1. EPICS Design Review Template Notes:
Use the template as a guide to preparing your presentation….you may add, subtract, or rearrange as needed to tell your project’s story.
Information about how to use the templates will be written in italics, whereas content suggestions, prompt questions or examples of slide titles are in normal text.
Use actual project/prototype or pictures as much as possible in the presentation instead of describing the project with words.

2. EPICS Design Review Template Notes, cont.:
You can use other templates/designs for your slides. Just make sure they are readable when displayed on the projector (especially if using a colored background or different colored text).
Each slide should include: team and/or project name and page number.
The name/logo of your sponsor should be included at least once during presentation.
If you use this template, make sure you insert team and project name where indicated in template.

3. Team Name (Acronym) Design Review
Date
Location
Insert Sponsor
Name/Logo Here
Insert Team Name Here

4. Agenda Overview of community partner Overview of team Project 1
It’s always good to give reviewers the structure of the review and how many projects
Overview of community partner
Overview of team
Project 1
Project 2
Project 3
Open Discussion
Insert Sponsor
Name/Logo Here
Insert Team Name Here

5. Project Partner: Name Background information such as:
Your project partner’s mission and who they serve
Summary of the activities the project partner engages in to fulfill their mission
How does your team support the work of your project partner?
Note: If your team has different Project Partners for each project, this information should be moved to within the project sections.
Insert Sponsor
Name/Logo Here
Insert Team Name Here

6. Team Overview: Organization
Insert a team organization chart, showing the team leader(s), projects, project leader(s), and how all of the team members are distributed between projects (see example below)
Team Leader
Project 1
Project 2
Project 3
Project Leader
Team Member
Insert Sponsor
Name/Logo Here
Insert Team Name Here

7. Project #1
Insert conceptual diagram/picture/photo/clip art of your project here
Insert Sponsor
Name/Logo Here
Insert Team Name Here 7

8. Insert Project Name Here
Introduction
Insert Project Name Here
Identification of team members, including major and year
This information helps reviewers to gauge the questions and comments.
Insert Sponsor
Name/Logo Here
Insert Team Name Here 8

9. Insert Project Name Here
Project Background
Insert Project Name Here
What is the story of your project? (Note: the Project Charter should have this information.)
When did project begin? (Overall timeline)
What was the motivation for the project? (e.g., what device, tool, or process is the project partner currently using?)
What goal or end are you trying to achieve with the project?
Who are the stakeholders?
What is the context of the project?
Insert Sponsor
Name/Logo Here
Insert Team Name Here 9

10. Insert Project Name Here
Design Requirements
Insert Project Name Here
Project/customer requirements: what is the project required to do?
Where did the requirement come from?
How will you know when you have met them?
Has it been met?
Requirements should be measurable.
A table is a good way to organize this information.
Insert Sponsor
Name/Logo Here
Insert Team Name Here 10

11. Insert Project Name Here
Project Overview
Insert Project Name Here
Systems overview (what are the major subsystems and how are they connected?)
Operational overview (how will the stakeholders interact with the device or process?)
What is the focus of this design review? (What part(s) of the system or design process are included in the review?) What needs to be reviewed?
Insert Sponsor
Name/Logo Here
Insert Team Name Here 11

12. EPICS Design Review Template Notes, cont.:
The next slides should provide more detail information on the design decisions and the process used to reach those decisions related to the aspects of the project that are being reviewed.
Types of things to show and discuss:
Subsystem requirements and specifications and how they will be evaluated
Prototypes and mock-ups
Block diagram, circuit diagrams, and CAD models

13. EPICS Design Review Template Notes, cont.:
Types of things to show and discuss, cont.
Summary of analyses that have been completed
Constraints being considered
Ideas considered & rationale for design decisions made
Results from preliminary testing

14. EPICS Design Review Template Notes, cont.:
Types of things to show and discuss, cont.
Issues/problems encountered
Specific items you want feedback on
Risk areas
Project design
Project management
Gate reviews: Decisions to move from one phase to the next

15. Insert Project Name Here
Budget Information
Insert Project Name Here
Overall project budget (all semesters)
Costs to date (prior semesters and this semester)
Anticipated future costs
Development versus “production” cost.
How much you have spent developing this prototype or first version versus how much it would cost to replicate? If appropriate, can address cost of producing larger quantities.
Insert Sponsor
Name/Logo Here
Insert Team Name Here 15

16. EPICS Design Review Template Notes, cont.:
If delivering this semester, you should also include:
Maintenance Plan
Discuss plans for maintaining project out in the field
Include schedules, estimated costs, etc
User Training
Discuss how the users will be trained to use the project
Include a plan for training with estimates of time/cost/etc
Field readiness/testing
Bill of Materials

17. Discussion of future plans
Insert Project Name Here
Work to be completed this semester and detailed plans for accomplishing this work.
Show Gantt chart for rest of the semester
Work on the project to be completed in future semester and plans for accomplishing this work.
Show overall timeline of project again showing how and when this will be accomplished.
Estimated delivery date.
Insert Sponsor
Name/Logo Here
Insert Team Name Here 17

18. Questions?
If you have specific questions for reviewers, you should make those clear. Otherwise,
Also allow time for reviewers to complete evaluation sheets, or at least notes that they can use to complete evaluation sheets later.

19. Project #2 Insert conceptual
diagram/picture/photo/clip art of your project here
Repeat as needed for additional projects….
DELETE this box when editing this slide.
Insert Sponsor
Name/Logo Here
Insert Team Name Here 19