1. Bidder’s Conference Wednesday, January 24, 2018
C A L IF O R N IA C O MMU N IT Y C O L L E G E S
C H A NC EL LOR ’ S OF F I C E
Statewide Sector Navigators – 10 RFAs
Bidder’s
Conference
Wednesday, January 24, 2018
Workforce and Economic Development Division
California Community Colleges Chancellor’s Office 1

2. Bidder’s Conference Overview
Format of Bidder’s Workshop Webinar ●
Muting of Participants phones
Overview of RFA Instruction, Terms & Conditions
All questions should come through the chat box, or to: All responses will entered into an FAQ 2

3. Program: Statewide Sector Navigators – 10 RFAs
Advanced Manufacturing
Advanced Transportation & Logistics
Life Sciences/Biotech
Agriculture, Water & Environmental Technologies
Health
Global Trade
Information & Communications Technologies (ICT) & Digital Media
Business & Entrepreneurship
Energy, Construction & Utilities
Retail, Hospitality & Tourism ‘Learn and Earn’ 2

4. Statewide Sector Navigator RFA
Total Funds Available: Up to $372,000 per grant award
Funding Source: Economic and Workforce Development Program: Senate Bill 1402; Strong Workforce Program (Section 88820, Education Code)
Application Deadline: Applications must be received electronically (PDF format) at the Chancellor’s Office via to by 5:00 p.m. on Friday, March 16, 2018.
One (1) 12-month grant, renewable annually up to five years 4

5. Statewide Sector Navigator RFA Key Talent Scope
To provide ten Statewide Sector Navigator Key Talent for the purpose of advancing sector strategies. The RFA scope includes the following:
1.Build and implement new or improved guided pathways to a postsecondary industry valued credential, certificate or degree, considering stackability;
2. Expand or retool credit-bearing credential career education (CTE) programs to address labor market needs by sector and by region;
3. Provide career awareness for high school students, community colleges students and adults;
4. Grow high school/college dual enrollment credential programs; Page 6
5. Strengthen four-year college partnerships where labor market need warrants;
6. Focus on closing equity gaps by building strong partnerships in our urban and underserved areas;
7. Make it easier for adults to earn an industry-valued credential, certificate or degree;
8. Expand work-based learning programs for students;
9. Enhance the partnerships between business and education;
10. Replicate good practices/models and effective career education (CTE) across multiple colleges and multiple regions where labor market needs warrant; and
11. Braid resources and efforts towards the aspirational numerical goals outlined in the Vision for Success. 5

6. Statewide Sector Navigator RFA
Innovations to the Key Talent Strategy
After synthesizing all input, the following innovations will be introduced in the year RFA:
We will impose a “two EWD reauthorization cycle term limit” upon Statewide Sector Navigators (see rest of document for more details). All CEOs of colleges/districts hosting incumbent Sector Navigators have been consulted on the proposal to limit service as a statewide Sector Navigator to two five-year terms. The purpose of this term limit is to help ensure that the Sector Navigator possesses relevant industry contacts and experience, to facilitate alignment between community college programs and emerging trends and workforce needs, and to promote continuous innovation within community college programs.
The Sector Navigator will be uniquely tasked to liaison with CIOs within all regions that have prioritized the sector in order to keep them informed of labor market developments, make available best practices/models for replication, update them on DSN activities on their campus, and garner quality of service feedback.
In order to standardize personnel management practices pertinent to Key Talent -- such as onboarding of Supervisors of Record, onboarding of Key Talent, performance management of Key Talent, expense reimbursement management, mini grant management, funds processing, and so forth, the Chancellor’s Office will issue a RFA for a Sector Strategy Key Talent Administration & Fiscal Agent. 5

7. Funding and Performance Period
The Statewide Sector Navigator – RFA provides funding for the following items:
Contracting for one Sector Navigator (100% full time)
360 Degree Feedback Process using a vendor/tool prescribed by the CCCCO By measuring the effectiveness/quality of our service, we hope to better position the colleges to support their students. 
The performance period for is the time-period July 1, 2018, through June 30, All performance under this allocation shall be completed by June 30, 2019.
The application may be renewed annually for up to an additional four (4) more years contingent on successful completion of required outcomes and availability of funding. 
For awards where the Key Talent is new to the SN role, the award time-period can start on May 15, 2018 – June 30, 2018, at the discretion of the CCCCO in order to facilitate early onboarding. 12

8. Funding and Performance Period
The Chancellor’s Office will consider past performance of grantees prior to awarding additional funds to those reapplying for contracts and grants, and shall deny applications from grantees that exhibited unsatisfactory performance. Therefore, past performance of other state grants will be a consideration prior to final selection.
The Chancellor’s Office reserves the right to adjust awards based upon the availability of funds. The Chancellor’s Office reserves the right to fund applications at a lesser amount if it is determined that the application can be implemented with less funding or if state funding is not sufficient to fully fund. 12

9. Eligibility
Only California Community College districts are eligible to apply. One district designated as fiscal agent may apply on behalf of a consortia of colleges.
If an application does not gain the minimum score of 75 points to meet the performance and viability standards, it will not be funded. The RFA may be redistributed for competitive bid.
Two-term limit: Consistent with the term limits set forth on page 5, no individual may fill a Sector Navigator role after having held EWD statewide responsibility role for a sector (whether as a Statewide Initiative Director or Sector Navigator) over two EWD reauthorization cycles. Any application proposing such persons will be disqualified from Page 7 consideration. Any person who started in the fiscal year or earlier will be deemed to have served a full reauthorization cycle. 11

