1. Recruitment Advisor Training
Goal: To help VPR and chapter to have a successful recruitment.
How to achieve goal: Planning
“Failure to plan is planning to fail”

2. Recruitment Advisor Duties
Perform duties of E.C. Advisor
Serve as COR advisor
Member of Recruitment Information Evaluation Committee
Member of Tally Committee
Complete Recruitment Advisor Report

3. Recruitment Information Evaluation Committee
Membership Coordinator (chair), Recruitment Advisor, Membership Advisor, and COR Coordinator.
Evaluates RIF prior to formal recruitment and COR
Prepares Report on Chapter Inventory

4. Tally Committee
Membership Advisor (chair), another advisor (Recruitment Advisor), and official visitor.
Tallies members scores after each event

5. Spirit (Work) Week Checklist: Hand out Recruitment Folders
Dress check
Practice and rehearsals for all events
Sisterhood activities
Review membership selection
Review PNM information

6. Reports Recruitment Advisor Report Formal Recruitment Results Report
Due 2 weeks following Formal Recruitment (FR)
Formal Recruitment Results Report
Due 3 days after FR
Executive Council Report, Recruitment Team
Completed each month. Advisor reviews and signs.
VPR should mail to Recruitment Specialist (RS)
Continuous Open Recruitment Supplement
Complete and attach to EC report if chapter participates in COR.

7. Formal Recruitment
Preparation begins right after the previous formal recruitment. The semester prior to recruitment is heavily focused on formal recruitment.
As advisor you need to help the Vice President Recruitment (VPR) stay on schedule with her planning.

8. Spirit Week also known as Work Week
Distribute Recruitment Booklets
Dress Check
Event practices/dress rehearsal
Preference Practice
Skit Practice
Membership Selection (MS) Review
PNM information/review
Review of Fraternity and Chapter knowledge
Panhellenic Rules review
Sisterhood activities
Alumnae activities- call and remind them of events, needs, changes

9. Tasks during Formal Recruitment
Announce and post times to be dressed and ready to go
Announce and post times to set up and take down
Call alumnae to remind of events or changes
Details: have a member or alumna who is in charge of stocking bathrooms, etc.

10. Tasks to be completed during Formal Recruitment, Cont’d.
Have an energizer planned for each day
Perform Membership Selection each day
As Recruitment Advisor (RA) let VPR know how to contact you and when you are available
Be flexible!

11. Tasks completed immediately following Formal Recruitment
VPR should report bid matching results to RS
Formal Recruitment Results Report due 3 days after recruitment
Follow up with VPR/COR if COR implemented

12. Tasks completed immediately following Formal Recruitment, Cont’d.
Help COR Coordinator implement COR plan
Chapter should evaluate recruitment: What worked well? What could be better?
Ask new members what they liked and did not like at any chapter they visited during Formal Recruitment. Survey is located in the back of the New Member Guide.

13. Tasks completed immediately following Formal Recruitment, Cont’d.
Make changes now!
Alumnae Relations Coordinator writes thank you notes to alumnae who helped during recruitment.
Send notes to alumnae who submitted personal recommendations.
Recruitment Advisor report submitted within two weeks after FR.

14. Tasks to be completed in next few months following Formal Recruitment
Plan Recruitment Training School (RTS) and put on calendar
Decide on changes, (skit, songs, etc.)
Train new VPR after elections
Notify Recruitment Specialist (RS) of new VPR contact info
Assign event chairs and committees- Inventory needed supplies
Continue COR if needed
VPR mail EC report to RS
Recruitment Event Planning Forms (REPF) due March 15 (fall recruitment), October 15 (deferred)

15. Tasks completed prior to Spirit (Work) Week
Have Recruitment Training School (RTS)
Monthly meetings with event chairs
Attend all meetings with CPH regarding recruitment
VPR and committee should inventory supplies, etc
VPR mail EC report to Recruitment Specialist (RS) monthly
Contact RS with any questions.

