1. MyBibliography and SciENcv for NIH Public Access Policy Compliance
Sarah Young, Mann Library,
Erin Eldermire, Veterinary Library,

2. Today’s presentation Setting up your MyNCBI Account
Using MyBibliography to track compliance
Using SciENcv to create an NIH Biosketch
Getting help and other resources

3. Why use MyNCBI tools?
“As of July 23, 2010, PD/PIs will be unable to enter citations manually into eRA Commons and must use My NCBI’s My Bibliography tool to manage their professional bibliographies.”
SciENcv is not currently required, but useful to create the Biosketch which is required

4. Why use MyNCBI tools?
MyBibliography communicates with eRA Commons, PubMed and PMC, and the NIHMS system
Allows for automatic tracking of compliance
Easier generation of the biosketch

5. Why use MyNCBI tools? Collect citations into your personal account
Properly formats citations for reporting
Automatically updates citations with PMCID
Ships citation to eRA Commons for progress reporting
Allows for automatic tracking of compliance
Easier generation of the biosketch

6. Setting up your MyNCBI account
Create an account using your eRA Commons credentials or Link an existing account to eRA Commons
Linking your account is what enables compliance tracking and other automated features
Demo: how to create an account using eRA commons credentials; sign in to my account and show how to link an existing account to eRA commons
Point out indicator of linkage (eRA commons icon)
How to add citations
Will automatically add items submitted to NIHMS if award is link to your eRA Commons account
Show award view and note different codes
Setting up a delegate
Edit My Bibliography Settings
Delegate’s address--will get invite--will log in via eRA commons ID
If delegate doesn’t have a commons account can use another type of account
Can add citations, add grants
Possible for one delegate to manage multiple accounts (no limit); or multiple delegates for one account
PI/Author collaboration
Author can add awards to citations and those will be automatically added to PI’s MyBibliography

7. Linking your account is what enables compliance tracking and other automated features
Demo: how to create an account using eRA commons credentials; sign in to my account and show how to link an existing account to eRA commons
Point out indicator of linkage (eRA commons icon)
How to add citations
Will automatically add items submitted to NIHMS if award is link to your eRA Commons account
Show award view and note different codes

8. How items are added to MyBibliography
Import citations directly from PubMed NIHMS submission linked to your grant will be automatically added and then automatically linked to PubMed record when available Other authors can add citations if they link to your award Manual entry for non-PubMed citations
Linking your account is what enables compliance tracking and other automated features
Demo: how to create an account using eRA commons credentials; sign in to my account and show how to link an existing account to eRA commons
Point out indicator of linkage (eRA commons icon)
How to add citations
Will automatically add items submitted to NIHMS if award is link to your eRA Commons account
Show award view and note different codes
Note lock symbol means it has been reported in a progress report
Setting up a delegate
Edit My Bibliography Settings
Delegate’s address--will get invite--will log in via eRA commons ID
If delegate doesn’t have a commons account can use another type of account
Can add citations, add grants
Possible for one delegate to manage multiple accounts (no limit); or multiple delegates for one account
PI/Author collaboration
Author can add awards to citations and those will be automatically added to PI’s MyBibliography

9. How citations are linked to awards
Via NIHMS, upon submission Using MyBibliography and Add Award feature
Linking your account is what enables compliance tracking and other automated features
Demo: how to create an account using eRA commons credentials; sign in to my account and show how to link an existing account to eRA commons
Point out indicator of linkage (eRA commons icon)
How to add citations
Will automatically add items submitted to NIHMS if award is link to your eRA Commons account
Show award view and note different codes
Setting up a delegate
Edit My Bibliography Settings
Delegate’s address--will get invite--will log in via eRA commons ID
If delegate doesn’t have a commons account can use another type of account
Can add citations, add grants
Possible for one delegate to manage multiple accounts (no limit); or multiple delegates for one account
PI/Author collaboration
Author can add awards to citations and those will be automatically added to PI’s MyBibliography

10. SciENcv and the NIH Biosketch
SciENcv creates Biosketch that meets NIH specifications New Biosketch format required as of May 2015 Citations from My Bibliography feed into SciENcv
NIH requires a biosketch in a particular format for grant proposals. SciENcv is a tool to help create such biosketches.
It is not required that SciENcv is used, but the biosketch is required.
SciENcv uses information from MyBibliography, such as citations
Demo:
Find SciENcv on MyNCBI page
Edit mini profile
Create new biosketch from existing biosketch
Update education/training
Update personal statement
Update positions and honors
Update contributions to science, rearrange with tabs
Note about “Include link to complete list of published work in My Bibliography”
Update research support (show in next slide)
You can only import awards from eRA commons if you are the PI on the award, otherwise you’ll have to list them manually.
Create Biosketch – PDF is best if possible, because SciENcv saves metadata with PDF that makes import into grants.gov easier. You won’t have to manually enter info if done this way.
Create new biosketch from scratch
Create new biosketch from other options

11. SciENcv Selecting Awards
NIH requires a biosketch in a particular format for grant proposals. SciENcv is a tool to help create such biosketches.
It is not required that SciENcv is used, but the biosketch is required.
SciENcv uses information from MyBibliography, such as citations
Demo:
Find SciENcv on MyNCBI page
Edit mini profile
Create new biosketch from existing biosketch
Update education/training
Update personal statement
Update positions and honors
Update contributions to science, rearrange with tabs
Note about “Include link to complete list of published work in My Bibliography”
Update research support (show in next slide)
You can only import awards from eRA commons if you are the PI on the award, otherwise you’ll have to list them manually.
Create Biosketch – PDF is best if possible, because SciENcv saves metadata with PDF that makes import into grants.gov easier. You won’t have to manually enter info if done this way.
Create new biosketch from scratch
Create new biosketch from other options

12. SciENcv Biosketch options
Demo:
Create new biosketch from scratch
Create new biosketch from other options

13. Update old NIH Biosketch
Click on the large green button to update the Biosketch to the new Biosketch format.
SciENcv will duplicate the Biosketch into a new document on the updated format, leaving your old Biosketch intact.

15. Continuing support @ Cornell
Public Access Policy Support Page:
NIH Policy Training:
us:
NCBI with specific MyNCBI account questions:
NIH Infographic!

16. Thank you!

17. Image credits Calendar* by Dafne Cholet, via Flickr.com
Question Mark Block by Jared Cherup, via Flickr.com
Scientists: Are we producing too many? by Mars Discovery District, via Flickr.com
Stack ‘em high by Antony Theobald, via Flickr.com
All images licensed under Creative Commons (CC BY-NC-SA 2.0)
Image credits