1. MS 2013
POWERPOINT

2. Define Presentation Software
Presentation software is a computer program used to organize and present information
Presentation software allows you to communicate your ideas effectively
You can use PowerPoint to present information in on-screen presentations, notes, audience handouts, slide show broadcasts, and outline pages

3. Define Presentation Software
With PowerPoint you can
Enter and edit text easily
Change the appearance of information
Organize and arrange information
Incorporate information from other sources
Present information in a variety of ways
Collaborate on a presentation with others

4. Plan an Effective Presentation
Planning includes:
Determining and outlining your message
Identifying the audience and the delivery location
Determining the type of output
Determining the design
Deciding on additional materials needed

5. Plan an Effective Presentation
Storyboard of a presentation

6. Examine the PowerPoint Window
PowerPoint opens in Normal view (the default view)
Normal view is the primary view for writing, editing and designing your presentation
You move around in each pane using the scroll bars

7. PowerPoint Window in Normal View

8. Normal View The Ribbon organizes PowerPoint’s primary commands
Each set of primary commands is identified by a tab
Commands are further arranged into groups based on their function
You can quickly navigate through slides using the Thumbnails pane

9. Normal View The Slide pane displays the current slide
The Quick Access toolbar provides immediate access to common commands, such as Save and Undo
The status bar shows messages about what you are doing and seeing in PowerPoint

10. Enter Slide Text PowerPoint opens in Normal view
The title slide has two text placeholders:
the title placeholder
the subtitle text placeholder
A placeholder with text is a text object. An object is any item on a slide that can be modified.

11. Enter Slide Text
When you click inside a placeholder, the insertion point appears
A selection box with a dashed line border and sizing handles appears around the placeholder, indicating that it is selected and ready to accept text

12. Enter Slide Text

13. Add a New Slide
A slide layout contains text and object placeholders that are arranged in a specific way on the slide
Modify an existing slide layout or create a new, custom slide layout
When you click the New Slide button on the Ribbon, a Title and Content placeholder slide appears

14. Add a New Slide
A content placeholder can be used to insert text or objects such as clip art, tables, or charts
To change a slide layout, click the Layout button in the Slides group

15. Add a New Slide

16. Apply a Design Theme
A design theme includes a set of 12 coordinated colors for fill, line, and shadow, called theme colors; fonts for titles and other text, called theme fonts; and effects for lines and fills, called theme effects
Design themes give your presentation a cohesive look

17. Apply a Design Theme
Design themes are found on the DESIGN tab on the Ribbon
Point to a design theme on the Ribbon for a Live Preview of how your changes will affect the slides
You can also create a custom theme

18. Compare Presentation Views
PowerPoint has six primary views
Normal view
Outline view
Slide Sorter view
Notes Page view
Slide Show view
Reading view

19. Compare Presentation Views
Normal view: Edit slide content
Outline: Focus on presentation’s text
Slide Sorter view: Rearrange and add slide effects
Notes Page view: Type notes to self
Slide show view: Present slides
Reading view: View presentation on a computer screen

20. Compare Presentation Views
Outline view

21. Compare Presentation Views
PowerPoint views

22. Format Text
Once text is entered, you can format it with fonts, colors and sizes
Formatting text allows you to make specific points stand out and grab the audience’s attention
Use buttons on the Mini toolbar to format selected text

23. Format Text

24. Convert Text to SmartArt
The ability to convert text to a SmartArt graphic increases your ability to create dynamic-looking text.
A SmartArt graphic is a professional-quality diagram that visually illustrates text.
There are eight categories, or types, of SmartArt graphics

25. Convert Text to SmartArt
You can convert existing text into a SmartArt graphic or start from scratch
A SmartArt Style is a pre-set combination of simple and 3-D formatting options that follows the presentation theme

26. Convert Text to SmartArt

27. Insert and Modify Shapes
In PowerPoint you can insert many different types of shapes including lines, geometric figures, arrows, stars, callouts, and banners
A Quick Style is a set of formatting options, including line style, fill color, and effects.

28. Insert and Modify Shapes
Use the rotate handle to manually rotate a shape
Use the adjustment handle to modify a shape
Use the Eyedropper to match colors

29. Add Slide Footers
Footer text can give your slides a professional look and make it easier for your audience to follow your presentation
You can review footer information that you apply to the slides in the PowerPoint views and when you print the slides

30. Add Slide Footers

31. Insert and Style a Picture
In PowerPoint, a picture is defined as a digital photograph, a piece of line art or clip art, or other artwork that is created in another program.
You can insert 14 different types of pictures including JPEG File Interchange Format and BMP Windows Bitmap files into a PowerPoint presentation.

