2. agenda Challenges faced during the implementation of mSCOA
mSCOA implementation within IMQS
Lessons learnt during the implementation

3. Challenges faced during the implementation of Mscoa
People
Processes
Technology
Resistance
Department Silos
Un-united front
Unclear accountability
Inconsistent reporting
Poor prioritization
Low integrity data
Split data sets
Integration differences

4. Mscoa implementation within imqs
All transaction posting will be fed to National Treasury from the Financial System in place at the client.
IMQS, is the sub ledger system which feeds the transactions to the Financial System.
Sub ledger
Asset life cycle

5. Mscoa implementation within IMQS
Coverage of the full asset life cycle
Debit and Credit transactions legs recorded against the mSCOA classification
Configurable mSCOA Journal creations
Screen shots from IMQS

6. Mscoa implementation within imqs
PLAN
BUILD
OPERATE
MANAGE
Master Planning
Budget & Project Prioritisation
Project Control System
Scheduled & Unscheduled Maintenance
Capture &
Verification
Replace / Upgrade Prioritisation
Remote Monitoring & Incident tracking
Asset Accounting
Asset life cycle indicators
INTEGRATION
ASSET Management
Technical Planning Inputs
Optimised Decision-making
Future works Planning
Capacity Management
Project Control System
WIP register
Maintenance Management
Real-Time Integration
Events notifications
Performance Management
Utilisation
Risk Analysis
Condition
Criticality
Business Intelligence
Blueprint: Correct asset management re-informs planning -> more accurate planning
IMQS focuses on the processes within the asset life cycle – ensuring that all transactions are recorded within the system for reporting to NT

7. Mscoa implementation within imqs
Systems integration - IMQS joins the technical & financial worlds

8. Mscoa implementation within IMQS
Screen shots from IMQS: Example used: De-recognition of 2 assets

9. Mscoa implementation within IMQS
Screen shots from IMQS: The mSCOA segments which will be the same for the debit and credit legs are recorded

10. Mscoa implementation within IMQS
The mSCOA Item nodes are recorded per financial field within the transaction taking place

11. Mscoa implementation within IMQS
Screen shots from IMQS: the mSCOA nodes are selected from the mSCOA Classification, as prescribed by NT.
The search also allows for the easy navigation of nodes
Phased Approach: Phase 1: full mSCOA segment classification, Phase 2: Smaller sub set, based on linking methods applied, Phase 3: IMQS to automatically assign mSCOA segments based on the transaction taking place and the asset classification

12. HOW DOES IMQS FIT INTO THE mscoa PICTURE?
SCOA Journal….
Configurations:
File location
GUIDs vs Account Nrs
Rolled Up vs Detailed
Column order

13. IMQS Mscoa implementation lessons learnt
People
Processes
Technology
Motivating the regulation benefits to bring about a mind set change
The importance of the change management process
Flexibility and simplicity is key
People: Change Man: People were resistant because all they saw was more work and change
Process: Change Man: Communication across Departments were lacking, quick to point fingers – had to turn it into an ‘us, as a municipality’ and not them vs us attitude + Advisory role, based on 17 years of experience
Technology: GUIDs vs Account Nrs, rolled up vs details, field order, method of communication (file based vs web services) + we initially wanted to go straight for the automated solution, but realized that we were getting ahead of ourselves

14. IMQS clientele