1. The Regional Risk Reduction Initiative R3i Implementing a Regional CAP Based All Hazard All Risk Early and Public Warning System in the Caribbean Geneva, April 2010

2. Early and Public Warning System Initiatives in the Caribbean
The need for mechanisms to quickly alert and warn the public is not a new concept either in the Caribbean or elsewhere. In order to fully appreciate the work being done, one must be familiar with some of the players and some of the activities previously completed or currently in development/implementation.
Early and Public Warning System Initiatives in the Caribbean

3. Regional Agencies and Initiatives
Country Level – Vigilant System – France; - RDS, Sirens, SMS – BVI, Jamaica etc Regional Level – CIMH, CDEMA, UWI, UNDP Barbados (R3i) Broader Region – Hurricane Committee, NWS/NOAA, IOC UNESCO/ICG CARIB (Barbados Chair, Anguilla Vice Chair WG3 – Dissemination and information) Global – WMO, UNISDR, ITU

4. The R3i project is a unique Overseas Countries and Territories Project supported by the Overseas Countries and Territories Association (OCTA), initiated at the National Disaster Director Level, funded by the EU 2008 Global C Envelope as part of EDF 9 and being managed and implemented via the United National Development Programme (UNDP) Barbados. Proposal specifically cited CAP as the required communication standard for the warning system component of the project.
The Background

5. Project members are the UKOTs of Anguila, BVI, Cayman, TCI and Montserrat; Dutch Countries of Aruba, Curacao and Sint Maartin; and Dutch Territories of Bonair, Saba and St Eustatia

6. R3I A New Management Model
To Be Managed as Projects by Component;
Assign a Technical Management Team (TMT) for Each Component of the Project;
Membership in TMT based on OCT Expertise, Interest and Importance to OCT;
Technical Resources (TRs) Defined By Each TMT Applying Best Resources To Project Needs; and
Cross Pollination Between Components to Inform activities, Outputs and Outcomes

7. R3i Reporting Structure
UNDP
Project Board
Component Technical Management Team
Other R3I Members Technical Resources
Implementation

8. TMT1 – Hazard & Vulnerability Mapping & Modeling
TMT2- Early Warning Systems Pilot
TMT3 – Response, Relief and Recovery
TMT4 – Emergency Operations Capacity Building
TMT5 – Best Practices & Lessons Learned
R3i Project Components

9. Technical Management Team
The Structural Framework
COMPONENT 2 - Early Warning Systems
Technical Management Team
Dutch – Sint Maarten
UKOT – Montserrat
Expert Country - Anguilla
UNDP
Subject Matter Expert – Mr Art Botterell
1. Terms Of Reference for Assessment
2. Capability/Needs Assessment
3. Technical Specifications/SOW
4. Work Plan/Schedule
5. Component Budget
6. Implementation
7. Lessons Learned Shared via 4/5

10. Key BENEFITS
Accords with the UNDP Programme This is a “How To” for the UNDP Objectives Each Component Team Differs in composition A Defined TOR, SOW and WP facilitates distributed workflow Programme Recognises the strengths of the partners and members expertise The Model is Inclusive, Based on Best Practices, extendable and Targeted

11. Vision
For A Regional, CAP Standard Based, All Hazard, Early And Public Warning System.

12. 1867 PR Trench
Anguilla, like other small island states, is at risk from many hazards the greatest of which are hurricanes, Tsunami and Earthquakes which would incur the greatest loss of life and infrastructure.
The map above is a model with timings suggesting the likely impact times and severity of the Puerto Rico Trench Quake in 1867.
Anguilla sits at the tip of the Puerto Rico Trench and the end of the Anagada Passage.
Additional modeling will be performed to simulate the Great Lisbon Quake and alternate scenarios such a Kick Em' Jenny Volcano.

13. Report IGC CARIBE IV Nicaragua March 2010
Working Group IIII
The IGC is requested to consider, comment and eventually endorse the recommendations issued by the Working Group. (Martinique 2009)
7. Recognise the official WMO, EUMETNET, NWS & USGS support of the International Telecommunications Union (ITU) Common Alerting Protocol (CAP) standard.
8. Work to standardize national protocols and operating procedures to reduce response time.
9. Inform the development of response protocols based on the results of the CDERA Tsunami and Coastal Hazards Warning System Project.