16. Recruitment Training School (RTS)
Have a schedule to hand out to all participants including alumnae
Assign rotation groups
Practice skit
Practice Preference
Conversation review
Rotation/conversation practice
Song practice
Entrance/Exit

17. RTS, Cont’d.
Show examples and hand out list of attire needed for each event- Don’t forget shoes!
Committee time scheduled
Schedule future meetings
Make sure all banners, props etc are ordered, bought, etc.
VPR make Resident Supervisor aware of dates, needs, etc.
Use available resources (alumnae for speakers)

18. Break Prior to Formal Recruitment
Collect RIFs and organize (Membership Coordinator) in Recruitment Information Notebook
Evaluation committee meets and evaluates as needed
Alumnae Relations Coordinator (ARC) should contact alumnae and schedule help
Check with speakers and guests to verify dates and times
Prepare Recruitment Booklets

19. Recruitment Booklets Contents
Schedule for spirit week and formal recruitment
Copy of songs used
List of clothing for each event
PNM information
Name, hometown, high school, class, GPA, activities and legacy information
Housekeeping or rules needed to know
Fun Facts about Alpha Gam and your chapter

20. Continuous Open Recruitment (COR)
Occurs following formal recruitment
Used by chapters to fill quota/total spaces
Prepare a list of potential new members from formal recruitment, Panhellenic, suggestions from alumnae and collegians
Fill vacancies as they occur during the year.

21. Ideas for COR Use small groups (2-5 members)
Dinner, shopping, ice cream, etc. can be an event
Do not overwhelm your calendar. Use what you have planned for Chapter activities.
No need for large weekly COR events
Evaluate PNM after meeting her
May offer bid after two meetings
Contact RS for ideas and help
Use COR supplement for EC reports

22. Membership Selection For questions contact: Membership Handbook
Advisor (Membership or Recruitment)
Recruitment Specialist (RS) or RS-Membership Selection
Director of Recruitment
International Vice President-Membership

23. Membership Tasks Prior to FR
Complete Chapter Membership Inventory
Completed by Recruitment Evaluation Committee
Helps determine balance and strength of chapters
Do you have a large junior class that needs replacement after graduation? Need singers/dancers/student government?
Helps members identify needs. May apply to conversation skills.

24. Membership, Cont’d.
Computer program operational- if you need program, contact IHQ prior to Spirit (Work) Week
Duplicate evaluation cards for each PNM
Duplicate RIF for each PNM
Establish Recruitment Information Notebook(s)
Duplicate Target/Alert cards
Find or make red/buff/green card sets

25. Membership Tasks, Cont’d.
Prepare info sheets for Recruitment Booklet
Name, hometown, high school, class, GPA, activities, legacy information each PNM
Committee evaluates Recruitment Information Forms- Score sheets in Resource Guide of Membership Handbook.
Organize and file RIFs in Recruitment Information Notebook after each round of recruitment events.
Order enough bid cards if not provided by Panhellenic

26. Topics to cover with Chapter prior to Recruitment
Alpha Gamma Delta Legacy policy
Recruitment Information Forms
Use of Recruitment Booklet
How the bid list is prepared and adjusted
Individual Voting Procedures

27. Voting Procedures Assign personal identification code
Use of evaluation cards
Explanation of membership evaluation scoring
Target/Alert cards
Red/buff/green voting cards
Tally committee
Carry/release numbers

28. During Recruitment Update master ledger or computer program
Read the list of guests at each event
Pull RIF of PNMs who are released, regret or withdrew in Recruitment Information Notebook and file properly

29. Membership Session Inform chapter of carry/release figures.
Read names of PNMs who were released or withdrew.
Read list of Target cards. Discuss/vote if required.
Read list of Alert cards. Discuss/vote if required.

30. Bid List
Bid list committee: Consists of Chapter Advisor, Membership Advisor (Chair), Recruitment Advisor, Membership Coordinator and official chapter visitor.
It is recommended that only advisors prepare the bid list.

31. Preparing the Bid List Prepared by committee. Divided into two lists.
First List: Contains names of highest scoring PNMs and all legacies in alphabetical order.
Second List: Names of all other PNMs who qualify in descending numerical order
Uses following information:
PNM scores
Chapter inventory requirements
Names of PNMs attending preference

32. Snap Bidding
Takes place after bid matching and prior to handing out bids
For chapters that did not fill quota
Each campus has their own way of handling this process.
Be prepared with PNM names, phone numbers, and snap bidding teams

33. Following Recruitment
Notify each alumna who wrote a personal recommendation
Destroy RIFs of PNM who pledged other groups
Mail RIFs of new members to PD w/in 2 weeks
Destroy Recruitment booklets, evaluation cards, target/alert cards (collect from members after final voting session)
Re-file, alphabetize RIFs for COR
Complete and mail Formal Recruitment Results to RS and IHQ
Inform EC any time chapter falls below total