1. Data Pipeline Town Hall June 29th, 2017
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda Open Collections in Data Pipeline
Summer Calendar Reminder
Directory
Special Education End of Year
READ
Student End of Year
CRDC
SBD

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory (School Code Changes Open)
RITS
EDIS
Periodic
READ (April 3rd –June 30th)
School Discipline and Attendance (May 3rd – July 12th)
Interchanges
Staff
Student
Special Education IEP
TSDL
Discipline Action Interchange 9

10. Open Data Pipeline Collections
9/19/2018
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link (Closes 8/25/2017)
Student End of Year for (Clean snapshots by 7/27/2017)
Special Education Discipline (Closes 8/23/2017)
Special Education End of Year (Closes 10/5/2017)
Coming Soon
December Finance – Opens July 1st 10

11. Summer Calendar

12. Summer Calendar
In the months of June, July and August, Town Hall will meet every other Thursday.
Here is the schedule of days we will have Data Pipeline Town Hall.
June 29th
July 13th, 27th
August 10th, 24th

13. Directory

14. Final Week to Submit School Code Changes
School code changes are due on June 30th 2017!
If you have the following school code changes you will need to submit a school code change request.
New School Code
Closing a School
School Name Change
School Grade Change
The electronic request forms can be found at: geForms

15. School Code Changes
If you have questions please contact Dennis St. Hilaire at or

16. Special Education End of Year

17. Special Education EOY - Timeline
Upcoming deadline Wednesday July 12th
IEP interchange errors resolved and
at least 1 Sped EOY snapshot taken
Where to verify error count? Several options- Confirmation, Batch Maintenance, Special Education/Status Dashboard, Pipeline Reports, Validation Report
Special Education EOY - Lindsey Heitman - (303)

18. Special Education EOY – Upcoming Webinars
Special Education Huddle:
Tuesday July :00 – 12:00
Agenda
collection updates
questions/issues
Login Information:
Call-in number:
* will be sent with more information prior to webinar!
Special Education EOY - Lindsey Heitman - (303)

19. Special Education End of Year
Missing Snapshot Records Report coming soon!
Identify records missing from snapshot due to:
Interchange errors
Criteria issues such as excluded PAI codes or mismatched sasids or lasids
Records missing from either Child or Participation file
Will you once it’s been moved to production
Special Education EOY - Lindsey Heitman - (303)

20. Special Education End of Year
Enrich/Frontline Migration
Migrate Enrich from Viawest to Sungard server
Dates: July 10, 2017 – August 9, 2017
40 Districts
80 Web Sites
New servers will be staged/tested prior to migration.
Districts will be migrated one at a time, not a big- bang cutover.
URL’s will remain the same
Need an IT contact for each AU in July and August

21. Migration Overview (cont)
Backup - Contingency Though we fully expect the migration to go as planned, in the unlikely occurrence of any roadblocks or delays, any customers that are not migrated will remain at their current hosted location and will be accessible until the issue(s) are resolved and will then be moved during off hours so there’s no interruption in service.

22. Migration Overview (cont)
Proposed migration order

23. Contacts
For any technical comments, questions or assistance, feel free to reach contact: Jessie Young

24. Special Education EOY: Questions?
Special Education EOY contact information
Lindsey Heitman – (Primary contact)
Kristi Gleason –
Orla Bolger –
*Please include your AU #, Error code # (if applicable), and phone number in s. 24

25. READ

26. READ Updates
June 30 (TOMORROW!): Districts resubmit with duplicates removed from file by 5:00PM. READ Collection closes.
Please pull the Cross LEA Validation Errors report in Cognos to determine if your submission has duplicate SASIDs
If you are unable to meet this deadline please me for an extension
July 6-14: CDE validates READ data in Pipeline
July 17: s will be sent to READ Respondents and Superintendents with final SRD numbers submitted through Pipeline for district confirmation
Districts can pull the READ Status Grades K-3 report in Cognos to verify SRD numbers
July 18-24: Districts contact the Office of Literacy with corrections to SRD numbers based on submission
July 27: Final SRD numbers and funding calculations ed to READ Respondents and Superintendents
Week of August 7: Districts can anticipate distribution of READ funds