14. Anguilla Phase 3 Anguilla implemented a CAP based NWS in 2007/8;
System Completely Nationally Funded;
Size of Anguilla and commitment of key stakeholders makes it a good location for piloting technologies;
Phase 3 is towards expanding the RDS network, integrating new technologies and building redundancy into the backbone system

15. Pilot CAP Components - AXA
Development of the R3i Multi-Lingual Public Registration Portal,
Integration (CAPability Expansion) to Variable Message signs;
Development of Tsunami Hot Button Activation;
VHF SkyKing Radio;
Evaluating social media clients and security issues; and
Developing and testing R3i mutual aid activation concept.

16. Baseline

17. Identify the Baseline First
Extensive Warning Survey performed integrating: OECS B-TOOL, Global Warning Survey, IOC/UNESCO GWS Update, ICG CARIB WG3, CDEMA TCHWS, WMO Met Survey and R3I Components

18. UN Global Survey An assessment of capacities, gaps and opportunities
toward building a comprehensive global
early warning system for all natural hazards – over 138 Questions 18

19. METEOROLOGICAL SERVICES for Civil Aviation Focused on technology and Protocols19

20. 2008 UNISDR Joint Early Warning Questionnaire - Infill of Survey Gaps

21. 2008 IOC UNESCO Carib EWS Warning Survey Focused on technical resources and capability for ongoing system sustainability 21

22. CDEMA TCHEWS Survey 22

23. Results

24. Identify Systems in Place
Monitoring / Detection
Seismic Stations
Tsunami Buoys
Tide Gauges
Flow Gauges
Rain Gauges
Radar
Barometer
Wind Gauges
Slope Stability
Air Monitoring etc.
Alert / Warning
EMWIN/GTS
Sirens
RDS
SMS
Bells
Flags
Telephone Ringdown
Radio/Cable interrupt
Public address
AM/FM Radio etc

25. Identify Networks in Place Recently Mostly Tsunami Focused But Not All

26. Push button Details 1

28. Anguilla National Warning System
Design and implementation plan developed in 2006;
Alerting Protocols drafted collectively 2007;
Piloting of RDS FM Radio Broadcast 2007;
Installation of the CAP Backbone, RDS, Radio Interrupt and GOA PopUp 2008;
Design for Public Registration 2008…..$$$

29. Requirements of ANWS Systems
Requires Policy and Protocols for Use
Requestors
Authorisers
Activators
Thresholds of risk and associated alert levels
Requires consideration for at risk and multi languages
Requires Multi-Point and Multi-Media
Requires Weekly and Monthly Testing
Requires Buy-In from all sectors and the public
Needs to be integrated in day to day life

30. Warning Protocols
It is imperative to have well de3fined and agreed protocols for alerting and warning to build policy and procedures from.
Ours were developed via an inclusive working group including the public, safety, information technology and other stakeholders.
They define the Levels of the Event based on Threat including: Urgency, Certainly and Severity.
They identify the action of the various warning components (activate automatically with predefined message, do not activate or activate and await input).
They define who is responsible to activate and who is to be notified via the system for each type of event.
Level 3, our highest alert and warning level is only used for Tsunami, Missing At Risk, Hazardous Materials Life Threat and for experiencing/measuring tropical force or hurricane force winds.

31. POLICY FOR USE OF THE NATIONAL WARNING SYSTEM (NWS)
POLICY. The purpose of this policy is to establish authority for system administration, control, access, maintenance and use of Disaster Alert, Notification and Warning Systems, hereafter referred to as ANWS.
The ANWS should be used to alert households and businesses of imminent or active threats to people and property in their area. In order to earn and preserve the public’s trust, confidence and support, the ANWS will only be intrusively used in emergency incidents that may affect public safety. Only those with proper training and authority to use the system will activate the ANWS.
DEFINITIONS.
A. ACTIVATOR. Pre-Approved personnel, per this document trained to activate the NWS. Activation will be on behalf of an approved REQUESTOR.
B. Active Incident. An active incident is one currently impacting the lives, the property or the safety of the public.
C. At Risk. Any person(s) or area of a community whose safety could be directly endangered by an emergency situation or incident.
D. AUTHORIZER. Pre-Approved personnel, per this document, identified to give permission for an ACTIVATOR to activate the NWS on behalf of a REQUESTOR. For a list of AUTHORIZERS refer to Procedure 1 Section C or Procedure 2 Section
A sample of the Policy document which includes item such as:
The system will not be used for invasive alerts between the hours of 10pm and 7am unless a Level 3, risk to life, exists.
And
The Government of Anguilla will use its best due diligence to utilise the National Warning System appropriately however technology issues and human error do exist. The government of Anguilla will be held harmless in the case of accidental activation of the National Warning System outside of malicious activity by government staff.

