1. Student Organization Reorientation
Presented by
The Office of Student Life
Fall 2016

2. Reorientation: agenda
Introductions
Resources
Spaces
Money
Policy Forms
Events
Communication
The Beat
Q & A

3. resources Nuts and Bolts Office of Student Life (G007 Wahl Hall West)
(kumc.edu – Office of Student Life)
(The Beat – Office of Student Life – documents)
Office of Student Life (G007 Wahl Hall West)

4. resources: extras Kitchen and supplies Printing Mail/collections
The Yearly Planning Calendar
Web pages
Accounts

5. Spaces: access & reservations
Calkins Conference Center
Stoland Lounge
Student Governing Council Board Room

6. Money, Money, Money
All safekeeping goes through the Office of Student Life
Safekeeping account application
Safekeeping accounts (financial updates)
Reimbursement requests (turn-around times)
Deposits
Funding
SGC – MSA – GSC
All organizations disperse funds to student organizations (differently)
Funds are allocated to groups through The Beat and students are reimbursed

7. Money, Money, Money Funding MSA – Med Student Organizations
GSC - Organization must involve Graduate Students and you must attend three meetings each semester.
SGC – New Rolling Funding Process
Deadline is the 15th of each month
Sept. 1 – September/October (Note about September Events)
Oct. 1 – November
Reimbursement request is due on the 15th of the next month
Funding in advance is fine.
Org Funding vs. Campus Event Funding

8. Policy Forms Fundraising and Special Event & Fundraising Form
Alcohol Beverage Request Form

9. Events: Logistics Reserving a room TLT Media KUMC rooms Media request
Online Request Form
TLT Media
(913)

10. Events: Logistics Facilities Housekeeping
Event Services Request Form
Indicate that you are a student organization and whether or not you would like to setup the tables and chairs yourself.
Make sure to include: Tables, Chairs and Trashcans
Housekeeping
For small group meetings/presentations in small classrooms you are responsible for ensuring the room is clean.
With great power comes great responsibility
With lack of responsibility comes great consequences
Ensure that your room is cleaner if than you found it.
All trash goes into the hallway

11. Communication & promo KUMC campus events calendar
Broadcast s to all/targeted students
Bulletin boards (school & hospital)
The Beat
The Weekly Beat

12. The beat: features List of organizations Organization description
Organization roster
Campus resources documents
Organization forms
Organization resources/documents
Bylaws
Meeting minutes
Tie to social media
Calendar
Transition reports
Photo gallery
Customized banners
Event/program information
Event invites/RSVPs
/text messaging
And more!

13. New To The Beat!
Corq
Subscribe

14. The beat: Roster Update primary contact Update leadership
Manage your organization’s roster

15. The beat: documents & Forms
Your organization’s site should serve as the central and historical point of all relevant documents
Create a form for your organization to gather specific information, such as an application.

16. The beat: events Put all meetings and events on the Beat.
Events that have an image or flyer uploaded along with it will appear on the event flyer board on the homepage. (saved as a PDF or JPEG)
The Beat events will be automatically added to the Weekly Beat.

17. Reorientation: questions & answers

18. Save The Date: Leadership Program
“The Art of Transitioning Student Organization Leadership”
Nov 8th, 2016
1050 SON

19. Thank you Presented by the Office of Student Life studentlife@kumc.edu
Director: Ryan Gove,
Coordinator: Nick Hayden,