32. Insert and Style a Picture
You can also hide a portion of the picture you don’t want to be seen by cropping it.
To reduce the size of the file you can permanently delete the cropped portion by applying picture compression settings in the Compress Pictures dialog box.

33. Insert and Style a Picture

34. Insert a Text Box
Sometimes you need an extra text box in addition to the text box placeholders. There are two types: a text label and a word-processing box.
To insert a text box, click the Text Box button in the Text group on the INSERT tab

35. Insert a Text Box

36. Insert a Chart
A chart is the graphical representation of numerical data
Every chart has a corresponding worksheet that contains the numerical data displayed by the chart
An embedded object is one that is a part of your presentation except that an embedded object’s data source can be opened for editing purposes.

37. Insert a Chart
Choose a chart type from the Insert Chart dialog box

38. Insert a Chart
Types of Charts

39. Insert Slides from Other Presentations
To save time and energy, you can insert one or more slides you already created in other presentations into an existing presentation or one you are currently working on.
Two methods:
Copy and paste
Slide Library

40. Insert Slides from Other Presentations
To save time and energy, you can insert one or more slides you already created in other presentations into an existing presentation or one you are currently working on.
Two methods:
Copy and paste
Slide Library

41. Insert Slides from Other Presentations

42. Insert and Format WordArt
WordArt is a set of decorative text styles that you can apply to any text object
You can apply WordArt to existing text or you can start from scratch

43. Insert and Format WordArt

44. Customize the Background and Theme
The background, which is on every slide, is the area behind the text and graphics
A background graphic is an object placed on the slide master
You can modify the background with images and color to enhance slides

45. Customize the Background and Theme
You can also apply a background style which is a set of color variations derived from the theme colors
Theme colors are coordinated colors that determine the colors for all slide elements including:
Text, lines, hyperlinks,
Shadows, accents, and backgrounds

46. Customize the Background and Theme

47. Use Slide Show Commands
You can show a PowerPoint presentation using Slide Show view – which fills the entire screen
In Slide Show view, you can annotate slides (draw on them) or jump to specific slides
To get started, click the Slide Show button on the status bar

48. Use Slide Show Commands

49. Use Slide Show Commands

50. Set Slide Transitions and Timings
Slide transitions determine how a slide moves in and out of view during the slide show
Transitions are organized by type into three groups
To start, click the TRANSITIONS tab on the Ribbon

51. Set Slide Transitions and Timings
Slide timing refers to the amount of time a slide is visible on the screen
Each slide can have a different slide timing
Use the Advance Slide settings on the Timing group

52. Animate Objects
Animations let you control how objects and text appear on the screen and allow you to manage the flow of information and emphasize specific facts
You can animate text, graphics, sounds, hyperlinks, SmartArt diagrams, charts and chart elements

53. Animate Objects There are four categories of animations:
Entrance and Exit animations
Emphasis animations
causes an object visible on the slide to have an effect
Motion Path animations
causes an object to move on a specified path on the slide

54. Animate Objects
A small numeral 1, called an animation tag, appears at the top corner of the picture.
Animation tags identify the order in which objects are animated during slide show.

55. Animate Objects

56. Using Advanced Formatting Tools
Change the following attributes: solid and texture fills, 3D effects, and shadows
Use the Format Painter button to pick attributes from one object and apply them to another object

57. Using Advanced Formatting Tools
You can apply effects and shape styles to text objects using commands on the DRAWING TOOLS FORMAT tab
If your information fits better in a column format, you can create columns within text objects

58. Using Advanced Formatting Tools

59. Customizing Animation Effects
Animating objects allows you to control how information flows and objects move on the slide
The simplest way to animate an object is to apply a standard animation effect using the ANIMATIONS tab

60. Customizing Animation Effects
Slide showing completed animation effects

61. Customizing Animation Effects
There are entrance, emphasis, exit, and motion path animation effects
You can customize effect options including starting time, direction, and speed
And you can apply animation settings from one object to another with Animation Painter button

62. Customizing Animation Effects
Each animated object has a starting time in relation to other animated objects. There are three options:
Start On Click
Start With Previous
Start After Previous

63. Customizing Animation Effects