1. Student Information System Request for FY 10
Presentation to the UTFAB
Tuesday, March 31, 2009
Chris Seng, Enrollment & Access,
Don Hesser, Dir. Information Systems,
Rusty Scott, ACNS,

2. Outline SIS Overview FY09 Summary of Activities FY10 Plan
Request for FY10
Summary
UTFAB - March 31, 2009
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3. SIS Overview - Description
Supports the following offices:
Academic Departments – All 63
Accounts Receivable – Student Billing
Admissions – Prospects and Applicants
CASA – Advising and degree audit
Catalog and Curriculum – Class Schedule
Division of Continuing Education – Credit Courses
Graduate School – All Graduate Departments
Registrar’s Office – Registration and Grades
Student Financial Services – Financial Aid
UTFAB - March 31, 2009
SIS Project Request

4. RAMweb
UTFAB - March 31, 2009
SIS Project Request

5. RAMweb Logins per Year Quickly… UTFAB - March 31, 2009
SIS/Portal Request
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6. ARIESweb Web based counterpart to RAMweb
Used by Advisors, department staff and faculty to support students
‘One-stop shopping ’for academic data
Centralized set of tools for advising and administrative record review
This changed the culture at CSU, giving faculty direct access to student data!
UTFAB - March 31, 2009
SIS Project Request

7. UTFAB - March 31, 2009
SIS Project Request

8. FY09 Summary of Activities
Development of ASCSU election support in RAMweb
RamCT to ARIES final grade interface
Accepting financial aid awards in RAMweb
Merit Work Study application in RAMweb
Completion of eProgram of Study for Graduate Students in RAMweb
Confirmation for applicants in RAMweb
Enrollment deposit for admitted students in RAMweb
Transfer credit report listing all transfer courses accepted
DARS degree audit now shows student athlete compliance with NCAA academic program requirements
Begin work to migrate ARIESweb out of RamPoint portal
Quickly.
UTFAB - March 31, 2009
SIS Project Request
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9. FY09 Summary of Activities – page 2
Implementation of Banner 8.0 and 8.1
Oracle database updates
Implement workflow software to support document routing and automation of manual processes
Acquisition and implementation of document management/imaging system
Upgrades to DARS, U.Select, and ODS
Quickly.
UTFAB - March 31, 2009
SIS Project Request
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10. FY09 Summary of Activities – page 3
Banner 8, Imaging and Workflow – Foundation for more improvements
Registration waitlist – analysis and testing of this new feature is underway.
Registration error messages can now be customized
“Link error” is now “Additional component required” and the course section required is now identified.
Larger fields for names and addresses. No more truncation!
Ability for special characters (tildes, accents, more) for names on Diplomas
Scanning documents, storing the image, trigger of processing requirements. Saved documents such as academic transcripts can initiate workflow to trigger next steps in document processing.
Quickly.
UTFAB - March 31, 2009
SIS Project Request
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11. FY10 Plans – At Current Funding
Implementation of RAVE Guardian
Class schedule display of required materials w/ISBN # as required by new federal legislation
Display of transcripts in ARIESweb for advisors
Electronic routing (workflow) of eProgram of Study for signatures
Implement registration waitlist functionality
Infrastructure upgrades in RAMweb programming code to remain with current technology and security standards and improve efficiency of code base.
Reduce loans online in RAMweb
Term-based financial aid functionality
Improve application status for applicants
Complete migration of ARIESweb from RamPoint portal
Quickly.
UTFAB - March 31, 2009
SIS Project Request
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12. FY10 – Funding Reallocation Proposal
Decommissioning RamPoint frees resources that would be better used directed to enhancing RAMweb
Most RamPoint functions transitioned to Google Apps
Cost redirection proposal
$77K software maintenance
$21K hardware maintenance
At 50/50, $49K split cost
UTFAB - March 31, 2009
SIS Project Request

13. FY10 Proposed Enhancements
For consideration with approval of funding reallocation
Redesign hold information page
Class Schedule rewrite – this is a major initiative; goal is to improve user interface and consolidate key schedule data on one web page.
Online directory preference settings
Electronic request for major, minor (field of study) changes
Electronic grade changes for instructors
Online information about overrides approved for students
Investigate delivery of RAMweb content on mobile devices.
Display repeat/delete information for students in RAMweb
UTFAB - March 31, 2009
SIS Project Request

14. Request for FY 10 FY 09 budget $493,824
Increases for FY 10 (next year)
Software licenses (mandatory) $10,709
Salary/benefits $0
Hardware maintenance $1,633
Total (2.49%) $12,342
Total FY 10 request $506,166
Recall 7% increase projection presented last year.
UTFAB - March 31, 2009
SIS Project Request
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15. Staffing for FY10, Split 50/50 5 professionals Student staff – E&A
RAMweb/ Developer (2) – E&A
Middleware/Applications Developer – ACNS
Web Applications Specialist – IS
DBA (Database Administrator) – IS
Student staff – E&A
Critical to preserve these staff, due to cuts in other areas
1 New
UTFAB - March 31, 2009
SIS Project Request
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16. Request for FY 10 FY 10 total of $506,166 A 2.5% increase
UTFAB - March 31, 2009
SIS Project Request
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17. UTFAB Funding Criteria
1. Benefit as many students as possible
All students at CSU are benefiting.
2. Ability to effectively utilize the fee
Your decision.
3. Not funded by CFT
Check.
4. Adherence to budget and accountability
5. Potential for direct student use
Absolutely.
6. Effort, thought & clarity in the plan
7. Quantitative usage data
See RAMweb graphs.
8. Financial co-sponsorship
80% of total funded by the University.
9. Central/distributed balance
10. Cost/benefit ratio
UTFAB - March 31, 2009
SIS Project Request
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18. Summary We request your continued support of the project
The UTF and student support provided the critical impetus for the project
The system is performing exceptionally well, and meeting all demands for service
A very modest overall increase in budget, and a redirection of current expenses for RamPoint can enable many new services
Thank you for your support!
Not sure about this slide
UTFAB - March 31, 2009
SIS Project Request
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19. Questions… are most welcome. UTFAB - March 31, 2009
SIS Project Request
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