1. COORDINATION OF FOREIGN ASSISTANCE IN THE REPUBLIC OF MACEDONIA
Katerina Kus-Ivanova
UNDP/Secretariat for European Affairs – R. Macedonia
Saraevo, March 2006

2. Organisation / Organigram Foreign Assistance Co-ordination
Government of the Republic of Macedonia, Prime Minister
Deputy Prime-Minister in charge of European Integration
National Aid Coordinator (Chair Person of the CMCFA)
Committee of Ministers for Coordination of Foreign Assistance (CMCFA)
- Deputy Prime-Minister in charge of Implementation of Framework Agreement
- Minister of Foreign Affairs
- Minister of Interior
- Minister of Finance
- Minister of Economy
- Minister of Education and Science
Ministry of Finance
Central Donor Assistance Database of the Government of RoM - CDAD
Organisation / Organigram Foreign Assistance Co-ordination
Co-ordinative technical group of CMFCA - representatives of the Ministers
Secretariat for European Affairs - Aid Co-ordination Unit
- Technical co-ordination - Database
- Communication
- Co-ordination
- Information
- Strategies
- Policies
- Priorities
- Programmes
Competencies I II
III IV V
- Registering
- Financial effects
- VAT, customs
- Control
- implementation
Ministries
Other state institutions
Local self-government
Other aid beneficiaries /
NGOs

3. Organisation / Organigram Foreign Assistance Co-ordination
LEVEL I
Government of the Republic of Macedonia, Prime Minister
- Strategies
- Policies
- Priorities
- Programmes I
Competencies
Government of the Republic of Macedonia, Prime Minister
Deputy Prime-Minister in charge of European Integration
National Aid Coordinator (Chair Person of the CMCFA)
Committee of Ministers for Coordination of Foreign Assistance (CMCFA)
- Deputy Prime-Minister in charge of Implementation of Framework Agreement
- Minister of Foreign Affairs
- Minister of Interior
- Minister of Finance
- Minister of Economy
- Minister of Education and Science
Ministry of Finance
Central Donor Assistance Database of the Government of RoM - CDAD
Organisation / Organigram Foreign Assistance Co-ordination
Co-ordinative technical group of CMFCA - representatives of the Ministers
Secretariat for European Affairs - Aid Co-ordination Unit
- Technical co-ordination - Database
- Communication
- Co-ordination
- Information
- Strategies
- Policies
- Priorities
- Programmes
Competencies I II
III IV V
- Registering
- Financial effects
- VAT, customs
- Control
- implementation
Ministries
Other state institutions
Local self-government
Other aid beneficiaries /
NGOs
LEVEL II
- Co-ordination
- Information
Competencies
Deputy Prime-Minister in charge of European Integration
National Aid Coordinator (Chair Person of the CMCFA)
Committee of Ministers for Coordination of Foreign Assistance (CMCFA)
- Deputy Prime-Minister in charge of Implementation of Framework Agreement
- Minister of Foreign Affairs
- Minister of Interior
- Minister of Finance
- Minister of Economy
- Minister of Education and Science

4. Organisation / Organigram Foreign Assistance Co-ordination
Government of the Republic of Macedonia, Prime Minister
Deputy Prime-Minister in charge of European Integration
National Aid Coordinator (Chair Person of the CMCFA)
Committee of Ministers for Coordination of Foreign Assistance (CMCFA)
- Deputy Prime-Minister in charge of Implementation of Framework Agreement
- Minister of Foreign Affairs
- Minister of Interior
- Minister of Finance
- Minister of Economy
- Minister of Education and Science
Ministry of Finance
Central Donor Assistance Database of the Government of RoM - CDAD
Organisation / Organigram Foreign Assistance Co-ordination
Co-ordinative technical group of CMFCA - representatives of the Ministers
Secretariat for European Affairs - Aid Co-ordination Unit
- Technical co-ordination - Database
- Communication
- Co-ordination
- Information
- Strategies
- Policies
- Priorities
- Programmes
Competencies I II
III IV V
- Registering
- Financial effects
- VAT, customs
- Control
- implementation
Ministries
Other state institutions
Local self-government
Other aid beneficiaries /
NGOs
LEVEL III
Competencies
Co-ordinative technical group of CMFCA - representatives of the Ministers
- Technical co-ordination - Database
- Communication
Secretariat for European Affairs - Aid Co-ordination Unit
Central Donor Assistance Database of the Government of RoM - CDAD

