1. Video Cataloging: the Basics
Mary S. Konkel
Head of Technical Services
College of DuPage
9/18/2018
Mary S. Konkel College of DuPage

2. Mary S. Konkel College of DuPage
MARC Review
Tags are the 3-digit MARC codes found in the variable field of the bibliographic record
Indicators supply information about the field, primarily for indexing, card production & system functions. Numbers in the indicator positions have assigned meanings, and in some fields, a blank space is meaningful
Subfields are the smallest logical unit of information in a variable field and contain the textual information for bibliographic description. They are proceeded by delimeters (| “pipe” OR & “ampersand”)
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Mary S. Konkel College of DuPage

3. Mary S. Konkel College of DuPage
Cataloging Review
Copy cataloging vs. Original cataloging
COPY> modify an existing record
ORIGINAL>input a new master record
Full Level vs. Minimal Level cataloging
FULL (Level I)>preferred; includes all required fields; see Bib Input Standards
MLC (Level K)>subjects, notes not required
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Mary S. Konkel College of DuPage

4. Mary S. Konkel College of DuPage
Cataloging Review
Why Minimal Level Cataloging?
Constraints on resources
Foreign language expertise lacking
Locally-produced items of little interest beyond your own institution
Time constraints, deadlines
Retrospective conversion of older records for which you do not have complete info
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Mary S. Konkel College of DuPage

5. Mary S. Konkel College of DuPage
Cataloging Review
When to input new record
b&w vs. color or colorized
Sound vs. silent
Dubbed vs. subtitles
Different language version eg. Spanish
Different machine format eg. VHS, DVD
Changes in distribution or publication dates (watch for pub. numbers and copyright of container/packaging)
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Mary S. Konkel College of DuPage

6. Mary S. Konkel College of DuPage
Cataloging Review
Catalog/transcribe from chief source of
information using the following:
Item itself
Container or label
Accompanying material
Packaging
Other sources, including publisher’s catalog or Web site, movie databases like Internet Movie Database>
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Mary S. Konkel College of DuPage

7. Mary S. Konkel College of DuPage
Cataloging Review
Catalog videos on type “g” workform
(call up OCLC workform using command “wfmg”)
GMD (general materials designation) = [videorecording]. GMDs are generic terms to describe the medium or format of an item (enter GMDs lowercase in brackets)
Use 007 for videorecording
Use 006 to describe computer characteristics if item is an enhanced DVD-- has DVD-ROM features
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Mary S. Konkel College of DuPage

8. What’s so different about DVDs?
Cataloging DVDs generally NO different than cataloging other films or videos
DVDs may have special features:
additional language tracks; subtitles
dual-sided (widescreen and standard)
closed-captioning
interactive menu
interviews with cast and crew
music video featuring movie song
multi-disc “making of” or games
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Mary S. Konkel College of DuPage

9. Mary S. Konkel College of DuPage
Enhanced DVDs
What are they? DVDs with
DVD-ROM features such as:
Computer games, simulations
Links to Web resources, fan sites
Screensavers, printables
Documentation, PDF files
Music only soundtrack
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Mary S. Konkel College of DuPage

10. Mary S. Konkel College of DuPage
Other Things to Note
THE BIRTH OF VIDEO
Betamax > 1975; Sony
VHS > 1976; JVC
DVD > 1995; Sony/Philips vs. Matsushita/Toshiba/Time-Warner; commercially popular in 1999
Standard info such as interactive menu, scene access, “formatted to fit TV”, region 1 DVD player, NTSC, and other “duhs” need not be noted in the cataloging record
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Mary S. Konkel College of DuPage

11. Mary S. Konkel College of DuPage
Other Things to Note
Broadcasting Standards
NTSC is U.S. standard
PAL & SECAM are European standards
(definitely effect transmission from VCR to TV)
System requirements note 538 DVD or VHS
Catalog from the title screen unless circumstances prevent otherwise
Find out what your local system indexing rules are. Look at your profile!!
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Mary S. Konkel College of DuPage

12. Mary S. Konkel College of DuPage
Other Things to Note
Advertisements and previews of other movies need not be noted
Trailers of the film itself or bonus featurettes should be noted in the cataloging record in a special features note. Remember, you are cataloging the film not the special features
Magnifying glass is a cataloger’s friend
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Mary S. Konkel College of DuPage