27. Steps to Verify Attendance
There is a Cross LEA Validation Errors report available in Cognos. This report contains what students are duplicated in another district. If after you run the report you get a message that says ‘No Data Available’ then your district does not have duplicates and you do not have to resubmit your file
Steps to verify attendance for duplicates are as follows:
Step One: From June 26 through June 30 districts will work with each other to determine which students to remove or keep on their data submissions.  First, districts should review the test date.  The district with the latest test date would keep the student in their submission. However, if a district used a generic test date that was early in the window then the two districts will want to verify who ended the year with the student. Please contact the districts that you have duplicate submissions with to verify ending enrollment for the school year.
If corrections are made to your district's submission and you are able to resolve all duplicate SASID issues, then an updated file must be submitted and approved by end of business Friday, June 30, 2017

28. Steps to Verify Attendance
Step Two: Unable to resolve duplicates SASIDs with other district: If the two districts are unable to resolve the duplicate SASID, then both districts should submit their documentation to the CDE.
Please documentation showing: the district that you have the duplicate with, the ending date for the student in the district and the student SASID  for every student you would like to be reviewed by the Office of Literacy. Send the to Whitney Westgaard at Please note any documentation ed to CDE cannot include both the name and Student's State ID Number.
CDE will evaluate all documentation to determine which district will keep the student in their submission. If the documentation does not support enrollment eligibility of the duplicate students, districts will be contacted and will be asked to remove them from their file The other district will be notified at the same time to keep the student in their collection.

29. Pending Budget Planning Surveys
Through the READ survey process when “other” is selected we reach out to districts for clarification and determine next steps
Programs in the “other” category that are not currently on the Advisory Lists of Instructional Programming need to be reviewed by the Office of Literacy
The timeline for this process is as follows:
June 19-30: Whitney sends program request form
July 14: Survey proposals due
July 17-30: CDE conducts program reviews
July 31: CDE notifies districts of final decisions

30. READ Resources
READ Collection resources can be found at: pipeline
Upcoming webinars
Recorded webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores, template for submitting budget planning survey, etc.
Questions? Contact Whitney Westgaard
Phone:

31. Student End of Year

32. Now Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
Thank You for working on the End of Year Snapshot
Remember to make sure that you have your interchange files extracted and error free prior to rolling over your system to the school year
Students have until August 31st to complete graduation requirements for the school year. However, you can move forward with your snapshot to resolve the other errors you might encounter

33. Info Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
If you have further questions, please visit the End of Year web page for more information:
Please for questions or call

34. Civil Rights Data Collection (CRDC)

35. CRDC
100%

36. In the words of Mary Poppins. .
CRDC
In the words of Mary Poppins. .

37. CRDC
SUPERCALI
FRAGILISTIC
EXPIALI
DOCIOUS!!!

38. SBD

39. SBD Participation:* 2016 vs. 2017
SBD Collection
2016
n %
2017
Difference 1
ACCESS for ELLs 85
46.45
106
57.92 21
11.48 2
CO SAT/PSAT 10† 87
47.54
129
70.49 42
22.95 3
CMAS
103
56.28
151
82.51 48
26.23 4
DLM 74
40.44
100
54.64 26
14.21
*Participation = Percentage of districts that approved SBD data for each collection.
†CO SAT/PSAT 10 did not count for accountability in 2016, which may have
influenced participation rates.
18.72% increase in district participation across all SBDs from 2016 to 2017!
Assessment ∙ Melissa Mincic ∙ or

41. Melissa Mincic Mincic_m@cde.state.co.us 303.866.6281
SBD Reviews Contacts
Melissa Mincic

42. Thank you for joining us today!
Next Town Hall:
Thursday, July 13th, a.m.-10 a.m.