5. Organisation / Organigram Foreign Assistance Co-ordination
Government of the Republic of Macedonia, Prime Minister
Deputy Prime-Minister in charge of European Integration
National Aid Coordinator (Chair Person of the CMCFA)
Committee of Ministers for Coordination of Foreign Assistance (CMCFA)
- Deputy Prime-Minister in charge of Implementation of Framework Agreement
- Minister of Foreign Affairs
- Minister of Interior
- Minister of Finance
- Minister of Economy
- Minister of Education and Science
Ministry of Finance
Central Donor Assistance Database of the Government of RoM - CDAD
Organisation / Organigram Foreign Assistance Co-ordination
Co-ordinative technical group of CMFCA - representatives of the Ministers
Secretariat for European Affairs - Aid Co-ordination Unit
- Technical co-ordination - Database
- Communication
- Co-ordination
- Information
- Strategies
- Policies
- Priorities
- Programmes
Competencies I II
III IV V
- Registering
- Financial effects
- VAT, customs
- Control
- implementation
Ministries
Other state institutions
Local self-government
Other aid beneficiaries /
NGOs
LEVEL I V
Ministry of Finance
- Registering
- Financial effects
- VAT, customs
Competencies
LEVEL V
- implementation
Competencies
Ministries
Other state institutions
Local self-government
Other aid beneficiaries /
NGOs

6. Key Operational Bottlenecks Previously Identified
Lack of overall national reform strategy;
Lack of clearly defined and synchronised sector strategies and priorities;
Insufficient information about priorities in ministries resulting with absence of a unified approach towards the donors;
Communication constraints both horizontally and vertically, between the ministries;
Human resources constraints.
The previous resulting with donor independent actions.

7. UNDP Aid Coordination, phase 2 project
Continuation of UNDP project which involved the provision of a hardware, software and technical assistance to the Secretariat for European Affairs for strengthening the national co-ordination system and creation of the Central Donor Assistance Database (CDAD).
General Objective:
The general objective of the project is to strengthen the coordinated planning among line ministries and between the Government and donors for more efficient coordination of donor assistance.
Partnership:
Secretariat for European Affairs in cooperation with 7 line ministries.

8. Project Outputs & Activities
Improved content and usage of CDAD:
CDAD fully redesigned according to the latest OECD and EU classifications;
CDAD continuously up-dated;
CDAD promoted and used by ministries and donors;
Web-site redesigned and regularly up-dated.

9. Project Outputs & Activities
Strengthened capacities for Monitoring, Analyses and Policy Support (MAPS):
Team of national professionals fully dedicated to MAPS engaged within the SEA and 7 line ministries;
Prepared documentation for donor coordination meetings;
Along with CDAD updating, number of thematic reports prepared and distributed.

10. Project Outputs & Activities
Strengthened coordination activities:
Support for organisation of government and donor coordination meetings (organisation/ documentation prepared).
Professionals trained and skilled for MAPS and coordination (trainings, seminars, workshops):
Projects Cycle Management;
Aid Coordination;
Policy Formulation and Analyses.

11. Progress Achieved Multi annual planning:
National Plan for Adoption of Acquis (NPAA) outlining the short- and medium-term priorities within the European Partnership presenting overall and comprehensive reform strategy;
Fiscal strategy ;
Ministerial strategic plans.
Annual Action Plans on European Partnership prepared on annual basis with monthly progress reports (monitoring);
Strategic priorities of the Government determined on annual basis;
Foreign Assistance Coordination process shifted from donor to Government driven.

12. Government Driven Coordination of Foreign Assistance
Thematic/sectoral and central coordination meetings organised on monthly basis;
Themes agreed with donors on semi-annual basis (January-June);
Meetings organised by Secretariat for European Affairs (SEA) in cooperation with the relevant ministry and the most active donor in the field :
Public Administration Reform and PIP (General Secretariat of the GoRM and British Embassy/DFID; MoF and World Bank);
Strategic priorities within the European Partnership/NPAA (SEA and EC Delegation);
Strategic priorities of the Government for 2007 and Judiciary Reform (SEA; MoJ and USAID);
Agricultural policy and Rural Development (MAFWE and Swedish Embassy / SIDA)
Private investments promotion (Ministry of Economy and Dutch Embassy)
Environment (MoEPP and UNDP)

13. Further Challenges
Establishment of the decentralized system for management of EU funds;
Ensuring complementarity between EU and bilateral donor funding;
Ensuring complementarity of sectoral strategies with Strategic plans and NPAA;
Further consideration of National Development Plan preparation (synchronized with EU requirements);
Establishment of horizontal coordination mechanism to ensure efficiency of the multi-sectoral approach trough:
Further strengthening of strategic planning (ministries & General Secretariat - SSPM);
Further strengthening of administrative capacities for aid coordination;
Further strengthening of the SEA coordinating role in cooperation with MoF.