13. Physical Description Fixed Field 007
What is an 007? The physical characteristics of a videorecording
Use 007 chart for videorecordings in
OCLC Bibliographic Input Standards
Create a template and save time
DVD $a v $b d $d c $e v $f a $g i $h z $i q
VHS $a v $b f $d c $e b $f a $g i $h o $i s $i
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Mary S. Konkel College of DuPage

14. Publisher Numbers & Codes
International Standard Book Number (020)
Transcribe ISBN as listed on item with 10 or 13 digits
Other Standard Identifier (024)
Standard numbers or codes that can’t be accommodated elsewhere in bib record
Most common is UPC (12-digit); Enter the UPC without spaces or hyphens. Use indicator “1”
024 1_
Publisher Number (028)
Transcribe exactly as it appears on item
D $b BFS Video
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Mary S. Konkel College of DuPage

15. Mary S. Konkel College of DuPage
Language Code 041
Use when the soundtrack is in different language/translation.
Soundtrack in French with optional English and Spanish subtitles
fre $b eng $b spa
Soundtrack in English and French
eng $a fre $h eng
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Mary S. Konkel College of DuPage

16. Mary S. Konkel College of DuPage
Language Code 041
And just when you thought you couldn’t get any more confused….
$b contains the language codes of subtitles when they differ from the language of the soundtrack(s)
eng $a jap $b fre $b spa $h eng
Use $h to indicate original language. $h should follow the $a listings of translated/dubbed soundtracks and precede $b subtitles but common practice has been to list in delimited order
eng $a fre $a spa $b spa $b fre $h eng
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Mary S. Konkel College of DuPage

17. Mary S. Konkel College of DuPage
Language Code 041
Item is English film dubbed in Spanish
Does NOT require language code. Code language
“spa” in fixed field.
Item is closed-captioned in English with no foreign language soundtrack or subtitles
Does NOT require language code
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Mary S. Konkel College of DuPage

18. Mary S. Konkel College of DuPage
Main or Primary Title 245
Title screen is chief source of information
GMD $h[videorecording]
GMD goes after number, part but before parallel title & other title info
Back to the future. $n Part II $h [videorecording]
Star Trek. $n Episode 10, $p Trouble with Tribbles
$h [videorecording]
Mi familia $h [videorecording] = $b My family
DVD cataloging $h [videorecording] : $b the
basics : a really cool training workshop
All in the family. $n The complete first season
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Mary S. Konkel College of DuPage

19. Mary S. Konkel College of DuPage
Main or Primary Title 245
Collective title (1 bib record) vs. individual titles (bib record for each)
Would separate bib records provide necessary and additional subject, credits, production information?
What are local system capabilities for linking multiple bib records to single item/circulation record?
Are titles INTENDED to be used together or in sequence or can they stand alone?
Any physical processing/packaging limitations?
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Mary S. Konkel College of DuPage

20. Statement of Responsibility 245 $c
Transcribe those with a major or overall responsibility in the creation (producer, director, writer/screenplay
Give others responsible for a SPECIFIC responsibility, in a note (cast, editor, cinematographer, choreographer, music, narrator, host, panel, consultant/advisor
Add a word or short phrase, if the relationship is not clearly stated
Okay to quote as stated/found in credits
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Mary S. Konkel College of DuPage

21. Mary S. Konkel College of DuPage
Varying Form of Title 246
Use for alternative titles
Parallel titles
My family $h [videorecording] = $b Mi familia
Mi familia
Container or disc label titles
$i Title on container: $a Adventures of Indiana Jones
Subtitles not included in 245
$i Subtitle on booklet: $a Back to the future trilogy
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Mary S. Konkel College of DuPage

22. Mary S. Konkel College of DuPage
Varying Form of Title 246
Use for alternative titles
Other popular “Also known as” titles
$i Also known as: $a ID4
$i Title from publisher’s catalog: $a
Fantasia, the collector’s set
Portions of main title
Rick Steves’ guide to Panama $h [videorecording] : $b walking through the streets of Panama City
Guide to Panama
Walking through the streets of Panama City
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Mary S. Konkel College of DuPage

