1. Illinois State Sport Club Allocation Presentation
Sample for FY19
Daryl Shreve, President
Daryl Shreve, Vice President
Daryl Shreve, Treasurer

2. Pertinent club facts Number of Members: 16
Number of Competitive Club Members: 12
National Governing Body (NGB): The DSCAL (Daryl Super Cool Awesome League)
Play in the Central Division of the DSCAL
National Governing Body Contact: Darryl Strawberry &

3. Pertinent club facts
League Format: Regular Season is 3 Round Robin Pods, 6 total games
Regular season begins November 15th-February 15th
Get game schedules mid-September, but typically same schools host
Postseason Format:
Top team in the division qualifies for the Regional Tournament. This year regionals are March 4-5 in Omaha, Nebraska.
Winner of the Regional Tournament advances to Nationals. This year nationals are March in Phoenix, Arizona.
Other Club Goals: Would like to attend tournament at Ohio State in FY19 to prepare the club for postseason play

4. FY18 Expenses

5. Showing our work Tournament Fees - $1,200 total
Purdue Tournament November 19th - $400
Iowa Tournament January $400
Wisconsin Tournament February 4th - $400
$400 + $400 + $400 = $1,200
Uniforms - $1,040 total
$65/uniform
(16 x $65) = $1,040
NGB Dues - $700 total, just a flat fee

6. Showing our work x2 Fleet Vehicle Rental - $519.94 total
Trip to Purdue one 12 passenger van (1 van x 1 day x $13) + (1 van x 113 miles x 2 ways x $0.51) = $128.26
Trip to Iowa two 12 passenger vans (2 vans x 2 days x $13) + (2 vans x 192 miles x 2 ways x $0.51) = $391.68
$ $ = $519.94
Enterprise Vehicle Rental - $ total
Trip to Wisconsin two mini-van rentals (2 vans x 1 day x $117.96) = $235.92
Gas to Wisconsin - $89.32 total
($22.33 one way x 2 ways x 2 mini vans) = $89.32

7. Showing our work fin Individual NGB Memberships - $400 total
Membership is $25/person
(16 x $25) = $400
Sports Balls - $ total
$53.12/ball
(2 balls x $53.12) = $106.24

8. Total FY18 Costs Total FY18 Operating Costs: $4,752.74
FY18 Allocation:
Fees and Dues: $1,200.00
Travel: $530.00
FY18 Player Dues:
Competitive Players: $300.00
Reserve Players: $65.00
Added to Club Reserve: $537.26
Notes:
Long term objective of saving to buy goals ($4,600 total)
One Competitive Member has yet to pay dues for the year

9. Anticipated FY19 Expenses
Fees & Dues:
Tournament Fees: $1,200
Going to Iowa and Purdue at $400 each
Adding Ohio State at $400
Hoping to host instead of going to Wisconsin next year, won’t have that fee next year
NGB Dues: $750
They are going up $50 next season
Travel:
Fleet Vehicles
Iowa remains at $391.68
Purdue remains at $128.26
Ohio State projects at $ – Just one 12 passenger van for this trip
Hotel:
Total Hotel Costs: $933.32
5 rooms x $92.64 in Iowa City = $461.32
4 rooms x $118 in Columbus = $472.00

10. Anticipated FY19 Expenses, Cont’d
Individual NGB Memberships:
$400.00
Losing 4 seniors, but anticipate adding 4 new members. Cost for the individual membership will remain at $25/member
Apparel:
Uniforms: $320.00
Anticipate 4 additional team members – additional uniforms would be $80/uniform as it is a smaller order
Miscellaneous:
Game Balls: $106.24
Buy 2 new balls each season

11. FY19 Request Total FY19 Expenses Total FY19 Request: $3,331.26
$4,613.52
$ less than last year, because uniform cost is significantly less. However the addition of hotels for Ohio State makes the cost savings minimal.
Total FY19 Request: $3,331.26
$1,200 Tournament Fees
$750 NGB Dues
$400 Individual NGB Memberships
$853 for travel to and hotel at Iowa
$ for travel to Purdue

12. Rationale of Request ($3,331.26)
Cover all League Dues and Tournament Fees
Cover travel for all required tournament games
Did not request funding for Ohio State, as it is not a required trip though we think it is important for the competitive nature of our club
Receiving this funding would allow us to lower dues to $250/competitive player, a $50 savings per player
Receiving this funding would also accelerate our timeline of purchasing new goals – as we’d be able to put $2,000 away next season largely from player dues and be one more season of saving away from purchasing those goals
Once the goals are purchased we would likely drop our dues significantly

13. Questions the board might ask about this presentation
Why is one person listed as the President, VP, and Treasurer
Why is there an NGB due, and an Individual NGB membership fee?
What do you get for each?
Why was there only one van for Purdue, but 2 vans for Iowa and Wisconsin?
How did you decide on the number of hotel rooms?
Does the club not have to pay for officials/safety personnel?
Things that were answered well
Why tournament fees won’t go up, even though you are adding a tournament
Why the club dues are creating a surplus in the club account