1. VCCS – Peoplesoft hrms Employee self-service

2. Requesting Leave
In this topic you will learn how to request leave, both full days and partial days.
In this topic you will learn how request leave, both full days and partial days.

3. IMPORTANT NOTE:
Leave requests must be requested, approved and submitted BEFORE your timesheet for the corresponding pay period is submitted.
In this topic you will learn how request leave, both full days and partial days.

4. Approved leave requests will then automatically appear on the corresponding timesheet, eliminating the need to enter the leave on your timesheet manually.
In this topic you will learn how request leave, both full days and partial days.

5. Click on “Self Service” in the menu on the left.

6. Click the “Time Reporting” link.

7. Click the “Report Time” link.
Click the “Time Reporting” link, then the “Report Time” link.

8. Click the “Absence Request” link.

9. Enter the leave start date into the “Start Date” field
Enter the leave start date into the “Start Date” field. You can either manually enter the date or click on the calendar icon in the start date field and select a date from the calendar.
Enter the leave start date into the “Start Date” field. You can either manually enter the date or click on the calendar icon in the start date field and select a date from the calendar.

10. Click the drop down arrow in the “Filter by Type” field and select the type of leave you’re requesting. In this instance, we’re requesting annual leave for a classified employee on March 28.
Click the drop down arrow in the “Filter by Type” field and select the type of leave you’re requesting. In this instance, we’re requesting annual leave for a classified employee on March 28.
IMPORTANT NOTE: This list is not personalized for each employee. Check your leave balances to know what types of leave area available to you.

11. Click the drop down arrow in the “Absence Name” field and select the proper item. NOTE: The “Filter by Type” and “Absence Name” will always be the same.
Click the drop down arrow in the “Absence Name” field and select the proper item. NOTE: The “Filter by Type” and “Absence Name” will always be the same.

12. Because we are requesting leave for a FULL day, click “None” in the “Partial Days” options.

13. Enter the desired information into the “Duration” field
Enter the desired information into the “Duration” field. In this case, it is 8 hours.
Enter the desired information into the “Duration” field. In this case, it is 8 hours.

14. Click the “Calculate End Date” button
Click the “Calculate End Date” button. PLEASE NOTE: Click the “Is This FML Related” checkbox ONLY if FML has been approved through the Human Resources office and you are entering FML leave. Otherwise, leave it unchecked.
Click the “Calculate End Date” button. PLEASE NOTE: Click the “Is This FML Related” checkbox ONLY if FML has been approved and you are entering FML leave. Otherwise, leave it unchecked.

15. Enter any appropriate information in the “Requestor Comments” field
Enter any appropriate information in the “Requestor Comments” field. This gives your supervisor any necessary information needed to make a decision about your request. Click the “Submit” button.
Enter any appropriate information in the “Requestor Comments” field. This gives your supervisor any necessary information needed to make a decision about your request. Click the “Submit” button.

16. You receive confirmation that your Absence Request was submitted
You receive confirmation that your Absence Request was submitted. Click the “OK” button. This generates an to your supervisor to approve, deny, or rework the leave.
You receive confirmation that your Absence Request was submitted. Click the “OK” button. This generates an to your supervisor to approve, deny, or rework the leave.

17. You see that the status is now “Submitted” and the request appears in the “Request History”.

18. To submit a request for a partial day of leave, click on “Self Service” in the menu on the left.

19. Click the “Time Reporting” link.

20. Click the “Absence Request” link.

21. Enter the “Start Date”. You can either enter the date manually or click on the calendar icon in the Start Date field and select a date from the calendar.
Enter the “Start Date”. You can either enter the date manually or click on the calendar icon in the Start Date field and select a date from the calendar.

22. Click on the drop down arrow in the “Filter by Type” field and choose the appropriate type of leave. In this example, we’re selecting “Annual Classified” leave.
Click on the drop down arrow in the “Filter by Type” field and choose the appropriate type of leave. In this example, we’re selecting “Annual Classified” leave.
IMPORTANT NOTE: This list is not personalized for each employee. Check your leave balances to know what types of leave area available to you.

23. Click on the drop down arrow in the “Absence Name” field and choose the Absence Name. Remember that the “Filter by Type” and “Absence Name” will always be the same.
Click on the drop down arrow in the “Absence Name” field and choose the Absence Name. Remember that the “Filter by Type” and “Absence Name” will always be the same.

24. Note that the balance shown is as of the last processed date
Note that the balance shown is as of the last processed date. The current balances do not reflect unprocessed requests. Your balance should not be off more than one semi-monthly payroll cycle.
Note that the balance shown is as of the last processed date. The current balances do not reflect unprocessed requests. Your balance should not be off more than one semi-monthly payroll cycle.

25. Click on the drop down box in the “Partial Days” field
Click on the drop down box in the “Partial Days” field. The “Start and End Days” option allows you to enter consecutive partial days. If you are only entering 1 partial day, you would use the “Start Day Only”. If you need to enter partial leave on non-consecutive days, you must enter separate leave requests. In this example, we are requesting leave for two consecutive half-days.
Click on the drop down box in the “Partial Days” field. The “Start and End Days” option allows you to enter consecutive partial days. If you are only entering 1 partial day, you would use the “Start Day Only” or the “End Day Only” depending on what part of the day you want to take leave. If you need to enter partial leave on non-consecutive days, you must enter separate leave requests. In this example, we are requesting leave for two consecutive half-days.

26. Enter the desired information into the “Start Day Hours” and “End Day Hours” fields. Then enter the total number of hours requested in the “Duration” field. Click the “Calculate End Date” button.
Enter the desired information into the “Start Day Hours” and “End Day Hours” fields. Then enter the total number of hours requested in the “Duration” field. Click the “Calculate End Date” button.

27. The End Date is calculated automatically
The End Date is calculated automatically. NOTE: Click the “Is This FML Related” checkbox ONLY if FML has been approved through the Human Resources office and you are entering FML leave. Otherwise, leave it unchecked.
The End Date is calculated automatically. NOTE: Click the “Is This FML Related” checkbox ONLY if FML has been approved and you are entering FML leave. Otherwise, leave it unchecked.

28. Enter an appropriate comment in the “Requestor Comments” field
Enter an appropriate comment in the “Requestor Comments” field. This provides any necessary information to your supervisor that may be needed to make a decision. Click the “Submit” button.
Enter an appropriate comment in the “Requester Comments” field. This provides any necessary information to your supervisor that may be needed to make a decision. Click the “Submit” button.

29. You receive confirmation that your Absence Request was successfully submitted. Click the “OK” button. This will generate an to your supervisor to approve, deny, or rework the leave.
You receive confirmation that your Absence Request was successfully submitted. Click the “OK” button. This will generate an to your supervisor to approve, deny, or rework the leave.

30. You see that the status is now “Submitted” and the request appears in the “Request History”.