1. Roles and Responsibilities in the Lampados Process
Bro. Aubrey “Nick” Pittman, Esq.

2. Chronology of Processes
1925 Lampados Club
Dorothy Hall, Tuskegee Univ.
1985 Selection & Education
1990 Intake
1998 MSP
2008Lampados Program
Approved Grand Conclave Birmingham, AL

3. Defining Roles & Responsibilities
10 Reasons Why WE need Order, Structure and Organization
To Clarify Objectives (Establish the Plan)
To Define the Roles We Play
To Establish a Decision-Making Process
To Divide Authority Among The Players
To Avoid Conflict of Roles or Duties
To Allocate Responsibility for Different Functions
To Allow Coordination of Responsibilities
To Establish Predictability
To Define Who to Hold Responsible
To Increase Effectiveness and the Likelihood of Success

4. Who Plays a Role in the Lampados Process?
Every Brother has a role
Grand Conclave
Supreme Council
Grand Basileus DR
DR Designee
Chapter Basilei
Vice-Basilei
Other officers
Members
All have one major purpose
Continued viability of the fraternity
Adherence to cardinal principles
Ensure that all who enter agree to abide by what we hold dear

5. Change in Guard from MSP to Lampados Process
Role of the Chapter - MSP
Chapter votes to hold Membership Selection Process
Sponsors recommend prospective candidates
Chapter votes to approve prospective candidate names
Approval of prospective candidates must be by a majority of financial members present
Names of prospective candidates are forwarded to the Basileus in the form of a letter
Role of the Chapter – Lampados Process
Holds Membership Process
Brothers recommend prospective candidates
GRADUATE CHAPTERS – Sponsors recommend applicants who they have known for at least one year
Request approval from DR to conduct process
Arrange Meet & Greet/Open Houses
Grad VB (or equivalent) to secure names of interested attendees

6. Change in Guard from MSP to Lampados Process (cont)
Role of the Chapter – MSP
Request approval from District Representative to conduct Membership Selection Process
Submit list of only the approved names to District Representative
Prospective candidates are introduced to the chapter
Mentors are assigned by the Chapter Basileus
In conjunction with the Membership Selection Chairman and Membership Selection Committee, shall conduct post-initiation workshops at the first two regular chapter meetings after initiation. The workshops provide basic ritualistic information for new brothers and serve as a review for the older brothers.
Role of the Chapter – Lampados Process
Grad VB (or equivalent) sends letters of invitation, coordinates interviews, and distributes applications
Grad VB and Basileus to coordinate History test for Lampados admission
Chapter Basileus and KRS coordinates processing of applications
Grad VB (or equivalent) and Chapter coordinates Lampados Program
Basileus distributes pins, cards, and history books at initiation
Basileus ensures that newly initiated Brothers are placed on committees
Basileus assists with post-initiation ceremony
Grad Chapter provides guidance to UG Chapters throughout Process

7. Change in Guard from MSP to Lampados Process (cont.)
Role of the District Representative - MSP
DR responds to Chapter’s request to hold Membership Selection Process
Submits approved names to Membership Selection Chairman
Generally, oversees the success of the processes
Role of the District Representative - Lampados:
Supervise the chapters within his jurisdiction
Shall insure that the Lampados Process is followed to the spirit and intent of the guidelines of the Fraternity
Shall select a DR Designee to oversee the Lampados process at a particular Chapter
Shall review, and then Approve or Reject, Chapter’s Request for Membership Process
Shall make arrangements for District and/or Area Representation, in addition to the Designee to attend the Omega Meet and Greet at Undergraduate Chapters within their District

8. Change in Guard from MSP to Lampados Process (cont.)
Role of the District Representative - MSP
Role of the District Representative – Lampados (cont.):
Shall make arrangements for District and/or Area Representation or Designee to attend the Informational Session at Undergraduate Chapters within their District
Shall review completed 9A applications and fees from prospective candidates and forward approved applications to IHQ within five business days
Upon notice of a candidate being rejected during the IHQ screening process, the District Representative will forward the District and Chapter initiation fees for that individual, forward directly to the individual
Upon being made aware of violations, if any, to the Pledge Process by an individual or the entire Pledge Club, he is to take the appropriate action

