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AGENCY REVIEW PROJECT: PRE-ELECTION PHASE

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1 AGENCY REVIEW PROJECT: PRE-ELECTION PHASE
Three deliverables for each agency A Summary Memo that highlights the most important transition issues for the agency (Audience: Transition Board + as relevant Budget, Personnel, and Issue Working Groups) A Due Diligence Memo i.e. “20 page memo” highlighting key issues and questions for the Agency Liaison Teams that will lead the official transition efforts at each agency starting on November (Audience: Transition-phase Cluster leaders + Agency Liaison Teams) An “Agency Data File” i.e. virtual data binder containing relevant public information on each agency, with simple annotation and prioritization to improve ease-of-use use by Agency Liaison Teams as they start work on November (Audience: Agency Liaison Teams) Pre-election effort to lay the groundwork for a successful transition

2 DETAILED VIEW: MISSION, ACTIVITIES, AND DELIVERABLES
Nov 4 Phase 1: Pre-election agency review Phase 2: Transition Mission Create a thorough and prioritized set of preparatory materials that will maximize the effectiveness of Phase 2 activities, via a productive but “low profile” structure and process that will fully tap public information and available expertise Complete a timely and thorough review of the White House and key departments and agencies of the United States government Provide the President-elect and his key advisors with the information necessary to make strategic policy, budgetary and personnel decisions prior to the inauguration. Provide White House and nominees with key information for confirmation hearings Ensure that senior appointees have the information necessary to lead their departments, begin implementing signature policy initiatives and score early victories after the inauguration Key activities Data collection / information gathering Coordination with other pre-election working groups as needed Issue identification and prioritization based on campaign commitments and goals Synthesis into “transition ready” deliverables that will serve as the foundation for the final Transition briefing books but will be augmented in Phase 2 Direct interactions with departments and agencies via official liaisons Broader outreach to other stakeholders Coordination with other transition working groups on policy, personnel, and budget Completion of official briefing books Deliverables Summary memo (2-3 pages, for each agency) “Due diligence memo.” Longer guide to key issues and questions for phase 2 liaison teams. Agency data file. Electronic collection of all key documents and materials for each agency. Presidential Summary (for President-Elect) Agency leader memo (for Secretary-level designee) (20 pager identifying key issues and opportunities Agency User’s Manual (detailed briefing book for all senior managers) Budget memo (for President-Elect)

3 STRUCTURE (PHASE 1 ONLY)
Four Key Roles A. Very experienced, cross-agency B. Experienced with specific agency C. Some expertise in agency / issues D. No specialized agency expertise STRUCTURE (PHASE 1 ONLY) A. Working group Chair + 6 members each responsible for multiple clusters during phase 1 White House Energy/Nat. Res. Nat. Sec. / Int’l Aff. Health / Hum. Svcs. Justice / C.R.. B. Agency reviewer (1 per agency) C. Agency team (1-4 per agency) B. Agency reviewer (1 per agency) C. Agency team (1-4 per agency) B. Agency reviewer (1 per agency) C. Agency team (1-4 per agency) B. Agency reviewer (1 per agency) C. Agency team (1-4 per agency) B. Agency reviewer (1 per agency) C. Agency team (1-4 per agency) Sci., Tech, Arts. Transportation Educ. & Labor Econ & trade Gov’t Ops B. Agency reviewer (1 per agency) C. Agency team (1-4 per agency) B. Agency reviewer (1 per agency) C. Agency team (1-4 per agency) B. Agency reviewer (1 per agency) C. Agency team (1-4 per agency) B. Agency reviewer (1 per agency) C. Agency team (1-4 per agency) B. Agency reviewer (1 per agency) C. Agency team (1-4 per agency) Central support group D. Cross-agency information collection and organization

4 PRIORITY 1 AGENCIES TO BE REVIEWED
15 PRIORITY 1 AGENCIES TO BE REVIEWED Priority 1 (38 total) White House WHO (includes Office of the President, OVP, NEC, DPC, NSC) CEA CEQ OA OMB Office of National Drug Control Policy OSTP Energy and Natural Resources Department of Energy Department of the Interior EPA Department of Agriculture Transportation Department of Transportation Health and Human Services Department of Veterans Affairs Department of Housing and Urban Development Department of Health and Human Services Social Security Administration Justice and Civil Rights Department of Justice EEOC FEC Science, Technology & Arts Department of Commerce FCC Education & Labor Department of Education Department of Labor NLRB State, National Security, Defense, Intelligence, and Arms Control CIA Department of Defense Department of State Department of Homeland Security National Security Agency/Central Security Service 1 International Trade and Development, and Economics Department of the Treasury US Trade Representative SEC SBA CFTC FDIC Federal Reserve System Government Operations GSA OPM Note: priority 2 and 3 agency lists still being finalized as of Sept 4; approximately 85 additional agencies

