternate server; Save message as .txt.

33. Create Email Content SHOW SLIDE 33: CREATE EMAIL CONTENT
d. Users can create content when they do not have Microsoft Outlook (i.e., AKO). Follow these steps to create content:
(1) From the Main Menu, click on the Casualty Main Listing main menu option; then from the Casualty Listing Form, select a casualty.
(2) Click on the Content button.
(3) Press the “Select All” button to copy the contents to the clipboard.
(4) User creates a new message from an server of choice.
(5) Select the message body field from server and paste the contents of the clipboard into the message body.
(6) Send message using server’s send feature.

34. Check on Learning
Q: DCIPS-Forward (DCIPS-CF) utilizes ________________ to casualty reports.
A: Microsoft Outlook
Q: Will DCIPS-Forward (DCIPS-CF) allow casualty reports to be ed with missing required information”?
A: No, If all of the required casualty information is not entered, a message box will inform them to complete the missing information.
SHOW SLIDE 34: CHECK ON LEARNING
NOTE: Conduct a check on learning and summarize the Learning Activity with the students before proceeding to the next Learning Activity.
NOTE TO INSTRUCTOR: This a “build” slide. Select the return key when you see an asterisk (*).
Q: DCIPS-Forward (DCIPS-CF) utilizes ________________ to casualty reports. (*)
A: Microsoft Outlook (*)
Q: Will DCIPS-Forward (DCIPS-CF) allow casualty reports to be ed with missing required information? (*)
A: No, If all of the required casualty information is not entered, a message box will inform them to complete the missing information. (*)
SUMMARY: We have just completed Learning Activity 4, Casualty Reports. Next, we will Import/Export Casualty Reports.

35. Importing a Casualty Report4 2
BAYS_BOBBY_INIT_ rsf
SHOW SLIDE 35: IMPORTING A CASUALTY REPORT
NOTE TO INSTRUCTOR: This a “build” slide. Select the return key when you see an asterisk (*).
a. Users can import a casualty report that was created from exporting a record from another unit’s DCIPS-CF Import a casualty report by selecting the Casualty Main Listing option on the Main Menu, then follow these steps:
(1) Click on the “IMPORT” button on the Casualty Main Listing Form; the Import File dialog will open. (*)
(2) Locate the import file and select it. (*)
(3) Click on the “OPEN” button. (*)
(4) The casualty record will be imported into your DCIPS-CF and display on the Casualty Listing Form. (*)
NOTE: Brief the students that the contents of the imported file can not be changed. Doing so may cause data corruption when the file is imported. If the user needs to change the contents of the file, return to DCIPS-CF, update the information using DCIPS-CF, and regenerate the file. 3
BAYS_BOBBY_INIT_ rsf 1

36. Exporting a Casualty Report3
BAYS_BOBBY_INIT_ rsf 1
BAYS_BOBBY_INIT_ rsf 4
SHOW SLIDE 36: EXPORTING A CASUALTY REPORT
NOTE TO INSTRUCTOR: This a “build” slide. Select the return key when you see an asterisk (*).
b. Individual casualty records may be exported to a text file that may then be imported into another DCIPS-FWD 8.0 application or uploaded to DCIPS-CR. The casualty report will be saved to a file with a file extension of .RSF. This is a text file and can be opened with any text editor. Export a casualty report by selecting the Casualty Main Listing option on the Main Menu, then follow these steps:
(1) From the Casualty Listing Form, select the casualty record to export. (*)
(2) Click on the “EXPORT” button in the Record Transfer group box. (*)
(3) From the file dialog, select the file name and location to store the file. (*)
(4) Save the file to the selected location. (*)
BAYS_BOBBY_INIT_ rsf 2
BAYS_BOBBY_INIT_ rsf

37. Check on Learning
Q: The Export function of DCIPS-Forward (DCIPS-CF) creates a ____ ____for use in other DCIPS systems such as DCIPS-CR or DCIPS-CM.
A: text file
Q: Should one attempt to change the data on the text file?
A: No, doing so may cause data corruption when you import the file to another application.
SHOW SLIDE 37: CHECK ON LEARNING
NOTE: Conduct a check on learning and summarize the Learning Activity with the students before proceeding to the next Learning Activity.
NOTE TO INSTRUCTOR: This a “build” slide. Select the return key when you see an asterisk (*).
Q: The Export function of DCIPS-Forward (DCIPS-CF) creates a _________ for use in other DCIPS systems such as DCIPS-CR or DCIPS-CM. (*)
A: text file (*)
Q: Should one attempt to change the data on the text file? (*)
A: No, doing so may cause data corruption when you import the file to another application. (*)
SUMMARY: We have just completed Learning Activity 5, Import/Export Casualty Reports. Next, we will discuss Multiple Casualty Incidents.