23. Mary S. Konkel College of DuPage
Edition Statement 250
Edition statement vs. publisher series
250 statements include:
Special ed.
Deluxe widescreen presentation
Widescreen version
Letterbox format
Collector’s ed., widescreen
OK to use whatever wording appears on item
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Mary S. Konkel College of DuPage

24. Mary S. Konkel College of DuPage
Edition Statement 250
If the disc contains both widescreen and standard versions> use a note, don’t put both versions in the 250 field
Widescreen.
Pan and scan ed.
th anniversary ed.
Full screen and widescreen
Series vs. edition> look for “ed” or version; also check authority file for help with series
Hollywood classics
MGM/UA family treasures
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Mary S. Konkel College of DuPage

25. Publication/Distribution 260
Irvington, NY :$bCriterion Collection ; $a Burbank, CA : $b Distributed by Warner Home Video, $c c2001
[S.l.] : $b Encyclopedia Britannica, $c [2004]
[S.l. : $b s.n. ; $c 200-?] *Avoid using “unknown”
pub info and do a little research if possible
For locally produced, non-published materials
or off-the-air satellite tapings
260 $c (see handout) s
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Mary S. Konkel College of DuPage

26. Mary S. Konkel College of DuPage
Dates in 260 Field
Record copyright date from disc surface as found, using copyright symbol
No copyright-- look for latest date from label or container and record in brackets as assumed date of publication
Dates for the original production of a motion picture, television program, etc. are recorded in a 500 history note
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Mary S. Konkel College of DuPage

27. OCLC Fixed Field Date Type
Date type “p” used when video contains EXACTLY the same material as the original motion picture from which it was copied
Date type “r” used when video is reissued in SAME format
Date type “s” used when video is a new work with change in content eg. special features, multi-language soundtrack; subtitles
DVDs are generally coded as a NEW work
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Mary S. Konkel College of DuPage

28. Mary S. Konkel College of DuPage
Physical Description 300
SMD (specific material designation)> videodisc(s) (for a DVD) or videocassette(s) (for a VHS)
Give playing time as stated-- in minutes
If playing time not stated, but readily ascertainable, give it– best to time it
If playing time is not stated nor readily ascertainable, approximate (ca. 120 min.)
Time given should be the time of the title recorded in the 245. Use notes for supplementary materials like featurettes
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Mary S. Konkel College of DuPage

29. Mary S. Konkel College of DuPage
Physical Description 300
Some examples…
1 videocassette (117 min.) : $b sd., col. ; $c ½ in.
1 videodisc (ca. 90 min.) : $b sd., b&w ; $c 4¾ in.
1 videocassette (3 hr., 22 min.) : $b sd., col. ; $c ½ in. + $e guide (36 p. : ill. ; 28 cm.)
1 videodisc (180 min.) : $b sd., col. ; $c 4¾ in. + $e contents insert
2 videocassettes (93 min.) : $b si., b&w ; $c ½ in.
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Mary S. Konkel College of DuPage

30. Mary S. Konkel College of DuPage
Series Statement 440/490/830
Use 440 _0 to identify a series that is listed the same on the item as it is in the Authority File
Use 490 1_ to identify a series title that is listed on the item differently than in the Authority File– companion 830
Use 830 _0 to identify an “official” series title as listed in the Authority File—companion 490
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Mary S. Konkel College of DuPage

31. Mary S. Konkel College of DuPage
Order of Notes
System requirements (538)
DVD
VHS format; stereo.
DVD; Dolby digital 5. 1 surround sound
System requirements for DVD-ROM features:
Pentium PC running Windows 98+; Internet
connectivity; Internet Explorer 4.0
Produced for region 4 (Central and South
America); requires DVD player that plays
region 4 DVDs
We may combine into one note information that would otherwise appear in 2 or more short notes as is permitted in 1.7A5
Regions of the world handout
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Mary S. Konkel College of DuPage

32. Mary S. Konkel College of DuPage
Order of Notes
Nature or form (500)
Documentary
TV play
Language (546)
Look for CC symbol or SDH (Subtitles for the Deaf & Hearing Impaired). Note: subtitlers may interpret what is meant vs. what is said.
546 Closed-captioned
546 Soundtrack in English with subtitles in French
and Spanish; closed-captioned
546 Dubbed into Spanish
We may combine into one note information that would otherwise appear in 2 or more short notes as is permitted in 1.7A5
Regions of the world handout
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Mary S. Konkel College of DuPage

