1. Time and Stress Management/Organization Skills
Chapter 3
Time and Stress Management/Organization Skills

2. “We must use time as a tool, not as a crutch.”
John F. Kennedy

3. OBJECTIVES Describe how stress impacts workplace performance
Identify the causes of stress, and name methods of dealing with stress
Deal with procrastination in a productive manner
Apply time-management techniques in the workplace
Define the importance of organizing for optimal performance
Apply organizational techniques in the workplace

4. THE IMPACT OF STRESS ON PERFORMANCE
Stress: the body’s reaction to a tense situation
Stress will affect work performance
Stress in the workplace will carry on to your personal life
Stress-related losses cost organizations billions of dollars annually

5. TALK IT OUT
Hoe can stress from school impact other areas of your life?

6. TYPES OF STRESS
Positive stress: a productive type of stress that provides strength to accomplish a task
Can become negative
Negative stress: a type of stress that results in you becoming emotional, illogical, or in you losing control of your temper
Can cause anger, depression, distrust, fatigue, changes in appetite, and/or physical weakness

7. TALK IT OUT
What are common negative stressors students face and what are positive responses?

8. DEALING WITH STRESS Steps to Assist in Dealing with Stress
Identify the stressor
Recognize why and how you are reacting to the stressor
Visualize and set goals
Practice positive stress relief

9. DEALING WITH STRESS Stress Relievers
Find an outlet to release tension
Diminish (or ideally eliminate) the use of alcohol and/or drugs
Do not become emotional
Get organized
Create and maintain a support network
Make time for yourself and learn to relax
Eat a balanced diet and get plenty of sleep
Develop realistic goals

10. DEALING WITH STRESS Specific Stress Relievers
Enjoy leisure time
Listen to music
Relax
Meditate and do deep breathing exercises
Use positive visualization

11. DEALING WITH STRESS At Work
Surround yourself with positive people
Take time outside of work to relax
Do not bring your troubles home
Use employer resources if available (Employee Assistance Program, EAP)

12. What are ways you relieve stress?
TALK IT OUT
What are ways you relieve stress?

13. DEALING WITH STRESS Diet and exercise help manage stress Job burnout
Maintain a healthy diet which includes breakfast
Increase physical activity
Job burnout
A form of extreme stress where you lack motivation and no longer the desire to work
Tardiness, absence, complaining, lack of quality

14. Time management: how you manage your time
Use your time efficiently
Make a plan
Set priorities and get organized
Do not wait until last minute and rush through a job; complete it correctly the first time

15. TIME MANAGEMENT
Make a list of tasks for each day and prioritize this list
Keep a calendar handy at all times
Organize your work area
Practice a one-touch policy
Avoid time wasters
Set time aside each day to address all communication at once
Do not be afraid to ask for help

16. Procrastination is a poor habit Reasons for procrastination
TIME MANAGEMENT
Procrastination is a poor habit
Reasons for procrastination
Fear of failure
Perfectionism
Disorganization
Not wanting to perform a task
Overcome procrastination
Visualize the completed task
Make a plan for completing the task

17. Sometimes you need to say “NO”
TIME MANAGEMENT
Sometimes you need to say “NO”
If you have time, help
If you do not have time, decline the project
Be polite

18. TALK IT OUT
How can you apply what you just learned regarding time management to your school performance?

19. ORGANIZING and PERFORMANCE
Being organized will
Optimize performance
Allow good use of your time
Reduce stress

20. ORGANIZING and PERFORMANCE Ways to Get Organized
Take inventory
Place items where they are required
Avoid piles and miscellaneous folders
Return a used item to its appropriate area
Routinely de-clutter

21. ORGANIZING and PERFORMANCE Other Organization Tools
Use a calendar
Keep an address book
Check and answer messages at regular intervals
Break large tasks into smaller tasks
Keep work space clutter-free
Shred confidential material once a day
Manage files (paper and electronic)
Handle mail in an organized manner