38. Multiple Casualty Incident Option
SHOW SLIDE 38: MULTIPLE CASUALTY INCIDENT OPTION
a. The Multiple Casualty Incident Main Menu option allows you to create, edit, and assign casualties to multiple casualty incidents. The Multiple Casualty Listing Form allows the user to create and edit incident information that is applied to multiple casualty reports.

39. Multiple Casualty Incidents Click on “SAVE”, then “CLOSE”
AF-16011
Multiple casualty codes will reflect the 2 character abbreviation for country or state of incident, fiscal year, and numeric sequence.
AF-16011
SHOW SLIDE 39: MULTIPLE CASUALTY INCIDENTS
There are three (3) tabs as part of the Multiple Casualty Incident form: Incident, Incident continued, and Individual Listing.
The Multiple Casualty Listing Form allows the user to create and edit incident information that is applied to multiple casualty reports. The first two tabs are used to enter incident information and the third tab lists all the casualties that are connected to the selected multiple casualty incident.
Completing the Incident tabs creates a multiple casualty template to which individual casualties are assigned. The template is data that is common to all personnel involved in the incident. For example, if this is a joint operation, the “Service” drop-down would not be used.
Creating a template for the multiple casualty incident reduces the time involved creating each individual casualty report with the same common data. Errors are also reduced in the critical data fields such as date and time of incident, location and circumstances. These fields should be the same for all personnel involved.
The Contingency CAC may assign Codes to prevent duplicates and to maintain a consistent overall Contingency Operation count. CMAOC will manage the multiple casualties as a group, ensuring that the NOK of the deceased casualty is notified first, then the wounded casualty NOK. All notifications must be complete for 24 hours before release of information. Complete SUPP, PROG, or STACH reports as needed for each individual casualty. Casualties later determined to be part of a multiple casualty are easily added by selecting the “multiple casualty code” drop-down menu on the casualty screen and selecting the multiple casualty template previously created describing the incident. High visibility and joint force casualties must be coordinated carefully and quickly to ensure swift and complete NOK notification and news release.
NOTE: Inform the students that when they use a multiple casualty incident on a Hasty Report, only the data elements on the Hasty are used regardless of whether or not they entered the information on the multiple casualty incident. For example, vehicle information can be entered on the multiple casualty incident; however, the Hasty Report will not use this information. The Full Report will use all the multiple casualty incident information.
Use vehicle info only with FULL report
2016/01/20 20:13
Click on “SAVE”, then “CLOSE”

40. Multiple Casualty Incident
Assign a Casualty to a
Multiple Casualty Incident
Select to create a new HASTY or FULL report for each individual involved in this incident.
SHOW SLIDE 40: ASSIGN A CASUALTY TO A MULTIPLE CASUALTY INCIDENT
d. Assign a casualty to a multiple casualty incident by following the steps below.
(1) From the Main Menu press the Multiple Casualty Incident main menu option.
(2) Select the multiple casualty incident from the Multiple Casualty Incident Code field at the top of the Multiple Casualty Listing Form.
(3) Select the Individual Listing Tab
e. Press either the New Hasty push button or the New Full push button. The information from the multiple casualty incident you selected will populate the corresponding fields in the Casualty Information Form or the Hasty Report Form. Enter the casualty information.
f. Return to the Multiple Casualty Listing Form and the Individual Listing Tab will display the casualty under the incident. Repeat steps e through f for as many casualties as required.

41. Pre-populated Data Fields in Multiple Casualty Incidents
Multiple Casualty is added automatically
SHOW SLIDE 41: PRE-POPULATED DATA FIELDS IN MULTIPLE CASUALTY INCIDENTS
NOTE TO INSTRUCTOR: This a “build” slide. Select the return key when you see an asterisk (*).
g. The unit, Multiple Casualty Code, Incident City, and Incident Country auto-populates in the Multiple Casualty Incident Report. (*)
h. Once an individual casualty is assigned to a multiple casualty event, the Field Report Number automatically updates to the Multiple Casualty Event
Code. (*)

