1. How to manage Large Events
American Council of Engineering Consultants
May 25th, 2017
How to manage Large Events

2. All Things Come In 3 February 1, 2015 January 9th, 2016
April 1st, 2017
3 of the largest sporting events in 3 consecutive years
City invested time and money
Other events past 10 years, NFL & NBA Allstar games, wrestlemania, Copa America
Goal to be established as a major player to host national and international events

3. 2017 NCAA Final Four Runner up to Dallas in 2014
1st time on west coast since Seattle in 1995

4. 2017 NCAA Final Four Events downtown
Half a million people for all events over the course of the weekend
Music Festival hit capacity on two of the three nights

5. Calendar of Events Event Thur. 3/30 Fri. 3/31 Sat. 4/1 Sun 4/2 Mon 4/3
NABC Annual Convention
Final Four Salute Presentation
Fan Fest
Music Festival
Final Four Friday *
Semi-Final Games *
NABC Guardians of Game Award Show
Final Four Dribble
Tip-off Tailgate *
National Championship Game *
Opening Day vs the Giants
Suns vs Houston Rockets
* Events at University of Phoenix Stadium

6. March Madness Music Festival

7. Planning
Downtown Campus
Wayfinding, trolleys

8. Streets and Traffic Working Group
Agenda
Streets and Traffic Working Group
Members
Objective
Police
Public Transit
Homeland Security
ADOT
Public Works
Trafficade
Downtown Phoenix Inc.
Organizing Committee
Execution of a safe and efficient transportation plan that minimizes impacts to non-event goers and creates a very positive experience for drivers, pedestrians, bicyclists, transit riders and private transportation users attending the NCAA Final Four events in downtown Phoenix.

9. Infrastructure Staff Essential Components Live feed camera’s (CCTV’s)
Agenda
Essential Components
Infrastructure
Staff
Live feed camera’s (CCTV’s)
Freeway Management Center
Traffic Management System
Organizers
Operations Staff
Traffic Management Staff
Field Staff

10. Operations - All Things Come in 3
Emergency Operations Center
Traffic Management Center
Accidents
Excessive Delays
Control Messaging
Traffic Operations Center

11. Operations Plan Diagram
Incident Management Team (EOC)
Police Downtown Operations Unit (Field)
Right-of Way Management Field Staff
Marketing and Media Team
Barricade Company (Trafficade)
COP Traffic Management Center
Signal Maintenance Field Staff
ADOT Traffic Operations Center
Department of Public Safety
Center of it all is the EOC. Ready for all emergencies.

12. Responsive Field Crews
Agenda
Responsive Field Crews
Temporary ADA access (Superbowl)
Flooding (Superbowl)

13. ADOT Freeway Management System

14. ADOT FMS - Collisions DWNTN PHX EVENTS USE I-10 EAST 7TH AVE EXIT
Helped disperse flow through the arterial system

15. ADOT FMS - Collisions DWNTN PHX EVENTS USE I-10 EAST 7TH AVE EXIT

16. ADOT FMS - Collisions DWNTN PHX EVENTS EXIT JEFFERSON ST
COLLISION I-10 EB
BLOCKING HOV LANE
Collision

17. ADOT FMS – Diamondbacks Opening Day
DWNTN PHX EVENTS
USE I-10 EAST
WASHINGTON EXIT

18. ADOT FMS – Opening Day Egress
DWNTN PHX EVENTS
USE I-10 EAST
WASHINGTON EXIT
Sunburst plan – Diamondbacks game
Helps maximize egress by metering the flow into downtown by restricting movements at key intersections.
For example, 7th St and Washington, EB Washington is forced to turn north or south on 7th St.
Sunburst Plan
Traffic Control Plan to restrict ingress to maximize egress

19. ADOT FMS – Opening Day Egress
DWNTN PHX EVENTS
USE I-10 WEST
7TH AVE EXIT
Sunburst Plan
Traffic Control Plan to restrict ingress to maximize egress

20. Downtown Traffic and Security Camera Surveillance
Agenda
Downtown Traffic and Security Camera Surveillance
22 Permanent Cameras
11 Portable Cameras
Major Surveillance Corridors
NCAA Final Four Event Campus
7th St
7th Ave
Washington
Jefferson
Roosevelt
Van Buren
McDowell
Accessible in TMC and EOC

21. Camera Locations Temporary CCTV’s Installed Permanent CCTV’s at
Traffic Signals
Homeland Security installed cameras around Hance Park

22. Signal Timing Infrastructure COMPREHENSIVE COMMUNICATIONS NETWORK
CAPABLE TRAFFIC CONTROL SYSTEM
TRAFFIC SIGNAL COORDINATION

23. Oversaturation on Roosevelt St
Lightrail Line

24. Mitigation Strategies
One Direction Saturated –
Negative Offset
Both Directions Saturated –
Simultaneous Offset

25. Light Rail Interference
Light Rail Line
131% More riders than a normal Weekend.

26. Next Steps Current ITS Projects Reverse Lanes Study – Pre-Design
Central Phoenix ARID Project – Design
Sonoran Desert Ring Fiber Project – Construction
Travel Time Project (7th Ave/7th St) – Construction
New Project Funding
Infrastructure Replacement Budget
Justified Signals Budget (3 Signals, 5 HAWKs, 5 RRFB’s 4 Removals)
ITS Advanced Traffic & Management Budget
ADA Improvements at Signals Budget
$625K
$1.6M
$1.5M
$700K
Current ITS Projects
Reverse Lanes Study – Pre-Design
Central Phoenix ARID Project – Design
Sonoran Desert Ring Fiber Project – Construction
Travel Time Project (7th Ave/7th St) – Construction
4.5 million in signal and ITS funding in CIP