1. EduCollaborate An initiative of BRIDGE and the Western Cape Education Department
8 November 2017

2. Purpose
The EduCollaborate Portal is a single consolidated map and database of who is working with school-going learners in-school hours and after-school hours. It is accessible to both government and NGO’s for the benefit of all
EduCollaborate offers such a platform through:
Transparently showing where both governmental and NGO after school activities are located in the Western Cape
Allowing NGO’s to register and map the activity and services of their organisation for the benefit of the public
Offer NGOs that register the opportunity to access learner CEMIS numbers of learners and then receive feedback on those learners performance
Provide information on other organisations working in the same neighbourhood including government programmes through a GIS linked map and summary information boxes
Relationship
Information
Knowledge Sharing
Map View
Educollaborate

3. Log-in and Register Page
Easy registration for first-time users that requires only an address.
Easier password retrieval for long-time returning users
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4. Log-in and Register Page – Interactive Map Access
The map is available for all those that visit the website
Sites are linked to a school or centre
Interactive pins allow the viewer to view site level details
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5. EduCollaborate – My Organisation
Once you have registered you can begin to create your NGO profile
My Organisation
Basic details of your organisation are entered here – the who, what, when and how questions
Not all questions are compulsory
Not all answers are made public on the website
Your organisation will be externally verified
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6. EduCollaborate – My Programme
The finer details of the programmes that are available
Can be linked to a school or centre
Helps to track multiple programmes that exist under a single organisation and the many sites that they impact
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7. Once Verified - CEMIS Search Function
Verified NGOs can access the CEMIS Number Search functionality
By inputting information on identified fields, a students CEMIS number can be accessed
In order to protect any sensitive information, no additional information on the learner is accessible via the search function
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8. Required Fields:
School
Name
Surname
Gender
DOB
Grade
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9. Why Track by CEMIS Numbers
Centralised Educational Management Information System (CEMIS) Numbers are how WCED track learners from Grade 1 through to Grade 12. This links learners results throughout their schooling career.
CEMIS numbers are unique for each student and are kept throughout their WCED student career
Students will often have CEMIS numbers before ID numbers
CEMIS numbers can be used transversally between government and non- government agencies to what activities a student is participating in
Can be easily linked to students results and can thus help to measure impact across all activities
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10. EduCollaborates Guiding Principles
Immediate feedback – details of login and password; once profile is validated; annual update requests
Portal will be linked to newsflashes, information, or communal resources from both the governmental and NGO sector.
Promote norms and standards in the after school sector and to better lay the foundation of After School activities in our schools.
Opportunity for organisations to volunteer and share information and best practice amongst each other
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11. Time to sign up!
Prizes available to the first 30 new organisations that join the portal!
Remember to let us know any bugs you encounter – they will be promptly fixed!
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13. After School Game Changer