42. Check on Learning
Q: Which “button” on the DCIPS Forward 8.0 Main Menu screen allows the user to create and edit incident information that is applied to multiple casualty reports?
A: Multiple Casualty Incident.
Q: What is reflected in a Multiple Casualty Code?
A: The two character abbreviation for country or state of incident, fiscal year, and numeric sequence.
Q: What data fields auto-populate once an individual casualty is assigned to a Multiple Casualty event?
A: The unit, Multiple Casualty Code, Incident City, and Incident Country auto-populates in the Multiple Casualty Incident Report.
SHOW SLIDE 42: CHECK ON LEARNING
NOTE: Conduct a check on learning and summarize the Learning Activity with the students before proceeding to the next Learning Activity.
NOTE TO INSTRUCTOR: This a “build” slide. Select the return key when you see an asterisk (*).
Q: Which “button” on the DCIPS Forward 8.0 Main Menu screen allows the user to create and edit incident information that is applied to multiple casualty reports? (*)
A: Multiple Casualty Incident. (*)
Q: What is reflected in a Multiple Casualty Code? (*)
A: The two character abbreviation for country or state of incident, fiscal year, and numeric sequence. (*)
Q: What data fields auto-populate once an individual casualty is assigned to a Multiple Casualty event? (*)
A: The unit, Multiple Casualty Code, Incident City, and Incident Country auto-populates in the Multiple Casualty Incident Report. (*)
SUMMARY: We have just completed Learning Activity 6, Multiple Casualty Incidents. Next, we will conduct the Practical Exercise.

43. Practical Exercise SHOW SLIDE 43: PRACTICAL EXERCISE
NOTE TO INSTRUCTOR: Administer the Practical Exercise for this lesson plan. Upon completion, critique the Practical Exercise and answer any questions related to the Practical Exercise.

44. Casualty and Mortuary Affairs Branch (CMAB) Points of Contact
Case Management and Notification Operations Center (24 hours / 7 days) Toll Free number: (800) Travel & Transportation: (888) Fax: (502) Main Branch: DSN:
Opt 1. Case Management
Opt 2. Transition Team
Opt 3. Operations
Opt 4. Support
Opt 5. Line of Duty (LOD)
Opt 6. Personal Effects
Opt 7. Fatal Accidents
Mailing Address: Commander U. S. Army Human Resources Command ATTN: AHRC-PDC-C 1600 Spearhead Div Ave Fort Knox, KY 40122
SHOW SLIDE 44: CMAOC POINTS OF CONTACT
Transition Team Hours: Monday through Friday from 8 a.m. to 5 p.m. EST Phone: (800) or (502) (Option 2) Past Conflict Repatriations Branch (PCRB)
For more PCRB information visit:
Hours: Monday through Friday from 8 a.m. to 4:30 p.m. EST Toll-free number: Dover Port Mortuary - Army Liaison Team
Commercial: (302) / 2118 DSN: / 2118
Fax: (302) DSN:
Mailing Address: Dover Port Mortuary ATTN: Army Liaison Team Building 116 Purple Heart Drive Dover AFB, DE 19901

45. Summary The Defense Casualty Information Processing System (DCIPS)
Creating a Hasty Casualty Report
Creating a Full Casualty Report
ing Casualty Reports
Importing/Exporting Casualty Reports
Multiple Casualty Incidents
SHOW SLIDE 45: SUMMARY
NOTE TO INSTRUCTOR: Read back to the students the topics that were covered in this lesson.
a. During this block of instruction, we covered the following Learning Activities:
(1) The Defense Casualty Information Processing System (DCIPS)
(2) Creating a Hasty Casualty Report
(3) Creating a Full Casualty Report
(4) ing Casualty Reports
(5) Importing/Exporting Casualty Reports
(6) Multiple Casualty Incidents
NOTE TO INSTRUCTOR: Determine if the students have learned the material by soliciting questions and providing answers and explanations, and correct any misunderstandings.

46. Terminal Learning Objective
Action: Demonstrate the Defense Casualty Information Processing System-Casualty Forward (DCIPS-CF).
Conditions: In a classroom environment, given a laptop computer with DCIPS-CF loaded, internet access, AR 638-8, DA Pam 638-8, FM 1-0, DCIPS-CF Version 8.0 User’s Guide and an understanding of Operational Environment (OE) variables and actors.
Standard: The students will complete the end of course, hands-on Practical Exercise by employing critical thinking skills in the following learning activities:
The Defense Casualty Information Processing System (DCIPS)
Creating a Hasty Casualty Report
Creating a Full Casualty Report
ing Casualty Reports
Importing/Exporting Casualty Reports
Multiple Casualty Incidents
SHOW SLIDE 46: TERMINAL LEARNING OBJECTIVE
NOTE TO INSTRUCTOR: Review the achieved TLO with the students.
(End of Training)