1. DON’T ASSUME ALL ASSETS ARE KNOWN AND DOCUMENTED
A MAINTENANCE PROJECT
ASSET REGISTER RELATIONSHIP
ASSET INFORMATION ALTERATIONS
PREVENTATIVE CONFIGURATION MANAGEMENT
CORRECTIVE – ASSET INFORMATION AUDIT
HOW NECESSARY?
ASSET INFORMATION REPOSITORIES
GENERATE MAINTENANCE STRATEGIES
CASE STUDY # 1
CASE STUDY # 2

2. A MAINTENANCE PROJECT
IMPLEMENTING AN ASSET MANAGEMENT PLAN IS A PROJECT
TIME
COST
SCOPE
SCOPE REQUIRES A KNOWLEDGE OF :
INITIAL CONDITION
PROCESS(ES)
TARGET CONDITIONS
INITIAL CONDITIONS DESERVE SOME CONSIDERATION

3. ASSET REGISTER RELATIONSHIP
PERFORMANCE
MAINTENANCE
PLAN
(C)MMS
MAINTENANCE STRATEGIES
CRITICALITY ASSESSMENT
ASSET REGISTER

4. ASSET INFORMATION REPOSITORIES
GENERATE MAINTENANCE STRATEGIES
ORGANISATIONAL
REQUIREMENTS
ASSET INFORMATION REPOSITORIES
HISTORY – PERFORMANCE
AND
FAILURE
PROCESSES
AND
METHODS
MAINTENANCE
PLAN

5. ASSET INFORMATION RESPOSITORIES
HOW NECESSARY?
Necessary
Compliance c.f. Policy
They are the reasons for having a plan
ORGANISATIONAL
REQUIREMENTS
“Why?”
Necessary
Categorised
Many types
Base for plans
ASSET INFORMATION RESPOSITORIES
“on What?”
Can do without
Use:
Industry norms
SWAG estimates
Prescribed actions
HISTORY
“What Guidance?”

6. ASSET INFORMATION REPOSITORIES
All those registers, documents, records, applications, systems and drawings that refer to the assets.
REGISTERS
Dangerous Goods
Instrument Loop
Safety Valves
Pressure Vessels
Risk Assessments
Switchboards
APPLICATIONS
CMMS
CM Software
Infosafe
Process Models
RECORDS
Reports – Inspection
Test Certificates
Training Records
Materials Certificates

7. ASSET INFORMATION REPOSITORIES
One to many relationships for an asset in the multiple repositories.
Greenfield c.f. Brownfield :
- Greenfield sites are more likely to have integrated repositories for information;
- Older sites have legacy systems that have less integration.
Changes to asset configurations are more easily managed in an integrated system … avoid the hot water!!!

8. ASSET INFORMATION ALTERATIONS
CAUSES
New installations
Modify existing process
Remove assets
Altered Settings
New asset operator/maintainer
Changed support systems
MANAGEMENT
Prevention
Correction

9. CONFIGURATION MANAGEMENT
PREVENTATIVE
CONFIGURATION MANAGEMENT
Managing asset information repositories to reflect the current asset configurations is crucial
A lot of effort goes into keeping drawings accurate
Other records often are left behind
E.g P&IDs are important as central information sources
Good for greenfield…..core of scope etc.
Hard for brownfield if not up to date
Inaccurate registers can undermine the best RCM / Maintenance Plan implementations
Deal with changing assets
Review current state
- Hold integrity through an Asset Configuration-arranged PCM

10. – ASSET INFORMATION AUDIT
CORRECTIVE
– ASSET INFORMATION AUDIT

11. LMAPartnership Pty Ltd
TRAVEL EXAMPLE - Page 1
Out of the valley and on our way
Know where we are and where to next
Over this ridge and down the other side
LMAPartnership Pty Ltd

12. LMAPartnership Pty Ltd
TRAVEL EXAMPLE - Page 2
Oops … bigger scope than we thought!
Assets and tools pushed to the limits
Manual intervention that was not part of the original plan
LMAPartnership Pty Ltd

13. LMAPartnership Pty Ltd
TRAVEL EXAMPLE - Page 3
Project resources stressed!
Minimal fuel left
Learning experience
Foaming anti-stress agent required!
LMAPartnership Pty Ltd

14. CASE STUDY # 1 - page 1
OBJECTIVE : 1st Pass Maintenance Plan based on criticality
QTY ASSETS : 15,000 +
STEPS : PID
Asset Audit c.f. CMMS
Criticality Ranking
FMEA
Maintenance Actions
Maintenance Plans

15. CASE STUDY # 1 – page 2
ISSUES : Discrepancy between CMMS, Assets and other Major Registers ≈ 60%.
: Major, unplanned review of above with unexpectedly large scope.
: Many plant areas only made it to Criticality Ranking.
: Up to 20 trades at any time.
: 18 months of effort i.e. 50,000 m/hrs i.e. $2.5M.

16. CASE STUDY # 2 – page 1
OBJECTIVE : Maintenance Plan prior to new asset commissioning completion
QTY ASSETS : Good question! … definitions?
STEPS : Preliminary equipment lists – 3 versions
Criticality assessment
Review OEM documentation
Draft Maintenance Actions
Maintenance Plans

17. CASE STUDY # 2 – page 2
ISSUES : 3 Consortium members used different naming and numbering registers.
: Preliminary equipment lists only indicative as project was fast-track.
: Required 6-8 people to “eye-ball” assets and update a core register…..not part of initial scope.
: Final management team not appointed until 70% through process…..focus altered.
: 6 months of effort for 10 – 15 people and systems set-up i.e. $1.5M.
: Core problem of creating a plan for an incomplete and internally inconsistent asset base during construction.

18. CASE STUDY # 2 – page 3 CURRENT STATUS: 10,000 MIs in Ellipse.
5,000 yet to be added.
This plant register is the master / core copy….all others generated from it.
Assets in the EMS for the purpose of maintenance and history generation.
Assets only in EMS for isolation and Permit-To-Work requirements.

19. LMAPartnership Pty Ltd
BE FLEXIBLE
Rapa Nui had rigid social protocols!
Their practices were inflexible
Unchanged practices but altered resources
Lifestyle no longer supportable
Enterprise finished …!
Got a good news story for this group?
LMAPartnership Pty Ltd