1. Presenter: Yoel Kortick
How to create holding records for existing items via manage-50 (Version 18 and up)
Presenter: Yoel Kortick

2. Introduction and plan
In this presentation we will use manage-50 to create Holding records for existing items.
There are various ways to do this.
Here in this presentation will do this in the most efficient possible way
We will not change the bibliographic data at all because our “Main field” will be a virtual expanded field.

3. Introduction and plan
By not changing the bibliographic data we will eliminate the need to run multiple jobs.
As a result will not fill the Oracle tables (via archiving) or the file system (via multiple log files and $data_scratch output files).
We will explain how this will be done via live examples

4. Sample record number one - 61399
System number “Aleph 500 and the future of library science in Europe”
It has no Holding records
It has two items with this information: sub library STEAK, collection GUSH, call number type 1, call number 296.7(9) Kor
It has one item, with this information: sub library LAMB, collection SAFE, call number type 0, call number BM465

5. Sample record number one - 61399

6. Sample record number one - 61399
select Z30_SUB_LIBRARY,Z30_COLLECTION,Z30_CALL_NO_TYPE,Z30_CALL_NO,Z30_BARCODE from Z30 where Z30_REC_KEY like ' %';
**** Hit return to continue ****
Z30_S Z30_C Z Z30_CALL_NO Z30_BARCODE
STEAK GUSH 1 $$h296.7(9) Kor
STEAK GUSH 1 $$h296.7(9) Kor
LAMB SAFE 0 $$hBM
3 rows selected.

7. Sample record number one - 61399
select Z30_SUB_LIBRARY,Z30_COLLECTION,Z30_CALL_NO_TYPE,Z30_CALL_NO,Z30_BARCODE from Z30 where Z30_REC_KEY like ' %';
**** Hit return to continue ****
Z30_S Z30_C Z Z30_CALL_NO Z30_BARCODE
STEAK GUSH 1 $$h296.7(9) Kor
STEAK GUSH 1 $$h296.7(9) Kor
LAMB SAFE 0 $$hBM
3 rows selected.
Two HOL records should get created.
One for this combination

8. Sample record number two - 61400
System number “Aleph 500 and the future of library science in North Africa”
It has no Holding records
It has two items with this information: sub library STEAK, collection BENTZ, call number type 1, call number E933.5 Kor

9. Sample record number two - 61400

10. Sample record number two - 61400
select Z30_SUB_LIBRARY,Z30_COLLECTION,Z30_CALL_NO_TYPE,Z30_CALL_NO,Z30_BARCODE from Z30 where Z30_REC_KEY like ' %';
**** Hit return to continue ****
Z30_S Z30_C Z Z30_CALL_NO Z30_BARCODE
STEAK BENTZ 1 $$hE933.5 Kor
STEAK BENTZ 1 $$hE933.5 Kor
2 rows selected.

11. Sample record number two - 61400
select Z30_SUB_LIBRARY,Z30_COLLECTION,Z30_CALL_NO_TYPE,Z30_CALL_NO,Z30_BARCODE from Z30 where Z30_REC_KEY like ' %';
**** Hit return to continue ****
Z30_S Z30_C Z Z30_CALL_NO Z30_BARCODE
STEAK BENTZ 1 $$hE933.5 Kor
STEAK BENTZ 1 $$hE933.5 Kor
2 rows selected.
This is identical information so one Holding record should be created for both items

12. Expand routine to create Main field
When manage-50 runs it uses a “main field” to create the HOL record or a field designated in the configuration file.
Manage-50 creates the Holding information from the “main field” which may be an actual part of the bibliographic record or a virtual field created from an expand routine.
Now we will show an expand routine “YOELK” which will create the information for the creation of the Holding records.

13. Expand routine to create Main field
Here is the expand routine as it appears in bibliographic library usm01 $data_tab/tab_expand !
!!!!!!!!!!-!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!-!!!!!!!!!!!!!!!!!!!!!!!!!!!!!>
YOELK expand_doc_bib_z30
The routine runs procedure expand_doc_bib_z30 which creates a Z30-1 field for each item

14. Expand routine to create Main field
We will now use UTIL F 4 doc_expand with routine YOELK on records and to see what happens.
We will see that a Z30-1 field is created for each item.
Sub field 1 will include the sub library
Sub field 2 will include the collection
Sub field h will include the call number

