1. Housing Selection Lessons Learned: Open vs. Application Process
Adirondack Solutions Users Group 2017
Housing Selection Lessons Learned: Open vs. Application Process
Led by Ashley Fletcher
Tuesday 11: :00PM

2. Overview Context: Siena Culture Open Housing Selection
Application Based Housing Selection
Tips, Tricks and Student Feedback
General Set-Up: Room Selection/Roommate Selection

3. Siena Culture Around 1800 returning residential students for HSP
Housing Priority: by class status
Housing Types
Doubles, suites, internal bathrooms, townhouses, singles
Class year hall eligibility
Gendered floors & single gendered groups
Mixed groups & evolution of housing

4. Open Housing Selection
Structure: All students assigned a priority number and a selection time/date at once. Once their time is live, they can select a room that they are eligible for.
Pros: less set-up time & shorter overall process
Cons: Student Anxiety, Unmatched Roommate Groups, Open Rooms Updates, & Night Support

5. Application Based Housing Selection
Structure: All students assigned a priority number, match as roommate groups and then apply for housing. Once approved for a housing type, then given a selection date/time.
Pros: Student Housing Type Guaranteed, Double Check Unmatched Groups, Less Night of Support Needed.
Cons: Longer Process, Data Heavy Analysis, Increased Communication

6. Tips, Tricks and Student Feedback
Verify status before assigning priority numbers
Create a system for repurposing priority numbers for slow bunnies
Give yourself time before your license is due & next step in the process starts
License App & Meal Plans: be mindful of class/hall eligibility
Utilize your Student Senate, RHA and other leaders
Communication to Students: Short, Direct & Visual

7. JPEGS can be easily sent to target population in THD
Helpful Hints:
JPEGS can be easily sent to target population in THD
Screen shots are helpful for those new to the process
Canva
Great resource for social media outreach
Sizing exact
Create a logo or theme to brand you ads

9. Tips, Tricks and Student Feedback
Housing Selection Videos: Great Student Response
Information Sessions: encourage students to bring laptops
Wait until priority numbers are assigned (avoids endless hypotheticals)
If Housing Application: communication to accepted vs denied
Allow Students to delete/revisit their application
If Open Selection: provide updates on availability
Spacing between priority: > 60 secs
Advanced Roommate Search: Direct Matches Only

10. Tips, Tricks and Student Feedback
Store what you can in THDSS: floor plans and helpful links
Provide demographic info in the description in THDSS (i.e. who is participating, how many people/groups)
ADA Rooms: Communicate in advance
Floor Roster Feature: be aware of pros/cons
No Selection?
Create a game plan for follow-up
Waitlist Options

11. Set-Up Time

12. Contact Information
Thank you for participating!
Should you have any questions regarding this presentation, please use the contact information below:
Ashley Fletcher