9. Change in Guard from MSP to Lampados Process (cont.)
Role of the District Representative - MSP
Role of the District Representative – Lampados (cont):
Upon notification of the removal of an individual from the Lampados Club, the District Representative shall forward the District and Chapter initiation fees for that individual directly to the individual and notify IHQ to have the International Dues refund process to begin
Shall make arrangements for District and/or Area Representation, in addition to the Designee to attend and preside over the Omega Initiation Ceremony
Shall forward the balance of the Chapter dues for initiated members to the Chapter Basileus immediately following the initiation
Shall make arrangements for District and/or Area Representation, in addition to the Designee to attend and conduct the Post initiation Seminar within 30 days of the initiation

10. Change in Guard from MSP to Lampados Process (cont.)
Role of the Membership Selection Chairman
Membership Selection Committee establishes a partnership with the administration of the college or university
Receive list of the approved names from the District Representative
Screens applicants
Submit letter of invitation to each approved prospective candidate and
should include the date, time, and place of the Information Session as well as
the total cost of initiation and transcript requirements
Sends letter of rejection and letter of tanks to non-selected applicants
Conducts Information Session
Distributes pins, certificates, cards, and history books at the conclusion of post-initiation meetings
Role of the District Representative’s Designee:
Shall oversee the Lampados process at a particular Chapter. It is recommended that the Designee NOT be a member of the Chapter he is overseeing.
Shall supervise the Omega Meet and Greet, Informational Session, Interviews, Lampados Initiation, Omega Initiation, and Post-Initiation Seminar.
Shall maintain weekly contact with the Chapter Basileus and Vice-Basileus to discuss the program’s process
Reports regularly to the District Representative on the Chapter’s Programs Process.
Has the authority to suspend an individual or the Lampados Club, for up to 48 hours, if necessary.

11. Change in Guard from MSP to Lampados Process (cont.)
Role of the Chapter Advisor - MSP
Work with chapters to ensure adherence to MSP process
Works with DR and MSP Chairman
Role of the Chapter Advisor - Lampados:
Establish and maintain working relationship with school administration
Shall help ensure that the Lampados Process is followed to the spirit and intent of the guidelines of the Fraternity
Actively participate in Lampados meetings and advise Dean of Pledgees as needed
Oversees the academics of the undergraduate pledges. Assists in preparing weekly academic reports.
Assists in coordinating Post-Initiation Seminar
Upon being made aware of violations, if any, to the Pledge Process by an individual or the entire Pledge Club, he is to take the appropriate action

12. Change in Guard from MSP to Lampados Process (cont.)
Role of the Undergraduate Liaison Officer - MSP
Role of the Undergraduate Liaison Officer - Lampados: Process
Receives list of approved undergraduate candidates from IHQ
Communicates to universities that Membership Process is about to begin. Copies Chapter, DR, Chapter Advisor, etc. on the correspondence
At the close of the process, obtains a copy of neophytes’ transcripts for comparison to initial transcript
Submits a report to Fraternity leadership comparing GPA prior to pledging and after pledging on each candidate.

13. LAMPADOS PROGRAM TIMELINE
WEEK
PROCESS
DESCRIPTION
-14
I. MEMBERSHIP PROCESS
Chapter Discusses Holding a Membership Process,
PREPARATIONS
Votes to Have Process and receives approval from DR ↑
12-14 WEEKS PRIOR II
OMEGA MEET & GREET AND
DR appoints his Designee to Oversee the process. ↓
OPEN HOUSE
Chapter conducts Omega Meet and Greet
III. INFORMATION SESSION
Chapter holds Information Session and Distributes 9A Applications. Candidates submit applications and fees
IV. SELECTION OF CANDIDATES/INTERVIEWS
Chapter conducts Interviews and votes on Candidates. Only qualifying Candidates with completed packages and fees are interviewed
V. PROCESSING APPLICATIONS
Chapter sends Applications and all fees of selected ↕
Candidates to the DR. DR reviews and approves or rejects. National Fees sent to IHQ, who reviews and approves. Undergrad Dev. Officer receives Info on Undergrads. Lampados materials received from IHQ.