33. Mary S. Konkel College of DuPage
Order of Notes
Source of Title Proper (500)
Title from container
Title from cassette label
Cast, Narrators, Presenters (511)
Narrator, Bill Kurtis
Presenter, Mary S. Konkel
Robert Redford, Harrison Ford, Mel Gibson
Credits (508): Those who have contributed to the artistic and/or technical production
Editor, Steven Spielberg; music, John Williams;
choreographer, Bob Fosse; costume design, Madonna
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Mary S. Konkel College of DuPage

34. Mary S. Konkel College of DuPage
Order of Notes
History (500)
Originally released as a motion picture in 2001
Based on the novel by Bram Stoker
Originally broadcast on HBO in 2003
Date/Time/Place of Event (518)
Recorded Sept. 22, 2003 at the All College Convocation,
College of DuPage, Glen Ellyn, IL
Physical Description (500).
Dual-layer format; aspect ratio 2.35:1
Full screen (side A) and widescreen (side B) formats
“THX digitally remastered”—Container
Double-sided
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Mary S. Konkel College of DuPage

35. Mary S. Konkel College of DuPage
Order of Notes
Accompanying material (500)
Accompanying guide contains actor biographies, song
lyrics, and resource directory
Audience/Ratings (521) * indicator “8” means no display label, no indicator creates label: AUDIENCE
For speech pathologists
Ages 2-6
MPAA rating: PG-13
Other formats (500)
Also issued in VHS format
Movie rating handout
Caution against other formats note from a public service standpoint
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Mary S. Konkel College of DuPage

36. Mary S. Konkel College of DuPage
Order of Notes
Summary (520)
Brief without judgmental terms
Packaging is a guide; avoid superfluous words
If taken from item, use quotations and cite source
Even more helpful for videos which may only be used in-house
Contents– Formal (505) and Informal (500)
Special features include: theatrical trailers, music video,
The making of ___, and cast interviews
disc 1. Lord of the rings – disc 2. The making of Lord
of the Rings – [disc 3.] Audio recording of trilogy
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Mary S. Konkel College of DuPage

37. Mary S. Konkel College of DuPage
Order of Notes
Numbers (500)
Use quoted notes and cite source
“Catalog no ”—Disc label
Library’s holdings/local note (590)
College of DuPage Foundation grant
LIBRARY RETAINS: Latest edition
FOR HOME VIEWING ONLY
With notes (501)
On disc with: Star trek. Episode 2, Live long and
prosper
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Mary S. Konkel College of DuPage

38. Mary S. Konkel College of DuPage
Subjects 6xx
600 Personal Name
Shakespeare, William, $d $v Film and video adaptations
610 Corporate Name
College of DuPage $v Drama
611 Meeting Name
Olympic Games $n (23rd : $d 1984 :
$c Los Angeles, Calif.) $v Drama
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Mary S. Konkel College of DuPage

39. Mary S. Konkel College of DuPage
Subjects 6xx
650 Topical Subject
Ghosts $v Drama
Video recordings for the hearing impaired
Feature films $z United States
Horror films * sometimes seen in bib records as 655 genre headings
651 Geographic Subject
New York (N.Y.) $v Drama
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Mary S. Konkel College of DuPage

40. Mary S. Konkel College of DuPage
Subjects 6xx
690 Local Subjects
Check indexing in local system
Can be for non-DLC subjects to identify local collections or provide unique local access
LIBRARY FILM CATALOG—Drama
LIBRARY FILM CATALOG– Science
Fiction Films
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Mary S. Konkel College of DuPage

41. Added Entries 7xx (or 1xx)
700 Personal Name
Depp, Johnny
Coppola, Sofia, $d 1971-
Ross, J. B. $q (Jay Bernard), $d
710 Corporate Name
Warner Home Video (Firm)
College of DuPage Press
United States. National Aeronautics and Space
Administration
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Mary S. Konkel College of DuPage

42. Mary S. Konkel College of DuPage
AGONIZE
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Mary S. Konkel College of DuPage