1. GUIDANCE DOCUMENT FOR USING ACTEDS FUNDING IN GOARMYED
Guidance for registering in GoArmyEd (GAE) – SLIDE #2
IDP step by step guidance – SLIDE #5
GAE step by step guidance for completing a training application and SF 182 – SLIDE #17
Local National and USACE guidance – SLIDE #37
DTS step by step guidance for travel using CP-12 funding – SLIDE #38

2. Registering in GoArmyEd
(Next 2 Slides Can Be Skipped if Registered in GAE)

5. Individual Development Plan (IDP) Guidance for Using ACTEDS Funding

6. IDP Goals are created in the “Plan” tab, and under “Goals Management”

7. Select Create New Professional Goal

8. Start and End Dates are required; Mark the “IDP Goal” box; Goal Range and ACTEDS Priority are required

9. Goal name is required – a specific course can be selected or a manual entry can be made - Once complete, select “Save”

10. After saving, goal appears in current goals
After saving, goal appears in current goals. Continue to add goals until you are ready to add them to your IDP

11. When you are ready to add goals being “held” in current goals, move to the Individual Development Plan tab. Select “Create New IDP”

12. Enter a start and end date – the dates selected will dictate what appears on the IDP – select dates that cover the time period for which your goals are listed – For example, if you have a developmental assignment as a goal that is scheduled for 14 months from the date of IDP creation, and the IDP dates are for one year, the goal will not show up on IDP – there is also an option to choose “Select all (short term or long term) goals

13. Select “Save”

14. IDP is saved in “Draft” status – THERE IS MORE, DON’T STOP HERE!

15. Goal shows on Draft IDP – scroll to bottom and select “Submit”

16. IDP is in “Pending Review” status – (IDP can still be printed in this status) – Supervisor will receive notification of a pending review. Supervisor can Approve, Disapprove, or Return for action with comments and suggestions for modifications, entries
Each time an individual has significant changes to IDP, a new IDP should be submitted
IMPORTANT!! Be certain your supervisor listed is correct, and available – if IDP is not approved by that supervisor, it stalls a new IDP

17. GoArmyEd (GAE) Training Application and SF 182 Guidance

18. Start Here
*******ALL REQUESTS FOR TRAINING MUST BE SUBMITTED AT LEAST 30 DAYS OUT

19. Select:
IDP Course OR
Education Program
HQDA Centrally Funded Program
*****THE MAJORITY OF TRAINING APPLICATIONS WILL BE IN THE CP-12 TRAINING AND EDUCATION CATEGORY SEE NEXT SLIDE*****
(you will know if you are in one of the other programs)

20. Most training will be this category

22. First 3 fields are mandatory
Must upload verification of 3 year service as ARMY CIVILIAN (recommend keeping SF50 on desktop)
When complete, select “Next (Class Search)”

25. Use Search Function

26. Advanced Lookup Recommended

27. Using the “contains” option for any of the fields renders a more accurate and complete search

28. Select your vendor from search results

29. Complete search criteria and select “search” for uploaded classes by the specified vendor
Select “I cannot find my course”
(Option 2 is used most often – requestor may enter manually, title of class or developmental assignment, etc.)

30. Fly out box appears when “I cannot find my course” is selected
Click Request SF 182

31. SF 182 will appear
Complete all fields with your specific information
Use School/Vendor search function as you did before

32. Use the contains function to locate vendor again

33. Select your school or vendor

34. School will populate
All sections of 182 must be complete
If manually entering course ID and name, get info from school or vendor
If developmental assignment or other non-named training, enter text that describes training and enter any course ID (recommend using date and partial name – i.e. Cadet Command Developmental 03/18/15)

35. Enter tuition amount (if any)
Enter travel costs (good faith estimate)
When all fields are complete, select “Submit”

36. The Approval Actions can be checked a few days after submission – to be fully approved, 182 must have at least 3 levels of approval:
Supervisor
Career Program Manager
HQDA G-3-5-7

37. Notes:
You still need to “register” or contact your school or vendor – GAE is for requesting money but does not necessarily register you for a course with the vendor
If you are not traveling (or CP-12 is not funding travel), simply wait for full approval of 182 – school or vendor will invoice in GAE – you have no further action
If CP-12 is funding your travel, you MUST FOLLOW THE GUIDANCE EXACTLY, listed on the next slides
Local National individuals: will be added to GAE – currently require manual 182 and manual travel authorization (orders) – contact CP-12 office for guidance
Corps of Engineers: Submit 182 in GAE, then follow guidance of Career Program Manager (will have to process manual travel authorization (orders) or WBS as USACE does not use DTS
Group requests: for regional training, group requests (182s) can be processed at the CP-12 Management Office – you will be told if your training includes a group request. If it does, the 182 will show up in your GAE record – upon approval, advance to the DTS (or appropriate travel authorization step)

38. Defense Travel System (DTS) Guidance For Using ACTEDS Funding

40. Once window pops up, select Create New Authorization Order

41. Complete all required fields – use your actual dates, course name, and trip description, etc. Sample shown here
Select “no” for another TDY Location
CP-12 does not fund rental cars – no exceptions

42. System will prompt you to enter return information.
SELECT NOT APPLICABLE next to Conference/Event Name
Select Save and Proceed

43. Without selecting any flights or expenses, Go to the “Review/Sign” Tab

44. Enter your approved 182 number in the Reference field – Scroll to bottom and select “Save”
STOP HERE!!!! Do not make flight arrangements or add any expenses – Back out of DTS and DO NOT SIGN
G 3/5/7 will manually add your LOA – they do not cross org. Once the LOA is placed (check your DTS periodically) you can add flights and expenses, sign and submit.