1. Discussion on Electronic Meeting
Document No:
GSC17-PLEN-37
Source:
TTA
Contact:
Michael Kim
GSC Session:
PLEN
Agenda Item:
7.1
Discussion on Electronic Meeting
Michael Kim,
Principal Specialist of TTA

2. Last GSC-17 HoD Teleconference
TTA proposed Web-based Electronic Meeting as a New and Novel topic
to share current practices
to discuss implications to working methods of PSOs
to develop common understanding and best practices
to identify follow up actions such as establishing a Task Force Group

3. Current Status Web conference Audio conference TTA ITU ETSI WebEx
(up to 25 attendees)
GotoMeeting
GotoWebinar
(up to 1000 attendees)
Adobe Connect
(up to 25/75 attendees)
(up to 1000 attendees,)
Audio conference
VoIP
TTA audio conference service
ITU audio conference service (PSTN)
Rphone (Integrated in Adobe Connect)
ETSI audio conference service (PSTN)

4. TTA Current Status Operation Rules Operation Guidelines
Article 54. Promotion of Online Standardization Activities
The TTA President shall conduct and manage any standardization activities electronically in order to implement the standardization procedures promptly and transparently, and relevant work activities efficiently, and facilitate cooperation with international organizations or foreign standardization bodies.
Operation Guidelines
Article 6. Holding of Meetings
The chairman may hold face-to-face, paper (including ) and online meetings by considering necessity and importance of meetings.

5. Issues of Electronic Meeting
Attendee may encounter various unstable network/system situations during meeting
Case 1: an attendee is off the meeting
Case 2: an attendees can’t speak and/or listen
Case 3: an attendees is on and off the meeting
Countermeasure
chairman may checks availability of attendees at the end of meeting if they had any issues regarding connection problem
attendee may send notice of his/her problems to chairman after the meeting
Is it reasonable if chairman invalidates unsatisfied meeting? For example,
More than 30 % of attendees were on and off during meeting
Major attendee was off the meeting with connection problem

6. Proposal TTA suggests to have task force to share information on
working method of electronic meeting
current rules and procedures of each PSO to support electronic meeting
aiming to develop the common guideline which PSO may apply to their electronic meeting.