14. LAMPADOS PROGRAM TIMELINE
WEEK
PROCESS
DESCRIPTION
___
Program Start
CHAPTER
LAMPADOS
INTRODUCTION
Approved Candidates meet in appropriate attire and take history test. Those scoring 80% or higher are inducted into Lampados Club ↓
VII. LAMPADOS CLUB
PROGRAM
Week 1 – Week 4
Lampados Club Ends
VIII. INITIATION
FRATERNITY INITIATION
Next Chapter
IX.
POST INITIATION
ORIENTATION
Chapter Integration
Meeting
+2 -4 Weeks
Post Initiation Seminar
End of
X. ACADEMIC FOLLOW-UP
Undergrads Only: Neophyte Transcripts are to be submitted to IHQ for evaluation
Semester

15. Allocation of Responsibility
School Interaction
DR, DR’s Designee, and Chapter officers must maintain a working relationship with:
Chapter advisor
Director of Greek Activities
Admissions and Transcript office
Other deans
NPHC and IFC chapters

16. Allocation of Responsibility (cont)
Pre-Interview and Interview Periods
Chapter Vice- Basileus arranges a time for interviews
Interviews are to be conducted in a professional manner, with the prospective candidates. This process is to be supervised by the Designee. All Brothers who attend the Interviews must be financial, MSP Certified, and have a 9A-21 Indemnification Form on file at IHQ
Chapter Advisor is to attend and the Local Chapter Basileus will arrange for appropriate Grad Chapter members to attend – MANDATORY
Chapter Members at the interview shall select prospective candidates for the next stage in the process during the interview session. Approval of prospective candidates must be by two-thirds (N) of Financial & Certified Brothers present at the interviews by secret ballot
Approved candidates are given an Omega History Packet for study. A test will be given prior to the induction into the Lampados Club with 80% passing grade. (Chapter Vice Basileus under the direction of the Chapter Basileus)
The approved candidate 9A’s, fees (in 3 checks for National, District, and Chapter initiation fees), other appropriate forms, and a copy of the Chapter Information Sheet (Form 1-3) are forwarded to the District Representative for approval. (Chapter Basileus)
The Vice Basileus will send the Parent Notification Form to the Parents, by mail with return receipt notification, of all undergraduate applicants under the age of 25 years old. The Chapter Advisor is to oversee and ensure the completion of this process.
All candidates who are not chosen are to be sent a Letter of Rejection (Form 1-D) and the total fees are to be reimbursed. (Chapter Basileus)

17. Allocation of Responsibility (cont)
Chapter Lampados Introduction 
Chapter Activity is the responsibility of the Chapter Basileus, but is to be governed by the District Representative or his Designee, and for Undergraduate applicants; Undergrad Advisor will provide guidance and mentor the Chapter Leadership through this process)
Approved candidates are to assemble at the appropriate time and place, and in appropriate attire (dark suit, white shirt and tie), and take an Omega Information Test on the material previously handed out, with an 80% passing grade required. (Chapter Vice Basileus under the direction of the Chapter Basileus) 
Candidates who passed the Omega Information Test are to be inducted into the Lampados Club at the Lampados Induction Ceremony. 
Formal Lampados Induction Ceremony requires all Members to be Financial, MSP Certified, have a 9A-21 Indemnification Form on file at IHQ, and in Coat and Tie.

