1. PUTRACOURSEMATERIALS EDUCATIONAL INFORMATION SYSTEM
MANAGEMENT OF
EDUCATIONAL INFORMATION SYSTEM
EDU5815
Your Instructor:
Assoc. Prof. Dr. Habibah Ab Jalil
Ph.D. (Bristol) UK
Expertise – ICT in Education
Contact Info:
Faculty of Educational Studies, Universiti Putra Malaysia
Tel:
HP:

2. PUTRACOURSEMATERIALS EDUCATIONAL INFORMATION SYSTEM
MANAGEMENT OF
EDUCATIONAL INFORMATION SYSTEM
EDU5815
Course Description:
This course covers development of information technology and its relationship with the functions of educational management as well as the roles of information technology in educational organizations.
Learning Outcomes:
Students are able to:
Evaluate educational data and information needs
Organize educational data
Evaluate management of educational information system

3. PUTRACOURSEMATERIALS
ASSESSMENT:
20% - Midterm Test
10% - Participation/Activities
50% - Groupwork Assignment
30% - Final Exam
This course also available on
Putra Learning Management System (PutraBLAST).

4. Putting data at the center of School improvement
But, why?

6. Data Is a set of discrete and objective facts about event
On its own, data does not make much sense

7. Information
Data becomes meaningful chunks of information once we have organized and categorized the data, and corrected and condensed it
data becomes information by adding value through categorization, calculation, correction and condensation
Converting data into information requires knowledge (Drucker)

8. The need of information
Information that managers and knowledge workers need for their work
More important for their own work than for the enterprise

9. The need of information
No one can provide the information that knowledge workers need, except knowledge workers themselves
However… few of mangers have made much an effort to decide what they need, and even less, how to organize it

10. They have tended to rely on the producers of data – IT people and accountants – to provide this information for them
But the producers of data cannot possibly know what data the users need so that such data can become information

11. So,
Only individual knowledge workers can convert data into information and to decide how to organize their information so that it becomes their key to effective action

12. To produce information, start with these two questions:
“What information do I need myself? And from whom? And in what form? And in what time frame?”
“What information do I owe to the people with whom I work and on whom I spend? And in what form? And in what time frame?”

13. Data Versus Information
Data are raw facts about physical phenomena or business transactions
Information is data that has been converted into meaningful and useful context for end users
Examples:
School data is …
School information is…

14. Knowledge Versus Wisdom
Knowledge is a clear and certain perception of something; the act, fact, or state of understanding. Knowledge involves both knowing how, which is generally more tacit knowledge, and knowing about, which is more explicit knowledge (Webster, 1961;Grant, 1996).
Wisdom is the user’s ability to make the best and most proper use of knowledge in establishing the basis for decision making and for actually making the decision to achieve the desired goals. It involves exercising wise judgments between right or wrong and good or bad; considering all pertinent factors and their relationships; and being consistent with the universal laws (Mohamad Fauzan Noordin)
1st point - In organization management, which knowledge could be captured more easily by MIS? Examples?

15. Awash with data Education, like many other fields, is awash with data.
Districts and states or provinces generate huge amounts of data, and
many maintain data system that offer a wealth of potential data
about schools from test results to dropout statistics, attendance figures, streaming, teacher credentials, student demographics, and so on.

16. Data is a policy lever
Accountability and data are at the heart of contemporary reform efforts worldwide.
Accountability has become the watchword of education, with data holding a central place in the current wave of large-scale reform.
Policy makers are demanding that schools focus on achieving high standards for all students, and they are requiring evidence of progress from schools that is conceived of explicitly in a language of data (Fullan)

17. However …

18. However …
Educators’ skepticism about data – many school leaders find themselves caught in a “data dilemma”.
They mistrust data, they fear data, and many do not have the skills to use data wisely and effectively

19. Mistrust of data
Educators have great confidence in the tacit knowledge that they bring to their work (i.e., personal knowledge embedded in individual experience that involves intangible factors such as personal beliefs, perspectives, and value systems)

20. Fear of data and evaluation
Educators have used data in the form of test scores, marks, and grades as the justification for evaluative judgments about students.
Evaluation is pervasive in schools, but educators are the evaluators rather than the evaluated.

21. Fear of data and evaluation
Schools have operated on a performance orientation where success is defined in terms of recognition and high scores, and errors are unacceptable.
Mistakes are to be avoided, and admission of a mistake is regarded as a weakness.
Data, in this context are punitive or rewarding but not particularly helpful.

