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2. CIMS Community of Practice (COP) Call ISD & State Monitors and TA Providers January 25, :30– 11:30 a.m. 2

3. Agenda Updates New CIC staff December workbook
Data verification/validation
FM Module FM
Training
February 7 training
New training materials
Upcoming events
Upcoming due dates
Questions? 3

4. New CIC Staff
Mary Jo Gruber Consultant, Continuous Improvement and Compliance (CIC),
Welcome! 4

5. December 2010 Workbook Important dates:
Acknowledge Reports: January 15, 2011
Submit CAPs: February 15, 2011
Submit PR1: June 1, 2011
Request CAP closeout: September 15, 2011
Acknowledge reports update:
As of January 24, 812 of 833 locals had acknowledged reports. 5

6. Data Verification/Validation Update
The MDE has started to review B-3 (Statewide Assessment) and MI-CIS data.
If noncompliance is identified, findings will be issued in the April 15, 2011 workbook. 6

7. FM Module Updates
Desk Audits will now be completed using the FM Module!
ISD monitors who will be facilitating Desk Audits will be trained on the Module via a webinar. Date and time are TBA. 7

8. FM Update: B-4A and 4B
Locals have been notified about FM on-sites and Desk Audits.
Training of FM on-site team members was held on January 19, 2011.
Visits start January 31 and end March 7.
For additional resources, visit the CIMS website. 8

9. February 7 – ISD Monitor Meeting
Register online for “Be a CIMS Sleuth”
Deadline is January 28 at 1:00 p.m.
ISD Monitors only
Where: Lansing Lexington
Time: 10:00 a.m. – 3:00 p.m.
Breakfast and lunch included 9

10. February 7 – Agenda Agenda includes:
Information regarding the April 2011 Strand Report
How to access and make sense of the Graduation and Dropout (GAD) data
(Indicators B-1 and B-2)
Student achievement data via the Michigan Education Data Portal (MEDP)
(Indicator 3)
Other timely tidbits 10

11. February 7 – Details 11 What to bring: Laptop
GAD user name and password
MEDP user name and password
High level of energy and commitment! 11

12. New Training Materials
Look for new how-to documents on the CIMS website in the coming weeks!
Tips & Tricks for ISD Monitors and State officials
How to Use the FM Module – For locals
Documents newly posted on the password-protected site include:
How to Use the FM Module
How to Review an SLCAP
How to View the Status History
FM Manual (revised January 2011)
Combined Monitor List 12

13. New Training Materials
Documents newly posted on the public site under the FM tab  B-4 A/B Suspension and Expulsion include:
Focused Monitoring Desk Audit Procedures (For use by ISD Monitors and Local RAP Teams)
Overview of B-4A/B
IDEA Regulations Related to Suspension/Expulsion
SRR Form 13

14. Significant Disproportionality: Suspension/Expulsion
Did you know that locals that are identified for 4B (Suspension/Expulsion by race/ethnicity) are very likely to be identified for significant disproportionality?
Notification letters will be coming in early May.
Locals with significant disproportionality will be required to attend June 2 meeting with Eleanor White in Lansing and will learn about the required 15% for early intervening services and other requirements.
How do you know if you schedule this on your calendar? 14

15. Upcoming Events January - Monitors Advisory Team – January 28, 2011
February
- ISD Monitor meeting – February 7, 2011
- UP State Conference – February 25, 2011
- Monitoring Advisory Team – February 25, 2011
March
- MCEC Conference – March 3 and 4, 2011
- Joint ISD Director/Meeting – March 16, 2011
- COP call – March 23, 2011, 1:30 p.m. 15

16. Workbook Due Date Reminders16

17. Questions? 17

18. Contact Information
CIMS Website
CIMS Help Desk
(877)
MDE
Teresita Long, Supervisor, CIC, OSE-EIS,
Cheri Oczepek, Coordinator, CIC, OSE-EIS,
Mary Jo Gruber, Consultant, CIC, OSE-EIS, 18