1. Visa Sponsorship for UCF International Faculty & Staff
Jason Kennedy
Associate Director | UCF Global
November 14, 2017
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2. Common Visa Types for UCF International Faculty& Staff Sponsorship
H-1B Visa
TN Visa
J-1 Visa
O-1 Visa
F-1 OPT (Optional Practical Training)
J-1 Academic Training
Give a brief overview of the presentation. Describe the major focus of the presentation and why it is important.
Introduce each of the major topics.
To provide a road map for the audience, you can repeat this Overview slide throughout the presentation, highlighting the particular topic you will discuss next.

3. H-1B Visa Highlights
Easiest path to a streamlined Green Card filing for most faculty
Subject to prevailing wage
Position must include standard benefits
Employer fees range from $960 up to $3685
Processing ranges from 4 ½ months up to 8 months
Paperwork is initiated by hiring department
What will the audience be able to do after this training is complete? Briefly describe each objective how the audience will benefit from this presentation.

4. TN Visa Highlights
U.S. work visa designated for Canadian and Mexican residents
Allows for indefinite renewals (3 years per filing)
Not subject to prevailing wage
Position must be in a specified occupation
Employer fees range from $50 up to $2485
Processing ranges from 2 months up to 6 months
Paperwork is initiated by hiring department
What will the audience be able to do after this training is complete? Briefly describe each objective how the audience will benefit from this presentation.

5. J-1 Visa Highlights
U.S. exchange visa designated for various categories such as Research Scholars and Professors
Allows for a maximum stay of 5 years
Not subject to prevailing wage
Position cannot be tenure track
Fees are currently $340
Processing ranges from 2 months up to 12 months
Paperwork is initiated by hiring department
What will the audience be able to do after this training is complete? Briefly describe each objective how the audience will benefit from this presentation.

6. O-1 Visa Highlights Visa for individuals with extraordinary abilities
Allows for indefinite renewals (3 years for initial filing)
Not subject to prevailing wage
Employer fees range from $0 up to $7485
Processing ranges from 2 months up to 6 months
Paperwork is initiated by hiring department for employment arrangements
What will the audience be able to do after this training is complete? Briefly describe each objective how the audience will benefit from this presentation.

7. F-1 OPT Highlights
Work permit/authorization primarily for F-1 students who have graduated and seek employment in their field of study for practical training
Allows for a maximum stay of 12 or 36 months
Not subject to prevailing wage
Student fee is $410
Processing ranges from 3 months up to 6 months
Paperwork is initiated by candidate
What will the audience be able to do after this training is complete? Briefly describe each objective how the audience will benefit from this presentation.

8. J-1 Academic Training Highlights
Work permit/authorization for J-1 students who have graduated and seek employment in their field of study for academic training
Allows for a maximum stay of 18 or 36
Not subject to prevailing wage
There are no fees for this filing
Processing takes only a few weeks
Paperwork is initiated by candidate
What will the audience be able to do after this training is complete? Briefly describe each objective how the audience will benefit from this presentation.

9. Best Practices for UCF Hiring Departments
After selecting a candidate who needs a visa, finalize their start date & an alternate date 1
Refer to UCF Global for appropriate visa 2
Hiring dept. & candidate each should complete their required paperwork in a timely manner 3
This is another option for an Overview slide.

10. UCF Global Who’s Who Expert Visa Type Marguerite Partain
H-1B, TN, O-1, and Green Card
Zack Salloum
J-1 Visa
Christina Khan
F-1 OPT
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11. Microsoft Engineering Excellence
Questions?
Microsoft Confidential

12. University of Central Florida International Employee Sign-In Process & Practices
Beejal Nana
November 14, 2017

13. UCF Global: Employment & Taxation Unit (E&T)
Complete employee sign-in paperwork for all hires who are not U.S. Citizens or U.S. Lawful Permanent Residents (Green Card holders)
Update Employment Eligibility Expirations (I-9 updates)
Provide Tax Guidance and Compliance

14. Employee Sign-in: New Hire to UCF
E&T completes the following:
I-9
Affirmation Form (E&T does not complete or request background checks)
Personal Data Sheet W4
W8/W9
3 in 1 loyalty oath form
Employee Acknowledgment form
Retirement Status form
SSA-1945 (if applicable)
FNIS & Copies of Immigration Documents
New Hires to UCF or off of Payroll for more than 1 year

15. Employee Sign-In: Rehire Paperwork
Employee has been off of payroll for more than 120 days (equivalent to 1 semester) but less than a year
E&T will complete the following H.R:
I-9
Retirement Status form
E&T will include the FNIS form and copies of the employee’s immigration documents

16. Employee Sign-In: Recently Terminated
If an employee has been off payroll for less than 120 days but has valid work authorization and is being rehired, then E&T does not complete any documents
An ePAF and applicable agreement is only needed from the department

17. Employee Sign-In: Switching Departments
If an employee has valid work authorization and is an active employee; E&T does not need to complete any documents
The current department will need to submit a termination ePAF to H.R.
New Hiring department will need to submit a hire ePAF to H.R.

18. E&T completes hire or rehire paperwork
Quality Control
E&T completes hire or rehire paperwork
E&T provides the original hire/rehire packet to the employee to give to the department
A copy of the original hire/rehire packet is sent to central H.R. for their records and review
E&T
H.R
Department

19. I-9 Updates
Non U.S. Citizens and non-Lawful Permanent Residents will need to update their I-9 whenever they shorten/extend their work authorization in the U.S.
30 days prior to the I-9 expiration, the employee and their supervisor will get notifications from central H.R.
E&T is currently working on a process to also send the employee reminders regarding their I-9 expiration
Common examples:
Shorten I-20 due to the student graduating and has applied for OPT
Student extend their I-20 or DS 2019 due to academic program extension
J-1 Scholars or Researchers extend their DS 2019 due to employment contract extensions
Receive a new Employment Authorization Document (EAD Card)
Switching from F-1 to Green Card

20. Things to keep in mind….
E&T will need the employment start date to complete the I-9, e.g. GTA/GRA contract, letter from the department, employment agreement etc.
New and Rehire employee sign in paperwork is required to be completed on or prior to the 1st day of employment at UCF
E.g. F-1 student graduates and applies for OPT: Applying for OPT does not authorize an F-1 student to continue working after graduation. The student will need the actual EAD card in hand to continue or commence employment. Departments need to plan for a gap in employment if applicable.
It is crucial for an F-1 or J-1 employee to stop working once their program has ended or has been shortened. If they continue to work they could be subject to unlawful employment that may lead to termination of their immigration status.
Please reach out to E&T if you do not have a template of this letter. Typically, the template is provided to the employee at the time of their employee sign-in paperwork appointment with instructions on how to apply for a SSN.
Only provide the Social Security Template letter for employees that have a job offer in the current semester. Do not complete this letter for students with fellowships if they do not have paid employment in the current semester.

21. Employment & Taxation Coordinators:
Contact E&T
Employment & Taxation Coordinators:
Marguerite Partain
Tatiana Cruz – Nigaglioni
Beejal Nana
Associate Director, Finance & H.R:
Jason Kennedy
UCF Global Front Desk:

22. Questions?