32. Technologies
Sirens – BVI, Sint Maarten, Montserrat SMS – BVI (most others do not use due to delays) RDS – Anguilla, BVI, Montserrat Radio Interrupt – BVI, Anguilla, Sint Marrten (agreement not technology)

33. Pilot Scoping

34. Agree Elements of a Warning System
Hazard Assessment / Risk Identification
Monitoring and Detection Technology – Early side of warning
Dissemination Technology – Public/1st Responder
Standard Operating Procedures, Policy, Protocols
Legislative Framework
Public Awareness and Education
Testing/Drills
Ongoing Maintenance for all of the above
Committed ongoing budget

35. Localized Requirements
Thresholds of risk and associated alert levels
Requires consideration for at risk and multilingual
Requires Multi-Point and Multi-Media
Requires Weekly and Monthly Testing
Requires Buy-In from all sectors and the public
Needs to be integrated in day to day life

36. Identify Target Pilots
Assumptions
Political Buy In Existing
Model Legislative Framework – Feasibility of adoption during project
Hazard Assessment – primary hazards identified to address
Monitoring and Detection - Elements and Sources Available/Planned
Technology Implementation – Basis for Warning in place
Public Awareness and Education – Adapt Existing Protocols
Maintenance – Capacity Building and Funding Verification

37. Identify Pilot/Feasibility Sites
Projects/Pilots
Anguilla
BVI Aruba
Montserrat
Sint Maarten
Feasibility Study
ABC Islands
Cayman Islands
Saba
St Eustatia
Turk & Cacaos + those above = 11 Countries

38. Select Hazards to Address
Identify the target Primary hazard
Identify the additional hazards the System will address
Identify the Issues and Assumptions for these hazards
Identify Issues and Assumptions with warning for these hazards

39. Agree Pilot Location Hazard
Anguilla
Montserrat
St Maarten
BVI
Hazard focus
Hazardous Material
Volcano
Floods
Tsunami / EQ
Public Warning system in place
IT equipment
Legislation
Policy (draft)
Protocols
NWAC
Radio broadcast F/AM
Radio Interrupt
Mounted vehicle PA
RDS Receivers (CAP)
Computer Popup (not public) (CAP)
SMS (CAP)
Rosters (CAP)
Policy
SOP
Checklists
Live drills
Sirens (not CAP)
EAS radio interrupt with RDS messaging system
DMCA audio and video studio with interrupt of local media (needs more discussion with IT)
VHF (to complete under TMT3 and TRAC)
Related Flood hazard maps
Sirens (Not CAP)
3 automatic rain gauges (not installed)
Legislation and Policy (linded)
Radio AM and FM broadcast
TV interrupt
Cable interrupt
Mounted vehicle
Sirens ?
RDS
Institutional Gaps
SOP for Hazmat
National Warning system training
Education materials
Public outreach
Training to maintain sirens
Maintenance policy or legislation
SOP for new CAP system
Drills, testing documents
NWAC (not needed ?)
SOP and Checklists
Technology required
1 CAP server and BamBox (for public)
1 Back Up CAP Converter “radio interrupt”
1 Backup FM radio RDS signal encoder
50 back-up receivers
1 Backup CAP server
Hot Button
1 additional siren (CAP enabled)
Cap base controller to interface with sirens controller
New siren controller and upgrading of 8 existing units
CAP integration of existing RDS including text to speech converter
1 public CAP server with (pop-up) and notifications
(require further discussion with IT)
Cellular SMS and Text
(Pop-up)
RDS ?
SMS ?
Radio interrupt ?
RDS?
Hot Button ?
1 CAP Converter or alternate “radio interrupt”
CAP Integration of existing RDS