10. Application Format & Instructions1.
To avoid being disqualified, application format instructions must be
followed, all questions answered, and the RFA Specification and Appendix B forms (Excel workbook) & Appendix C Templates will be used as tools.
All required narratives must have a format set for 8.5”x 11” paper 2.
with margins of 1” Arial font and 12-point type.
A maximum of 10 narrative pages total will be allowed per 3.
application. In other words, the total number of narrative pages will be
counted as all inclusive.
The Chancellor’s Office may require the applicant to make adjustments in the budget, annual workplan, or other aspects of the application
prior to funding the grant. 4. 14

11. Application Components
CEO Cover Letter-Letter of Intent (Appendix C-Templates)
Contact Page (Appendix B - Excel workbook)
Application Abstract (Narrative)
Table of Contents
Need (Narrative)
Response To Need (Narrative)
Annual Work Plan (Appendix B - Excel workbook)
Application Budget Summary/Application Budget Detail Sheet
(Appendix B - Excel workbook)
Project Management Plan (Narrative)
Quality of Services (Narrative) 15

12. Application Scoring • Grant applications are scored based on a maximum
of 100
points as
indicated on the table to the right.
Maximum points • A
minimum
averaged
score of 75
Section 1
Need 5
must be obtained within the reading
process in order to be considered for funding.
Section 2
Response to Need 15
Section 3
Annual Workplan 25
Section 4
Application Budget Summary/ Application Budget Detail Sheet 10
Section 5
Project Management Plan 15
Section 6
Quality of Services 30
Total Points
100 16

13. Annual Workplan  Objectives Activities Performance Outcomes Timelines
Responsible Persons 17

14. Application Budget/Budget Detail/Match
Excel Workbook Forms: Follow the directions to “Do First”. This
action will populate the fields in the form headers and insure that the RFA number and the district information is correct.
The Budget Summary page will automatically populate with the appropriate
budget information AFTER you complete the Budget Detail Sheet. 
Budget Detail Sheets (complete first)
Budget Summary
Indirect Administrative Costs
Travel
Equipment Purchases
Coordination Meetings 18

15. Application Submission Procedures
Once Applications are received:
Each received application will be screened for completeness to insure all application
components have been included, formats followed, and signature requirements have been met. Failure to comply with application submission instructions shall result in rejection prior to scoring. 
Submission of PDF application must be submitted electronically to no later than 5:00 P.M. on Friday, March 16, 2018.
Applications must be in a single PDF (no separate s with pieces of applications will be accepted).
Applications ed to any address other than listed above will not be accepted.  
The subject line must read: Sector Navigator_name of the College/District 20

16. Application Submission Components
In the following order, please insure the application submitted includes these application components:
CEO Cover Letter-Letter of Intent (Appendix C-Templates)
Contact Page (Appendix B - Excel workbook)
Application Abstract (Narrative)
Table of Contents
Need (Narrative)
Response To Need (Narrative)
Annual Work Plan (Appendix B - Excel workbook)
Application Budget Summary/Application Budget Detail Sheet
(Appendix B - Excel workbook)
Project Management Plan (Narrative)
Quality of Services (Narrative) 21

17. Calendar of Key Dates Key Dates January 12, 2018 RFA Released
January 24, 2018 Bidder’s Conference
February 2, 2018 All Clarifying Questions Due
March 16, 2018 Deadline for Submitting Application
March 21, 2018 Notification of Intent to Award
April 6, 2018 Appeal Deadline
May 14-15, 2018 Board of Governors Approval (grants over $100,000)
July 1, 2018 Grant Commencement
June 30, 2019 Grant End Date 22

18. Calendar of Reporting Dates
September 30, st Quarter Year-to-Date Expenditure and Progress Report due
December 31, nd Quarter Year-to-Date Expenditure and Progress Report due
March 30, rd Quarter Year-to-Date Expenditure and Progress Report due
April 30, th Quarter Year-to-Date Expenditure and Progress Report due
July 31, 2019 Final Claim of Expenditures and Final Report due 23

19. Reporting Requirements•
Permissive Activities and General Costs
Reporting Requirements •
Year-to-Date Expenditure
Report
and
Progress •
Reference Materials
Terms and Conditions
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 24

20. Legal Terms and Conditions
Appendix A
Legal Terms and Conditions ●
Article I Program-Specific Legal Terms and
Conditions ►
Cost and Payments
Budget Changes
Application Amendment Requests
Reporting ●
Article II, Standard Legal Terms and Conditions 25

21. Appendix B Application Forms Application Budget Summary Example)
Excel Workbook
Do First
Contact Page 
Application
Budget
Summary
Detail Sheet
Detail Sheet (Format
Example)
Program Requirements for SWP Statewide Fiscal Agent 26

22. RFA Templates ● Application Checklist
CEO Cover Letter (Template) Out-of-State Travel Form 27

23. Appendix C Guidelines, Definitions and Allowable Expenditures
Permissive Activities
Determining Allowable Costs
Allowability of General Costs 28

24. Appendix D Strong Workforce Metrics
All metrics are disaggregated by race, gender, and age grouping, and are available in the LaunchBoard:
Number of course enrollments
Number of students who got a degree or certificate
Number of students who transferred
Employed in the second fiscal quarter after exit
Employed in the fourth fiscal quarter after exit
Job closely related to field of study
Median earnings in the second fiscal quarter after exit
Median change in earnings
Attained a living wage 29

25. Contact Information
Thanks for your participation
Please forward all Questions or Clarification to: 29