15. Expand routine to create Main field
ENTER DOC NUMBER : 61399
Reading doc :
FMT L BK
LDR L 00000nam^a22^^^^^^u^4500
001 L
005 L
008 L s2008^^^^cau^^^^^r^^^^^000^0^eng^d
1001 L $$aKortick, Yoel$$d1971-
24510 L $$aAleph 500 and the future of library science in Europe.
260 L $$aHamburg :$$bEx Libris Press,$$c2008.
650 4 L $$aLibrary Science$$xEurope
OWN L $$aGLOBAL
CAT L $$aMASTER$$b99$$c $$lUSM01$$h1729
Z30-1 L $$lUSM01$$LUSM01$$mBOOK$$1LAMB$$ALamb Chops Library$$2SAFE$$BIn security safe$$hBM465$$ $$ $$f01$$FOvernight
Z30-1 L $$lUSM01$$LUSM01$$mBOOK$$1STEAK$$AEntricot Steak Library$$2GUSH$$BThe Gush Etzion collection$$h296.7(9)$$ $$ $$f01$$FOvernight
Z30-1 L $$lUSM01$$LUSM01$$mBOOK$$1STEAK$$AEntricot Steak Library$$2GUSH$$BThe Gush Etzion collection$$h296.7(9)$$ $$ $$f01$$FOvernight

16. Expand routine to create Main field
ENTER DOC NUMBER : 61400
Reading doc :
FMT L BK
LDR L 00000nam^a22^^^^^^u^4500
001 L
005 L
008 L s2008^^^^cau^^^^^r^^^^^000^0^eng^d
1001 L $$aKortick, Yoel$$d1971-
24510 L $$aAleph 500 and the future of library science in North Africa.
260 L $$aHamburg :$$bEx Libris Press,$$c2008.
650 4 L $$aLibrary Science$$xNorth Africa
OWN L $$aGLOBAL
CAT L $$aMASTER$$b99$$c $$lUSM01$$h1730
Z30-1 L $$lUSM01$$LUSM01$$mBOOK$$1STEAK$$AEntricot Steak Library$$2BENTZ$$BBentzion's special collection$$hE933.5 Kor$$ $$ $$f01$$FOvernight
Z30-1 L $$lUSM01$$LUSM01$$mBOOK$$1STEAK$$AEntricot Steak Library$$2BENTZ$$BBentzion's special collection$$hE933.5 Kor$$ $$ $$f01$$FOvernight

17. Holdings / Items Creation table
Now we need a “Holdings / Items creation table” to be used when manage-50 will be run.
The file is $data_tab/import/yoel_for_manage_50 !
!!!!!!!!!!!!!!!!!!!!!!!!!-!!!!!!!!!!-!-!!!!!!!!!!-!!!!!-!!!!!!!!!!-!!!!!-!!!!!!!!!!-!!!!!-!!!!!!!!!!-!!!
CREATE-ITEM-1ST
HOL N Z30-1 b
HOL N Z30-1 c
The first line means that an item will be created only if the first indicator of the main field is 0
The remainder lines mean that the sub field (in column 2) of the field (in column 5) will go to the sub field (of whatever is in column 6) of 852.
Note that the call number and sub field h does not appear here at all.

18. Holdings / Items Creation table
Warning: If you decide to change the order or structure of this table then your results may differ and may be undesirable.
$data_tab/import/yoel_for_manage_50: !
!!!!!!!!!!!!!!!!!!!!!!!!!-!!!!!!!!!!-!-!!!!!!!!!!-!!!!!-!!!!!!!!!!-!!!!!-!!!!!!!!!!-!!!!!-!!!!!!!!!!-!!!
CREATE-ITEM-1ST
HOL N Z30-1 b
HOL N Z30-1 c

19. Run manage-50 This will include our two sample records
The expand procedure which creates the Z30-1 field
The Z30-1 field is the main field, but it is in the configuration table so no need to put it here
The configuration table we previously looked at

20. Manage-50 results
Now we See that three Holding records were created (two for and one for 61400)
il-aleph02-18(1) USM01-YOELK>>cd $alephe_scratch
il-aleph02-18(1) USM01-YOELK>>tail -7 usm01_p_manage_
Results of manage-50 run
Number of bib records read:
Number of ADM records created:
Number of HOL records created:
Number of item records created:
end

21. Manage-50 results for 61399
For record two Holding records were created: and 50469

22. Manage-50 results for 61399
50468 and are both linked to and have correct information in sub field b, c and h
First indicator 1 for Dewey
First indicator 0 for LC

23. Manage-50 results for 61399
Each item is linked to the correct Holding record

24. Manage-50 results for 61400
For record one Holding record was created: 50470

25. Manage-50 results for 61400
50470 is linked to and has correct information in sub field b, c and h

26. Manage-50 results for 61400
Each item is linked to the correct Holding record