5 CONCEPTUAL WORK FLOW (FOR EACH AGENCY)
Four Key Roles A. Very experienced, cross-agency B. Experienced with specific agency C. Some expertise in agency / issues D. No specialized agency expertise CONCEPTUAL WORK FLOW (FOR EACH AGENCY) Steps 1 & 2 to be commenced week of August 25 by core support group Additional requests & gap-filling by central group (D),, based on agency review team (B&C) follow-up requests Clean-up, organization, and documentation management by central group (D) 1 Factual profiling: basic facts and information (template A) (D. central group) 3. Agency data file Initial catalog of key agency facts and issues November 3 All deliverables, all agencies completed! 2 Legal profiling: leg, reg, litigation, and other (template B) (D. central group) First drafts of summary memos and diligence guides by agency review teams (B&C) Working drafts: 1. Summary memo 2. “Diligence guide” Additional review and refinement by working group members (A) 3 Strategic profiling: campaign priorities, key questions for Agency Liaison teams (template C) (Agency review teams (B&C) for priority 1; support from central group (D) for priority 2&3 agencies) Step 3 to commence in early September as agency review teams named

6 HIGH-LEVEL WORKPLAN 9/4: Begin Agency Liaison selection (priority 1)
9/19: Agency Liaison nominations to Board (priority 1) 9/19: Draft Summ + Diligence Memos (priority 1) 9/30: Complete Deliverables. for NatSec + WH Note: See summary of all key dates on following page 10/13: Final Summary Memos (all priority 1 and 2) 10/27: Final Diligence Memos (all priority 1 and 2) Aug 25-31 September 1-15 September 16-30 October 1-15 October 16-31 Priority 1 Define priority 1, 2, and 3 agencies Design templates for initial profiling activities Complete test runs for initial profiling Complete initial staffing for central group and priority 1 agency review teams Complete factual and legal profiling for priority 1 Begin strategic profiling for all priority 1 agencies Begin factual and legal profiling for priority 2 Set-up of online data warehouse Continue to add staffing for agency review teams Begin drafting summary memos and diligence memos for priority 1 agencies Complete strategic profiling for priority 1 Complete first drafts of priority 1 summary memos; begin cluster leader review Complete factual and legal profiling for priority 2 Begin strategic profiling for priority 2 Complete factual and legal profiling for priority 3 agencies Additional central group factual and legal profiling, as needed to fill gaps Final versions of summary memos and diligence guides for priority 1 agencies Complete drafts of diligence guides for priority 1 agencies; begin cluster leader review Final versions of summary memos; continued drafting of diligence memos for priority 2 agencies; ongoing cluster leader review as needed Complete strategic profiling for priority 3 agencies Begin assembly of agency data files for priority 1 and priority 2 agencies Final versions of all summary memos and diligence guides for priority 1 and priority 2 agencies Draft versions of summary memos and diligence guides for priority 3 agencies; finalize quickly with cluster-leader review on exception basis Final agency data files for all priority 1, 2, and 3 agencies Priority 2 Priority 3 Ongoing central support activities

7 SUMMARY OF KEY DATES September
9/2 Selection of Agency Reviewers for most priority 1 and 2 agencies 9/5 Begin Agency Liaison selection; Begin planning three agency liaison training sessions 9/19 First draft of Summary + Diligence Memos; Agency Liaison nominations to Transition Board for priority 1 agencies; begin security clearance process as needed 9/30 Complete Summary + Diligence Memos for Nat Sec + WH (priority 1 agencies/offices) October 10/3 Additional Agency Liaison selection; Draft Summary Memos for priority 1 agencies completed 10/10 Complete second wave of Agency Liaison selection; First Liaison training session 10/13 All priority summary memos finalized 10/17 Complete negotiation on agency review process w/ Bush Admin 10/24 Second Liaison training session 10/31 Agency Liaisons receive agency specific work plans; Complete necessary security clearances November 11/7 Agency Liaisons begin department review and report prep; complete third Agency Liaison training 11/17 First Cluster “early findings reports” due with updated drafts of Presidential Summary Memos 11/21 Second Cluster “early findings reports” due 11/28 Cluster leaders receive first draft of agency reports for National Security Cluster agencies and other agencies with nominees to be named early (hereafter “the early agencies”) December 12/5 Cluster leaders receive final early agency reports; Liaison teams begin briefing early agency nominees; All other Priority 1 and Priority 2 agency 1st draft reports due to Cluster Leaders 12/12 All Priority 1 and Priority 2 agency reports due; Priority 3 agency 1st drafts due to cluster leaders 12/19 Priority 3 agency reports due 12/23 Agency-by-Agency working group and Board reps send Transition Board and President-elect a short report identifying government-wide Year One issues/opportunities 6 6

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