18. Allocation of Responsibility (cont)
Lampados Club Program 
Chapter Activity is the responsibility of the Chapter Basileus, but is to be governed by the Designee. However, the direct supervision is under the direction of the Chapter Vice-Basileus. For Undergraduate applicants, Undergrad Advisor will provide guidance and mentor the Chapter Leadership through this process) along with DR or designee 
The Lampados (Lamps, Pledgees) are under the direct direction of the Chapter Vice-Basileus (VB). 
The Program Length will be four (4) weeks. 
Weekly assessments are to be done with the Vice Basileus, Basileus and the Designee 
Must ensure that Lampados Program requirements are met (e.g. dress code, study hours, curfews, social action projects, etc.)
After induction into the Lampados club, the Vice Basileus is to review Lampados information (e.g. meaning of pledgeship, lamp grip, fraternal fundamentals, challenges, rules and regulations, lamp commitments, etc.) with the Lamps: (Chapter Vice Basileus under the direction of the Chapter Basileus

19. Allocation of Responsibility (cont)
FRATERNITY INITIATION
Chapter Activity is the responsibility of the Chapter Basileus, but is to be governed by the District Representative, or his Designee. For Undergraduate applicants, Undergrad Advisor will provide guidance and mentor the Chapter Leadership through this process)
Initiation to be done by the standard Ritualistic Ceremony by the District Representative (or his designee). (District Representative/Designee)
The Chapter Basileus shall distribute pins, certificates, cards, and history books to neophytes at the end of the ceremony. (Chapter Basileus)
Chapter should have a social event /party after the ceremony. (Chapter Basileus)
The District Representative will deliver the Chapter initiation fees to the Chapter at the event. (District Representative)

20. Allocation of Responsibility (cont)
POST INITIATION ORIENTATION PHASE
Chapter Activity is the responsibility of the Chapter Basileus, but is to be governed by the District Representative, or his Designee. For Undergraduate applicants, Undergrad Advisor will provide guidance and mentor the Chapter Leadership through this process)
During the first Chapter meeting after initiation, the new initiates should be immediately placed on committees and given functions within the Chapter. (Chapter Basileus)
The chapter, in conjunction with the District Representative / Designee, shall conduct the Post Initiation Seminar, designed by the Membership Committee, within the first 30 days after initiation. The workshops shall provide basic ritualistic information for new brothers and serve as a review for the older brothers. (District Representative and Designee in conjunction with the Chapter Basileus)

21. Allocation of Responsibility (cont)
ACADEMIC FOLLOW-UP (UNDERGRADUATE NEOPHYTES ONLY)
The Undergraduate Liaison Officer at Omega IHQ is to request Transcripts (official/sealed) for each newly initiated undergraduate Brother at the end of the semester of their initiation. (IHQ Undergrad Development Officer)
The Undergraduate Liaison Officer will make a comparison to the starting academic average and the post Lampados Club academic average to evaluate the effect, if any, of the pledge process. This report is to be made available after each semester to the Supreme Council and Membership Committee. (IHQ Undergrad Development Officer)
This may be used in the future to be a determining factor in the approval of the membership process by the chapters, if any, that may have negative academic performance during the membership process.

22. WHAT DOES SUCCESS LOOK LIKE?
Are 100 percent of the prospects chosen men of good mental capacity, good moral character, and do they have a desire to serve humanity?
Ask yourself these three questions:
Is this candidate someone I would take home to my family as a brother?
Is this candidate someone I would like to have a life-time bond with?
Is this candidate someone I could introduce to my baby sister or daughter and accept as my son-in-law or brother-in-law?
Did the Process Establish a Stronger Brotherhood and More Camaraderie? 
Do the New Members have a Full Understanding and Appreciation of the History of the Fraternity and The Fraternity’s Role in Society? 
Did the Process Increase scholarship of those involved? 
Will the Process Ensure the Financial and Active Participation and overall Retention of Members?

23. Why this will succeed
You believe strongly in the good work being done by our fraternity and your Chapter.
You recognize that we face challenges, but that the fraternity as a whole is taking them on and being successful.
You know your role in ensuring that our Fraternity attracts the right caliber of men.
You now have the tools to succeed.
You will succeed and ultimately Omega Psi Phi succeeds.
LET’S GET BUSY! Questions?