1. Registration and Enrolment Processes 2015 Academic Year
Technical and Vocational Education and Training Colleges
Registration and Enrolment Processes 2015 Academic Year
Portfolio Committee on Higher Education and Training
18 February 2015

2. Presentation Outline
Preparations for 2015 Registration
TVET Colleges Indicative Budget
Components of the Programme Funding
TVET Colleges Indicative Bursary Allocation
Elements Covered by the TVET College Bursary Scheme
Registration Process
Campuses Visited to Monitor Registration
Achievements to Date
Challenges and Solutions
Conclusion

3. Preparations for 2015 Registration
TVET colleges submitted their enrolment plans, inclusive of programme offerings and enrolment figures through the submission of Strategic, Annual Performance and Operational Plans to the Department
2015/16 TVET college Strategic Plans were approved by the Minister in 2014
The 2015 TVET college calendar and enrolment schedule was distributed to colleges in the last quarter of 2014
Colleges held open days/weeks and early applications and pre- registration took place from the last quarter of 2014
Bursary applications are integrated into the college application process
10% of bursary allocations (advance) was paid to ALL colleges in January 2015
Bursary allocations for 2015 = R2.2 billion

4. TVET Colleges Indicative Budget Allocation
Challenges & Solutions – Registration Process
Some colleges reported long queues.
Mechanisms to reinforce pre-registration and the improvement of IT systems are explored.
Some colleges reported disruptions during registration, e.g. Eastcape Midlands TVET College NEHAWU members disrupted the registration process.
This matter was swiftly dealt with and additional support through trained provincial officials provided to the college.
IT system failure reported at 3 colleges.
These colleges are upgrading their IT systems and a special workshop on strengthening IT systems and reporting requirements was held with the colleges on 3 February 2015.
Some colleges requested registration fees from students.
These colleges are to streamline the bursary application process to the registration process.
Affording students who do not qualify for bursaries are encouraged to pay. Re-enforcement of communication in this regard is prioritised.
2014/15
2015/16
% share
Eastern Cape
14%
Free State 7%
Gauteng
23%
KwaZulu-Natal
18%
Limpopo
11%
Mpumalanga
Northern Cape 2%
North West 5%
Western Cape
12%
Total
100%
Average Baseline Growth Rate from 2014 to 2015
6.0%

5. Components of Programme Funding
The programme budget allocation for TVET colleges is determined in terms of the Norms and Standards for funding.
It consists of the following:
Compensation of Employees for all TVET colleges appointed to offer Ministerial approved programmes (NCV and Report 191)
Operational costs for the TVET colleges
Goods and Services costs for provincial TVET colleges units
From 2015/16 Compensation of Employees budget allocation will be retained in the Department to pay for salaries of college employees due to the function shift

6. TVET Colleges Indicative Bursary Allocation
2014/15
2015/16
% share
Eastern Cape
11%
Free State 7%
Gauteng
22%
KwaZulu-Natal
21%
Limpopo
13%
Mpumalanga 6%
Northern Cape 2%
North West
Western Cape
Total
100%
Average Baseline Growth Rate from 2014 to 2015 5%

7. Components Covered by the Bursary in TVET Colleges
The bursary allocation for TVET colleges consists of the following:
Tuition Fees; and
Allowances (Transport and Accommodation)
This form of funding is channeled through NSFAS
NSFAS pays TVET colleges on a claim basis

8. Registration
New students receive counselling for career choices
Colleges conduct placement tests (not for exclusion) but for correct programme choice advice and identification of possible academic support
Colleges process registration according to the detailed enrolment and registration plan provided in the preceding year (2014)
DHET including trained provincial officials provided support during the registration and enrolment process
New and “old” students went through induction programmes
Classes commenced on 19 January 2015

9. Monitoring Registration at TVET College Campuses
A total of 146 college campuses were visited during the registration period
Priority was given to colleges requiring support
Province
No. of college campuses visited
Eastern Cape 28
Free State 19
Gauteng 18
KwaZulu-Natal
Limpopo 17
Mpumalanga 8
Northern Cape 6
North West 10
Western Cape 21
TOTAL
146

10. Achievements (Preliminary data)
Province
NC(V) L2-L4
N1-N3
Intro to N4
N4-N6
Eng.
Business
Other
Total
Eastern Cape
13 646
3 841
522
1 681
10 370
597
30 657
Free State
5 020
4 914
330
2 135
10 933
193
23 525
Gauteng
21 138
14 233
1 709
7 376
16 280
1 107
61 843
KwaZulu-Natal
14 772
5 865 76
3 150
14 585
169
38 617
Limpopo
20 896
9 932
235
3 665
14 001
353
49 082
Mpumalanga
9 666
4 173
289
1 639
3 011 50
18 828
Northern Cape
2 089
1 069 31 94
2 461
839
6 583
North West
5 906
3 456
1 049
4 764 51
15 226
Western Cape
8 302
5 010
470
1 402
10 171
3 228
28 583
TOTAL
52 493
3 662
22 191
86 576
6 587

11. Trends
There are more students enrolling for NATED programmes compared to the NC(V) programmes
This could be as a result of more Matriculants entering the system and not wanting to repeat the same level
It could also be that it is easier for college to increase headcount enrolment via NATED programmes
Only few colleges offer the Introduction to N4 Programme
Enrolment in the Ministerial approved programmes is significantly more than in occupational programmes
In the N4 to N6 enrolments, significantly more students enrol for Business Studies compared to Engineering Studies
The last enrolment date for data collection for the first quarter is 20 February 2015

12. Achievements
Over years the enrolment and registration planning process has improved and better prepared colleges for the registration process
TVET colleges that pre-enrolled in the last quarter of 2014 experienced fewer/shorter queues
TVET colleges with good IT systems for enrolment and good bandwidth processed registration faster
The training of officials at campuses enabled accurate and prompt reporting on the registration processes and challenges were attended to faster

13. Challenges and Solutions
Some colleges reported long queues
Mechanisms to reinforce pre-registration and the improvement of IT systems are explored
Some colleges reported disruptions during registration, e.g. Eastcape Midlands TVET College NEHAWU members disrupted the registration process
This matter was swiftly dealt with and additional support through trained provincial officials provided to the college
IT system failure reported at 3 colleges
These colleges are upgrading their IT systems and a special workshop on strengthening IT systems and reporting requirements was held with colleges on 3 February 2015
Some colleges requested registration fees from students
Colleges are to streamline the bursary application process to the registration process
Students who afford and do not qualify for bursaries are encouraged to pay fees. Re-enforcement of communication in this regard is prioritised

14. Conclusion
The final date for the capturing and reporting on the first quarter enrolment figures is 20 February 2015
A draft policy has been developed for the verification of the college enrolments, which will be conducted by external college auditors. This complies with the Auditor-General requirements
Current enrolment trends point to a steadily growing TVET college sector

15. Thank You