1. 2.2 | Use Planning Tools

2. 2.2 AS 91355
Select and use planning tools to manage the development of an outcome
4 credits
Internal
The outcome you will use planning tools on is the booklet/brochure for 2.43
Implement advanced procedures to produce a specified digital media outcome

3. Review existing planning tools to inform selection of planning tools
2.2 AS Select and use planning tools to manage the development of an outcome
Review existing planning tools to inform selection of planning tools
Use planning tools to set achievable goals
Critical review points (goals/resources use of planning tools) at achieved
These are the three important components of this assessment

4. Planning for Practice
Critically analyse own and others use of planning tools and project management practices to inform the selection of planning tools that are suitable for own practice and reviewing
Planning tools used to achieve goals, manage all resources, plan critical view points
Revise your goals and resources where necessary to ensure effective completion of an outcome
Keep a record of the various versions to clearly show that you have reviewed along the way and made changes as necessary

5. Guidance
Ensure that there is a brief against which planning to develop an outcome can occur Critically analyse a range of planning tools and project management practices that have been used in past Technological Practice to give you information on PMI of various types of tools from your experience.
You could look at a range of online tools and case studies
To support students to undertake planning for practice at Level 7, teachers could:

6. During the Process
select and use planning tools to make effective planning decisions, establish and manage all resources (including time, money, stakeholder/s, materials, components, software, equipment, tools and/or hardware etc).
select and use planning tools which will allow for the efficient recording of justifications for key planning decisions made.

7. Examples of planning tools:
Brainstorms, mind-maps, idea banks, reflective journals, scrapbooks, action plans, Gantt charts, PERT charts, flow diagrams, graphical organisers, spreadsheets, and databases.
Must show resources (time, $$, stakeholder meetings, components, software, equipment, tools and/or hardware etc.)
Should allow for the recording of justifications for key planning decisions made.

8. Key Stages Plan Project Name ………………. Date …………………………….
Need/Opportunity ……………………………………………………….
Brief………………………………………………………………………..
…………………………………………………………………………..... 1 2 3 4 5 6

9. PERT: Project Evaluation Resource Techniques
PERT chart example

11. Case Studies: http://www.smartdraw.com/examples/project-charts/

12. GANTT chart

13. Tutorial video introduction into Gantt_Project.
Check it out on Teacher Tube.

14. Use planning tools to
set achievable goals
manage all resources
plan critical review points
revise goals and resources as necessary to ensure the effective completion of an outcome
Look the use of planning tools and determine the likely accuracy/validity of projections made based on findings obtained from them.

15. Select suitable planning tools
Analyse existing planning tools. These may include those used by you and other students, managers, industry mentors, and practising technologists.
Identify appropriate planning tools to help : set, review, and revise and/or confirm achievable goals
Determine and manage critical review points
Establish and manage resources to develop the outcome
Make detailed notes explaining how the planning tools helped to manage the development of the outcome
AND how the techniques applied resulted from the analysis of existing planning tools.
Look at other’s use of planning tools and determine the likely accuracy/validity of projections made based on findings obtained from them.

16. Analyse existing planning tools:
Look at others or their own previous planning tools
Identify appropriate planning tools
Discuss what tools are best and why – I noticed that Ms Technologist used a Gantt chart to help her meet key milestones…..blah blah so I have
Explain how the planning tools helped to manage the development of the outcome

17. Use the analysis to help Set goals, list resources, and determine critical review points
Use selected planning tools to do the following:
Establish a schedule for the project, include:
the key stages of the development process
the tasks to be completed at each stage.
Set achievable goals and determine progress review points to help achieve the goals.

18. Make notes on how decisions were made
[tech journal and progress review]
Add the critical review points to established schedule, include expected/predicted outcomes for each stage, production plans, for example, equipment lists, constraints or enablers. ·
Select and list the resources required to complete the development of the outcome .
Week
What I did
What worked well
What I need to work on or fix
Plan for next step
Resources needed

19. Session outline/ stakeholder feedback
Date
What am I going to do?
Resources I need
How did I go?
Stakeholder Feedback
Reflection: Am I where I want to be?
So what? Now what?

20. Review progress
Use selected planning tools to manage resources and develop the outcome
Regularly, particularly at identified critical review points, evaluate progress by:
revising and/or confirming goals, resources, and planning tools – update calendars/journal/Gantt chart (actual and predicted)
considering how to optimise use of time and materials to ensure completion of the outcome
· Document the development process

21. Reviewing planning tools
Students could ask:
Is this planning tool relevant at this stage of my project?
Does it help me effectively prioritise and manage resources?
Does it help me plan the actions required for each stage?
Does it help me to make key project management decisions that ensure the completion of my outcome?

22. Planning for Practice Some things I should think about when
What resources
might I need
and how could I
manage them?
Will I use oral,
graphic, written,
electronic methods
or models to show
my ideas?
What are
the opportunities
or constraints on my
practice and
the outcome?
Some things I should
think about when
planning the
development of
my outcome
What have others
done or are doing?
What are the
ethical, environmental,
legal issues
or codes of practice
I should consider?
Who will be developing
and using it?
What new skills and
knowledge will I need and
where will I get this?
Where will the outcome
be developed and used?
Planning…
Guides the development
of the outcome and ensures
fitness for purpose
Makes sure resources are
available and
sustainable

23. Planning for Practice

24. Achieve | You have to
Select and use planning tools to manage the development of an outcome
Select planning tools informed by a review of existing planning tools
Use the selected planning tools to:
establish a schedule for the project
set achievable goals
select and list resources
determine critical review points.
Manage the development of the outcome
Review progress as planned to ensure the completion of the outcome

25. Merit | You have to
selecting planning tools informed by an analysis of existing planning tools
reviewing progress at critical review points to revise and/or confirm goals, resources and planning tools to ensure completion of an outcome.

26. Excellence | You have shown evidence of:
On-going reflection on goals, resources and planning tools to optimise time and material use to ensure completion of an outcome.

27. Brainstorming and PERT Charts
Identify all tasks or project elements
Identify the first task that must be completed.
Identify any other tasks that can be started simultaneously with task #1.
Identify the next task that must be completed
Identify any other tasks that can be started simultaneously with task #2
Continue this process until all tasks are sequenced
Identify task durations.
Construct the PERT chart
Determine the critical path and Key Milestones.
Details
Identify all tasks or project components.
Brainstorm all component tasks needed to complete the project. Document the tasks on small note cards or brainstorming software
Identify the first task that must be completed. Place the appropriate card at the extreme left of the working surface.
Identify any other tasks that can be started simultaneously with task #1. Align these tasks either above or below task #1on the working surface.
Identify the next task that must be completed. Select a task that must wait to begin until task #1(or a task that starts simultaneously with task #1) is completed. Place the appropriate card to the right of the card showing the preceding task.
Identify any other tasks that can be started simultaneously with task #2.
Align these tasks either above or below task #2 on the working surface.
Continue this process until all component tasks are sequenced.
Identify task durations. Determine the most likely amount of time each task will
require for completion. Duration time is usually considered to be elapsed time for the task, rather than actual number of hours/days spent doing the work. Document this duration time on the appropriate task cards.
Construct the PERT chart. Number each task, draw connecting arrows, and add task characteristics such as duration, anticipated start date, and anticipated end date.
Determine the critical path and Key Milestones. The project’s critical path includes those tasks that must be started or completed on time to avoid delays to the total project. Critical paths are typically displayed in red.