1. Microsoft Access 2003 Illustrated Complete
Managing Database Objects

2. Objectives Work with objects Use the Documenter Group objects
Modify shortcuts and groups
Managing Database Objects Unit M

3. Objectives Create a dialog box Create a pop-up form
Create a switchboard
Modify a switchboard
Managing Database Objects Unit M

4. Working with Objects
Working with Access objects is similar to working with files in Windows
Use the View buttons on the database toolbar to arrange objects
Right-click an object within Access to open, copy, delete, or rename it
Managing Database Objects Unit M

5. Working with Objects Details View button Objects button Queries button
Managing Database Objects Unit M

6. Working with Objects
Name AutoCorrect fixes discrepancies between references to field names, controls on forms and reports, and object names when you change them
Name AutoCorrect will not repair references in Visual Basic for Applications code, replicated databases, or linked tables
Managing Database Objects Unit M

7. Using the Documenter
The Documenter creates reports on the properties and relationships among the objects in a database
This documentation is especially helpful to those who need to use the database, but did not design the original tables
Managing Database Objects Unit M

8. Using the Documenter Table name and file location Table properties
Field properties for SerialNumber
Managing Database Objects Unit M

9. Grouping Objects
Place objects in groups to easily organize or classify objects
A group consists of shortcuts (pointers) to each object that belongs to the group
The Favorites group is provided for every new Access database
Is similar in function to the Favorites folder used in other Microsoft programs
Managing Database Objects Unit M

10. Grouping Objects Shortcut report icon Groups button
Shortcut query icon
Managing Database Objects Unit M

11. Speech recognition
Speech recognition means being able to talk to your computer, and having it respond appropriately to the instruction
Must have a microphone, install the speech recognition software, and train the software to recognize the sound of your unique voice
Managing Database Objects Unit M

12. Modifying Shortcuts and Groups
Changes you make to an object by accessing it through a shortcut are saved with the object, just as if you had opened the object directly
Deleting a shortcut does not delete the object
Managing Database Objects Unit M

13. Creating a Dialog Box
A dialog box is a special form that displays information or prompts a user for a choice
Use dialog boxes to simplify the Access interface
Use form properties such as Border Style and Auto Center to make a form look like a dialog box
Managing Database Objects Unit M

14. The Final dialog box in Form View
Creating a Dialog Box
The Final dialog box in Form View
Managing Database Objects Unit M

15. Creating a Pop-up Form
A pop-up form is another special type of form that stays on top of other opens forms
Open a pop-up form with a command button
Managing Database Objects Unit M

16. Creating a Pop-up Form Command button Pop-up form
Managing Database Objects Unit M

17. Creating a Switchboard
A switchboard is a special Access form that uses command buttons to simplify and secure the database
Create using the Switchboard Manager
One switchboard page must be designated as the default switchboard
Managing Database Objects Unit M

18. Creating a Switchboard
Becomes a label on the switchboard
Identifies the action for a command button on the switchboard
Managing Database Objects Unit M

19. Modifying a Switchboard
Use the Switchboard Manager to add, delete, move, and edit the command buttons and text on a switchboard form
Use Form Design View to make formatting changes
Managing Database Objects Unit M

20. Summary Database objects may be organized using shortcuts in groups
Use the Documenter to provide a report on objects, fields, relationships, controls, and properties
Use three special forms: dialog boxes, pop-up forms, and switchboards to make a database easier to use
Managing Database Objects Unit M