1. Conducting Job Analysis (Chapter 2 – Part 2)
MGT 3513 • Dr. Marler • Introduction to Human Resource Management
Conducting Job Analysis (Chapter 2 – Part 2)
“The most important thing in communication is hearing what isn't said.” Peter Drucker

2. Do YOU have any announcements?

3. Questions and Lecture on Chapter 2 Part 2

4. If HR were a house, job analysis would be…
Performance Appraisal
Recruitment
Compensation
Selection
Training & Development

5. Questions on Job Analysis
What is job analysis?
What is a job incumbent?
Who performs a job analysis?

6. Job Analysis Job Description
You are not measuring job performance, but gathering information about a job.

7. 4 Elements of a Job Description
Job title:__________________ (Identification information)
Job summary:___________________________
Job duties and responsibilities
_________________________________________
Job specifications and minimum qualifications
_____________________

8. Methods of Gathering Job Information for Job Analysis
Interview
Observation
Diary
Questionnaire - Checklist
Work Participation
O*Net

9. Interview Ask incumbents or manager to describe job
Benefits
____________________________
Drawbacks

10. Let’s practice what we’ve just learned
You will now perform a “mini” job analysis.
Your method of analysis will be observation.
You’ll watch a video clip.
During/after the video, you will write a job description.

11. Practice Job Description
Job title:__________________ (Identification information)
Job summary:______________________________ _________________________________________
Job duties and responsibilities
______________________________________________
Job specifications and minimum qualifications
_____________________

12. Dr. Marler’s Unsolicited Advice on the “JOB SEARCH”
Educate yourself before interviewing for a position.
Find a job description!!!
Be prepared to explain how YOUR skill set fits with the job description.

13. Observation Watch what people do and record it
Can be performed by manager or consultant
Benefits
____________________________
Drawbacks
Watch what people do and record it
Can be performed by manager or consultant
Benefits
See what job incumbents miss
Drawbacks
Not always possible to observe

14. Diary Job incumbents write what they are doing at certain times
Benefits
____________________________
Drawbacks

15. Questionnaire Checklist Benefits – ____________________________
Drawbacks – ____________________________

16. Example of task checklist
Is this task performed?
If performed, what percentage of time out of your day is generally spent on it?
Type/proof read letters & memos
Assign administrative tasks to office assistants
30%
Distribute mail

17. Work Participation Job analyst actually performs the job Benefits
____________________________
Drawbacks

18. O*Net http://online.onetcenter.org/
O*Net uses for HR practitioners
Writing and updating job descriptions
Developing criteria for recruitment and selection
Developing criteria for performance appraisals
Designing compensation systems

19. Guidelines for Conducting a Job Analysis
Determine application of job analysis
Aka…why are we doing this in the first place???
Select job(s) to be analyzed
Gather job information (verify accuracy)
Document the job analysis by writing a job description