1. Making PowerPoint Accessible
Spotlight for the ISD Training Committee
May 16, 2014
Alison Hitchens

2. PowerPoint accessibility: accessible for who?
People viewing your slides as part of the audience
People using your slides as a document
ISD Spotlight: Accessible PowerPoint

3. Design Use the slide layouts rather than adding text boxes
Use unique slide titles
Use the Outline tab to help you check
Use simple transitions; advance on mouse click
ISD Spotlight: Accessible PowerPoint

4. Text Minimum font size 18-24 Have good contrast
Don’t use colour as only method of emphasis
Not all screen projectors are the same quality as your laptop or PC
ISD Spotlight: Accessible PowerPoint

5. Font design – Good & bad
This text is probably too small for people in the back
People in the back can probably read this text
This is a serif font, recommended for print
Sans serif is recommended for screen reading
Colour should have better contrast
Use bold or italics in addition to colour
ISD Spotlight: Accessible PowerPoint

6. Content Don’t crowd the slide Use simple language
Hyper-links should be meaningful
Images should include alternative text
Embedded audio should have transcripts
Embedded video should be captioned
ISD Spotlight: Accessible PowerPoint

7. Example of overcrowding
cam a i ta t ne a b eng 010 __ |a __ |a (hardback) 020 __ |a (hardback) 040 __ |a DLC|e rda|b eng|c DLC|d OCLCO|d YDXCP|d CGU|d NhCcYME 042 __ |a pcc |a QC880 |b .H |a /5 | __ |a QC880 |b .H |5 CaOGU 100 1_ |a Holton, James R., |e author |a An introduction to dynamic meteorology / |c James R. Holton, Gregory J. Hakim |a Dynamic meteorology 250 __ |a Fifth edition. 264 _1 |a Amsterdam : |b Elsevier : |b Academic Press, |c [2013] 264 _4 |c © __ |a xvi, 532 pages : |b illustrations ; |c 24 cm 336 __ |a text |2 rdacontent 337 __ |a unmediated |2 rdamedia 338 __ |a volume |2 rdacarrier 504 __ |a Includes bibliographical references (pages ) and index. 650 _0 |a Dynamic meteorology _ |a Hakim, Gregory J., |e author.
ISD Spotlight: Accessible PowerPoint

8. Focus on a few things
Example of extent and content, media and carrier types in RDA: 300 __ |a xvi, 532 pages : |b illustrations ; |c 24 cm 336 __ |a text |2 rdacontent 337 __ |a unmediated |2 rdamedia 338 __ |a volume |2 rdacarrier
ISD Spotlight: Accessible PowerPoint

9. Images should have alt text
Right-click to format picture
Choose “Alt Text”
Fill in title and description
ISD Spotlight: Accessible PowerPoint

10. Focus on the important part of a screen shot
Do you really need to show the whole web page?
What will the audience be able to see?
ISD Spotlight: Accessible PowerPoint

11. Accessibility Checker (live demo)
Check slide titles
Check reading order of elements on the slide
Check for alternative text for images
Access by:
File
Info
Check for issues
Check accessibility
ISD Spotlight: Accessible PowerPoint

12. Some resources (with accessible links)
WebAIM. PowerPoint Accessibility
Penn State. AccessAbility. PowerPoint Tips
Queen’s University. Accessibility Hub. Accessible PowerPoint Presentations Checklist
ISD Spotlight: Accessible PowerPoint

13. Questions?
Alison Hitchens Cataloguing and Metadata Librarian x
ISD Spotlight: Accessible PowerPoint