1. WP 45 Stakeholder Liaison First Year Review
Eefke Smit,
International Association of STM Publishers
Luxembourg, 2 February 2012

2. WP 45 Liaison with Stakeholders
Objectives
Make contact with other stakeholders across Europe and beyond, with a focus on reaching out beyond the constituencies represented in the consortium
Project partners: STM (lead): 2 pm CSC: 1 pm BL: 1 pm FORTH: 1 pm SBA: 2 pm IKI-RAS: 4 pm ONB: 3 pm
Deliverables
Month 10: Stakeholder identification and communication strategy
Month 40: Roadmap for common standardisation opportunities

3. Relation to other WP’s for Outreach

4. Strategic Aims of Stakeholder Liaison
Context:
Many activities are undertaken worldwide in the area of Digital preservation. While our own consortium is of substantial size and close to comprehensive within the EU (and even beyond), we are well aware there is MORE. Therefore, this WP aims to:
Reach out beyond our present APARSEN consortium
Help avoid fragmentism and siloism in DP activities
Strive for convergence by mutual engagement
Explore the opoortunities for joint standardisation

5. Pivotal: External Advisory Committee
ALL DP parties
External Advisory Committee
APARSEN
NoE
ACTIVE STAKEHOLDERS
FOR MUTUAL ENGAGEMENT
TO ACHIEVE NETWORK MULTIPLIERS

6. External Advisory Committee
composed in such way that we can expect the most active stakeholders around the world to be represented
25 to 40 people
From all continents
Recognised as true DP experts
With many links to organisations and institutions active in DP
consists of a group of DP experts who will provide feedback on APARSEN and provide links with other organisations within the community in the EU and around the world.

7. External Advisory Committee
The EAC will be involved at expert level about Digital Preservation and APARSEN progress:
For interaction and bi-directional engagement;
To inform these stakeholders of milestones reached in the APARSEN project
in an in-depth way that fits their own level of expertise;
To learn from milestones reached elsewhere by other stakeholders;
To encourage uptake of outputs of APARSEN and proposals for further research;
To ensure alignment and collaboration with external initiatives within and related to the digital preservation community
In order to help facilitate convergence of standards and best practices in this area.

8. Composition Ext Adv Committee
Category
Number
Continent
Preservation Coalitions 11
2x Int, 4x US, 1x EU, 2x UK, Brazil, India, Ger
Government, funding, policy 4
UK, US, SA, Can
Research 12
1x Int, 2x UK, 4x US, NL, SA, Can, Aust, China
National Libraries, Archives
US, NL, DK, Finl
Full list available in the report and D 45.1, the list will be dynamic, open to good new people throughout the project

9. Visualisation of Expert Centres

10. Communication Strategy
The following channels will be applied:
Webinars
All material and social network activities as produced via the communication plan
Conferences and meetings as mentioned in the Communication Plan
External Reviewer tasks

11. Communication Schedule
Project Month
Webinar
Deliverables for presentation
M 15-16
Spring 2012 Webinar,
Topic: Trust
WP’s 14, 24, 26, 33
M 22-23
(may coincide with annual conf)
Autumn 2012 Webinar:
Topic: Standards
Several internal deliverables, aim is to share early views with stakeholders elsewhere
M 28-29
Spring 2013 Webinar
Topic: Sustainability
WP’s: 21, 23, 32, 34, 36
M 34-35
(may conincied with annual conf)
Autumn 2013 Webinar
Topic: Usability
WP’s: 16, 25, 27
M 40-41
Spring 2014 Webinar
Topic: Access
22, 31, 25
M 48
No webinar, replaced
by final conference
ALL

12. Questions ?

13. Network of Excellence