1. GRADUATE COORDINATORS BROWN BAG
Graduate Assistantships
GRADUATE COORDINATORS BROWN BAG
November 14, 2017

2. The Agreement: https://wwwp. oakland
The Agreement: documents/Grad-Assistantships/GA- Agreement/FINAL%20GA%20AGREEMENT%20.pdf

3. Support with filling out the agreement: THE CHECKLIST https://wwwp
Support with filling out the agreement: THE CHECKLIST documents/Grad-Assistantships/GA- Agreement/GA%20agreement%20checklist.pdf THE GUIDELINESS: documents/Grad-Assistantships/GA-Guidelines/GA%20Guidelines.pdf

4. Common Mistakes
 Not sending the supplemental detail form with the GA agreement.
 The supplemental detail form has RA or TA description, but the GA agreement has the opposite box checked.
 The supplemental detail form does not contain a job description.
 Not putting fund numbers in the business use only section for tuition and stipend coverage.
 Box not checked for full or part time.
 Filling out the agreement in pen rather than typing.
Agreements that need approval from the Office of Research Administration being sent to Graduate Study without the approval.
 Graduate Study not being notified if a GA terminates their position.

5. GRADUATE ASSISTANT DEADLINES 
The new Bill Due and Cancellation Policy took effect Fall 2017.
Students who have not:
Paid their bills in full; OR
Enrolled in a payment plan; OR
Had fully processed financial aid approximately two to three weeks before the first day of classes each semester.
Will be cancelled from their classes.
Final bill due date and cancellation date will be announced on the Student Financial Services Website.
To have enough time to process GA agreements and have their tuition award sent to financial aid, the deadline for GA agreements to Graduate Study has been revised.
Strict adherence to the deadlines is necessary to ensure all Graduate Assistants are able to take the classes that are needed and not cancelled.

6. GRADUATE ASSISTANT DEADLINES FALL 2017 GA Re-appointments due to Graduate Study by 5 p.m. April 15, 2017 New GA appointments due to Graduate Study by 5 p.m. May 1, 2017 INTERNATIONAL: New GA: appointments due to Graduate Study by 5 p.m. July 1, 2017 Winter 2018 GA Re-appointments due to Graduate Study by 5 p.m. 10/15/2017 INTERNATIONAL: New GA: appointments due to Graduate Study by 5 p.m. November 1, 2017 Summer 2018 Summer GA agreements due to Graduate Study by 5 p.m. 2/15/2018

7. GRADUATE ASSISTANT - % of Packages submitted
College of Arts and Sciences
Fall 17 GA PKGS received by 8/15/17
68%
Fall/Winter GA PKGS received by 11/10/17
84%
School of Business
82%
100%
School of Engineering
73%
86%
School of Ed. & Human Svcs.
75%
92%
School of Health Sciences
90%

8. Check on contract: Fall/Winter/Summer check
Summer appointments:
Check on contract: Fall/Winter/Summer check
Amend contract to add Summer if they had a Fall / Winter appointment:
Number of hours
Pay (has to be at least the min master/PhD GA rate)