1. Introduction to E-mail
Justin R. Scott
CIS
Introduction to

2. E-Mail - Electronic Mail
Delivers messages anywhere in the world
Requires a server and software
Accesses account via a username and password
Allows you to Send, Compose, Reply, and Forward
Point 1: is conceptually the same as writing a letter except that messages are delivered almost instantly anywhere in the world
Point 2: requires an account on a mail server and supporting software on your PC
Point 3: A username and password will allow you to access your account
Point 4: All programs allow you to Send, Compose, Reply, and Forward mail

3. The Mail Folders Inbox Sent items Deleted items Custom folders
Inbox – new messages as well as messages that have been read
Outbox – messages not yet sent
Sent items – messages that have been sent (moved here from outbox)
Deleted items – messages deleted from any folder
Custom folders – additional folders created by the user

4. An E-mail Address Consists of user name and host computer
justinrscott.weebly.com
Requires sign
Can omit host computer when logged onto the same network
Point 1: Every address is unique and consists of two parts, a user name and a host computer; e.g.,
Point 2: sign is required
Point 3: The host computer can be omitted if you are logged onto the same network or host computer

5. Obtaining an E-mail Account
You need an server
You can obtain an account in school
You can pay for an account through an ISP
You can get free accounts:
Point 1: An server works as a post office and enables you to send and receive .
Point 2: Schools provide accounts to students to facilitate contact.
Point 3: Service providers like AOL and CompuServe provide services along with internet access.
Point 4.

6. Privacy and Terms of Agreement
is less private than US mail
If you need privacy, send a letter
Every mail server has terms that you must agree to:
No copyright infringements
No harassing or stalking
No junk mail or spamming
No intentional sending of viruses

7. Additional E-mail Capabilities
Address Book
Contains addresses of your frequent contacts
Enables you to enter an alias; e.g., “Sunshine”
Distribution List
A set of addresses stored under a single name
Ideal for your professor to the class

8. E-mail Protocols POP Client – Post Office Protocol Client
Lets you work without being connected to mail server
Upload to send mail - Download to read mail
Allows almost any program to access from server
IMAP – Internet Message Access Protocol
Permits a "client" program to access remote message stores as if they were local
Enables user to access messages from more than one computer

9. Be Aware of Computer Viruses
A computer virus is an actively infectious program
Viruses are transmitted from:
An infected disk
An attachment in an message
A file that was downloaded from the Internet.
Point 1: A computer virus is an actively infectious program that attaches itself to various files and has the ability to alter the way your computer works.
Point 2: Viruses are transmitted from an infected floppy disk, from an attachment in an message, or via a file that was downloaded from the Internet.

10. Protect Yourself
An antivirus program can automatically detect a virus should it threaten your system
Norton Antivirus at
McAfee Antivirus at
The effect of either program depends on continual updating as new viruses are discovered daily
s are a very good way to communicate. They are less expensive than phone calls, and they are instantaneous. But you must be careful to not get in the trap of viruses, spam, etc. Prepare yourself accordingly to avoid those things.