1. DIRECTOR-GENERAL: MKUSELI APLENI
BRIEFING OF THE STANDING COMMITTEE ON APPROPRIATIONS ON THE 2017 ADJUSTMENTS APPROPRIATION BILL
DIRECTOR-GENERAL: MKUSELI APLENI
PRESENTED BY:
22 NOVEMBER 2017

2. BACKGROUND
During the 2009/10 financial year, the incoming administration inherited a bankrupt Department in that the Department was being litigated by service providers who had not been paid for services already rendered. In this regard, the following interventions were implemented:
Department approached National Treasury outlining the challenges it faced and sought funding to settle all valid debts. National Treasury agreed and supported the Department to over-spent its budget resulting in unauthorised expenditure of R1 billion, which was approved through an Appropriation Bill during the 2016/17 financial year.

3. BACKGROUND (Continued)
Due to fiscal pressures, additional funding requests were not granted. However, an alternative funding model in a form of Self Financing was approved and implemented during the 2013/14 financial year;
Self financing works on the basis that revenue collected by DHA is allocated back to the DHA during the Adjustment Estimate of National Expenditure (AENE).
Furthermore, DHA had challenges to implement its modernisation project (Who Am I Online (WAIO)), which resulted in a re-negotiated contract. The following commitments were agreed to:
Original WAIO scope will be implemented as planned;
The project will be funded through earmarked funds.

4. ORIGINAL WAIO SCOPE INTEGRATION ID Smart Card & HANIS & EDMS NIIS
New NPR
Live Capture
ID’s & Passports
Births & Deaths
Permits & Visas
Citizenship
Adoption
Marriages
Movement Control System
Frequent Traveller System ID
Smart Card &
EDMS
Original WAIO Scope
Excluded from WAIO Scope
HANIS &
NIIS
R ,283 Billion
New Tender Budget req.
Existing System
INTEGRATION
Excluded from WAIO Scope - Existing DHA Systems

5. DHA Revised Modernisation Road Map
April 2013
April 2014
April 2015
April 2016
April 2017
April 2018
April 2019
ID’s - 1st Issue + Re-issue
Passports – Tourist, Minor, Maxi, Crew, Official, Doc for Travel Purposes
Supp Doc Imaging & BQMS
Rollout Live capture to 140 Offices
Phase 1 Ph
EMCS Enhancements and Rollout to all Land and Air Ports of Entry
eVisa – Adjudication System
Design and specified the HANIS for National Identification System
eHome Affairs Portal for Live Capture System
Further Rollout Live Capture in various models and footprint
Phase 2
Phase 3
Automate civic services business processes Phase 1: Births; Amendments
Pilot eHA and Live Capture system at Banks
Contact Centre system development
Automate Civic services processes, Phase 2: registration of Marriages, Divorces, Deaths, and Citizenship
End to end eVisa system
Inspectorate Case Management
Biometrics eMCS development and Rollout
Permit system – Asylum Seeker Management
Trusted Traveller
NPR – New NIS
Phase 4

6. WAIO BUDGET ALLOCATIONS AND EXPENDITURE
Modernization Budget Allocation : As at 16 November 2017
DESCRIPTION
ALLOCATION
EXPENDITURE
BAS COMMITMENT
ORDERS NOT YET RAISED
MAINTENANCE AND SUPPORT
LICENCES -
TECHNOLOGY REFRESH  -
PROJECTS/ SYSTEMS DEVELOPMENT & SERVICES
TOTAL

7. WAIO Budget Allocations and Expenditure
Orders to be Raised - Commitments of the Available Budget
DESCRIPTION
AMOUNT
Progress Update
Routers and switches Maintenance contract
Final process of Procurement. Required for upgrade of Network Routers and Switches in offices.
Live Capture, eHome Affairs and DRS Hosting
Final process of procurement. Urgent to migrate all systems from SARS to DHA.
Smart ID Card Applets
Contractual Obligation. Order in process of being issued.
Intrusion prevention system
Final Process of Procurement. Required to monitor the DHA Network.
Servers Upgrade (SAN and ACP at Centurion)
Final procurement process. Required for ePermit and Visa system to go live in March as per DHA APP.
Mobile Units
For systems development, procurement of Mobile Units, configuration and Pilot.
National Identity System
SITA has already appointed CSIR for system requirements, design and specifications.
TOTAL