22. Lack of training
For many educators, data are synonymous with statistics.
Teachers and administrators need not, indeed should not, be expected to be experts in statistics, rather, they need targeted training that:

23. Lack of training (continue)
Places the emphasis on applications and real-world data rather than mathematical theory
Uses methods that allow practitioners to focus on discovery
Encourages a shift from calculation to interpretation
Make it easier to avoid the implication that statistical analysis is strictly a matter of finding the “one” right answer

24. Lack of training (continue)
Provides a dynamic process for experimenting and learning from actual data
Uses data to uncover patterns and to generate hypotheses
Endorses the need to use better graphical displays and verbal statements for communication

26. Needing to know

27. Needing to know
Data are not “out there”. They are, and should be, an important part of an ongoing process of analysis, insights, new learning, and changes in practice in all schools and districts.
Data provide tools for the investigation necessary to plan appropriate and improvement strategies.
Synthesizing and organizing data in different ways stimulates reflection and conjecture about the nature of the problem under consideration.

28. Thinking differently about data
Once the schools have the necessary data, educators will be in a position to diagnose areas of strength and areas in need of improvement.
They will then adjust structures and practices in ways that will impact positively
Thus, the capacity requirement is that educators (should) know how to use data in order to make the necessary consequent decisions
For ‘real’ change or ‘conceptual’ change?

29. A data literate leader:
Thinks about purpose(s)- different data for different purpose
Recognizes sound and unsound data-to ascertain the quality of the data
Is knowledgeable about statistical and measurement concepts
Recognizes other kinds of data
Makes interpretation paramount
Pays attention to reporting and to audience

30. Innovation produces Technology OR Technology produces Innovations?
What do you believe?

31. Wright Brothers
‘A pair of self-taught engineers working in a bicycle shop, they made the world a forever smaller place’ - BILL GATES
unlocking the secrets of control to conquer "the flying problem"

32. The basic problem is not technology but mentality - Drucker

33. Accountability
The conversation about what the information means and how it fits with everything else that we know and about how to use it to make positive change – Earl & LeMahieu (1997)

34. The role of data

35. Discussion in group
What is the role of Data

36. Discover Issues
Reveal issues and problem that may otherwise remain hidden.
Ascertain the needs of students, educators, parents, and other community members.
Ensure that no students fall through the cracks.
Identify grade-level and schoolwide strengths and weaknesses.

37. Diagnose Situations Understand the root causes problems.
Comprehend why some students are not performing well.
Determine eligibility for special programs.
Target specific areas for improvement.
Provide criteria for focusing on high priority goals.

38. Forecast Future Conditions
Predict the needs of future students, educators, parents, and community members.
Suggest possible local, regional, state, or national trends that will affect the school and the programs offered.
Surmise types of programs required.
Infer types of expertise needed.

39. Improve Policy and Practice
Reform teaching and learning.
Enhance instruction and assessment.
Guide curriculum development, revision, and alignment.
Build a culture of inquiry and continuous improvement.
Guide the allocation of resources.
Avoid quick fixes and one-size-fits-all solutions.

40. Evaluate Effectiveness
Understand and describe high-quality performance.
Provide feedback to students, teachers, and administrators about their performance.
Measure program effectiveness.
Identify practices that produce desired results.
Convince stakeholders of the need for change.
Highlight successes.

41. Promote Accountability
Monitor and document progress towards achieving goals.
Inform internal and external stakeholders of progress.
Confirm or discredit assumptions about students and school practices.
Develop meaningful responses to criticism.
Meet state and federal reporting requirements.
Ensure that all personnel are focused on student learning.

42. Lorna M. Earl & Steven Katz (2006)

43. Group Activity
Activity 1

44. Situasi: Ponteng sekolah meningkat dan prestasi pelajar tiada peningkatan.
Maklumat yang diperlukan untuk membantu dalam penyelesaian masalah ini adalah berpandukan kepada jawapan soalan-soalan berikut:
Apakah profil pelajar dan siapa guru yang terlibat?
Apakah mata pelajaran dan kelas yang terlibat?
Bilakah ia berlaku? Sejak bila?
Mengapakan ia berlaku?
Bagaimana masalah ini mempengaruhi keseluruhan sekolah?
Bagaimanakah masalah ini dapat dipulihkan? Siapa sepatutnya bertindak?
Berapa lamakah masa yang diperlukan untuk menyelesaikan masalah ini?

45. Bincangkan jawapan kepada setiap soalan yang dikemukakan.
Bincangkan bentuk maklumat yang diperlukan untuk menjawab soalan-soalan ini.
Bincangkan bagaimana data dapat dikumpul bagi tujuan mendapatkan maklumat yang diperlukan.