40. Aruba and Anguilla Anguilla ARUBA Tsunami/Storm Surge
Legislation
Policy (draft)
Protocols
NWS
Radio broadcast FM
Radio Interrupt (CAP)
Mounted vehicle PA
RDS Receivers (CAP)
Computer Popup (not public) (CAP)
SMS (CAP)
Rosters (CAP)
Hot Button (CAP)
SOP for Tsunami/Surge
National Warning system training
Education materials (multi-lingual)
Public outreach/drills
1 CAP server and Popup (for public)
1 Back Up CAP Converter “radio interrupt”
1 Backup FM radio RDS signal encoder
50 critical infrastructure RDS receivers
1 Backup CAP server
Hot Button (Done)
CAPability for
VMS/CMS Signs (CAP)
Rain Gauges(CAP)
Wind, Temp etc Gauges (CAP)
ARUBA
Hazardous Materials
None
TBD by outcomes of other pilots
Aruba is a CLEAN Slate

41. Identify Needs of Pilot and Hazard
Anguilla
Tsunami/Surge
Complete Public side of AWS
Integrate multi-language profiles via CAP
Sint Maarten
Flooding
CAP Network, RDS, Rosters
Integrate Water Level alerts via CAP
Aruba
Hazardous materials
CAP Network, Roster
Integrate ATWC/USGS alerts/activation via CAP
Montserrat
Eruption
Replicate Radio System, CAP Network, Popups, RDS
Integrate eruption alter via CAP

42. Initiate Sint Maarten Pilot Existing

43. Changes Abound
New Government Structure, Opportunities of greater ownership and responsibility
Sint Maarten 18th October 2010

44. Sint Maarten Pilot Proposed

45. Template SOPs & Checklists
SOP A: For any potential Flash flooding whether it is considered local or national:
SOP B: For any potential Mass flooding….

46. Develop Guiding Policy
Will not activate in an intrusive manner between xxpm and xx am unless life safety threat/ level 3 threat/flashflood/tsunami etc;
Will/will not remove individuals from the SMS Notification System, to be provided by xxx;
Will require approval for activation for non Level 3 incidents via approved SOPs;
etc

47. Next Steps for SM Pilot Develop Public Education and Outreach
Develop/ Refine Activation Protocols and Policy
Develop Drill and Testing Documents, Schedules and Protocols
Implement technologies
Perform testing and acceptance
Develop Maintenance Manuals
Capacity Build Technicians and Activators
Public Pilot of Activation
National Testing
Cross Regional Testing (via Caribe WAVE2011?

48. Anguilla Pilot Location
Kick-off for Airphotos and Phase 3 Warning System held January 26-29th 2011 Pre R3i Meeting coordination meeting held with France, Dutch and IOC UNESCO IGC CARIB Dutch, UK, France meetging a direct output from the WMO Regional Warning Meetign held at the CDM Conference in Jamaica December 2010 EOI complete for TMT2, RFP in review by TMT2

49. Aruba Pilot Location
Kickoff for activities in Aruba Scheduled for first week of May 2011; Chance to get the political buy in required and introduce the R3i to the new political structures; Support is being provided via samples of Petrol Chemical plant reporting and warning requirements; Agenda will discuss tsunami modeling progress as well as status of other R3i project components as they all intermingle.

50. Next Steps for TMT 2 Announce RFP for National Level Systems ;
Support developing template policy, plans and protocols for Flooding and HazMat;
Evaluate CaribWave outcome reports to inform notification protocol design;
Kickoff Meeting Aruba pilot Location;
Draft Regional R3I System of Systems Diagram;
Continue Work with ICG and WMO on identifying synergies with other regional initiatives/systems; and
Support the work of other TMT 2 Partners as requested.

51. Where are We going from Here?
WMO – The Global Met/ DRR View
CIMH the Regional Early Warning and Met/Hydro View
R3i the Sub Regional and National All Hazard View
Populations At
Risk
IOC UNESCOICG CARIB
Regional Nat Hazards View