8. OUTSTANDING WAIO PROJECTS
New NPR – National Identity System (Back-end System)
Permit – Asylum Seeker Management System (end to end)
Trusted Traveller Programme
Original WAIO Scope
New NPR
Live Capture
ID’s & Passports
Births & Deaths
Permits & Visas
Citizenship
Adoption
Marriages
Movement Control System
Frequent /Trusted Traveller
Additional due to Modernisation Scope
Smart ID Card
EDMS
Contact Centre
Case Management system
Infrastructure/ Network Upgrade

9. DEPARTMENTAL BUDGET VS EXPENDITURE
Note: The R12 million unspent at the end of 2016/17 was allocated during the 2016 AENE process for implementation of video conferencing and VoIP, of which roll-over was approved in the 2017/18 financial year.
DEPARTMENTAL
BUDGET
EXPENDITURE
AVAILABLE
% SPENT
 R’000
2013/14
2 066
100%
2014/15
629
2015/16
5 347
2016/17
12 282*
99,8%

10. WAIO BUDGET VS EXPENDITURE
FINANCIAL YEAR
BUDGET
R’000
EXPENDITURE
AVAILABLE
% SPENT
2013/14
3 769
99%
2014/15
284
100%
2015/16 9
2016/17 2

11. HISTORIC PERFORMANCE OVERVIEW
Annual performance plan
Audit outcomes

13. BUDGET VERSUS EXPENDITURE AS AT 30 SEPTEMBER 2017
PER PROGRAMME
CURRENT BUDGET
COMMITMENT
EXPENDITURE
AVAILABLE
% SPENT
R'000
R‘000 %
ADMINISTRATION
2,109,847
255,939
981,875
1,127,972
46.5%
CITIZEN AFFAIRS
1,821,809
55,942
1,471,765
350,044
80.8%
IMMIGRATION AFFAIRS
1,226,576
73,062
531,490
695,086
43.3%
PROVINCES
1,897,307
923,000
1,130,249
48.6%
TOTAL
7,055,539
384,943
3,908,130
3,303,351
55.4%
EARMARKED FUNDS
ELECTORAL COMMISSION
1,299,912 -
699,570
716,937
53.8%
REPRESENTED POLITICAL PARTIES FUND
141,204
70,602
50.0%
1,441,116
770,172
787,539
53.4%
WHO AM I ON LINE (WAIO)
518,915
116,214
198,123
320,792
38.2%
DHA VOTE ONLY
5,095,508
268,729
2,939,835
2,195,020
57.7%
SELF FINANCING
COUNT CORRUP SELF FINANCING
16,500
3,013
13,487
18.3%
PROPERTY SELF FINANCING
108,900
26,129
82,771
24.0%
CIVICs (PASSPORTS & ID’S)
945,400
1,172
520, 248
358,229
59.1%
GRAND TOTAL
1,070,800
549,390
520,238
51.3%

14. HANIS / ABIS
HANIS is a biometric system that stores fingerprints and photos and enables identification and verification of citizens and non citizens.
The system has reached end of life and end of support since 2014;
DHA has since redesigned an automated biometric information system (ABIS) that will enable other forms of biometrics; i.e. Facial recognition, palm and IRIS technologies.
Funding was secured from SAPS (264mil) in the current FY, and IJS (85mil) for FY 2018/19.
Service Provider to upgrade the system has been appointed.

15. 2017 AENE

16. IMPLICATIONS FOR R100 M REDUCTION
Overspending of the budget as there are already contractual obligations with service providers
Non-delivery of the WAIO project and loss of gains already achieved in collaboration with other stakeholders (SARS, SAPS, banks, etc.)
Defeats the efforts of the DHA to improve business processes for efficient and effective service delivery as well as turnaround times
Hampering the elimination of fraudulent and corrupt activities by continuous utilization of paper processes
Continued increased costs of operations as modernisation brings down cost

17. ANNEXURES
Preliminary allocation letter 30 October 2017.pdf
R100 million.declared unspent funds.with annexures.DG let.31 Oct 2017.pdf
R100m.response NT.G Wilson.3 Nov 2017.pdf
R100m.DG DHA reply.9 Nov 2017.pdf

18. Ndiyabulela
Ngiyabonga
Dankie
Ndo livhuwa
Thank you
Ke a leboha
Ke ya leboga
Inkomu