1. Creating a Free Intranet Using Drupal™
Kelley Simon Royal Credit Union

2. Agenda Royal’s Content Challenges and Requirements
Drupal™ and Core Functionality
Royal’s Content and Site Design in Drupal™
Examples
*Disclaimer*

3. Challenges of Existing Intranet
Repository only
Only two users were able to publish content, to ensure security of content
Limited search options, key words manually entered
Needed to be entirely supported by the IT department, as the tool was developed internally

4. Challenges of Email Marketing Initiatives Project Announcements
Leadership Articles
Condolences
Pot Lucks
Awards
Drawings
Births
System Bulletins
Branch Changes
Work Anniversaries
Required Training
Volunteer Opportunities
Thank You’s
Procedure Changes
Executive Messages
Job Changes
Recognition
New Hire Welcomes
Promotions
Pictures
Benefit Updates

5. Royal’s Content Management Goals
Implement a team member portal that:
Centralizes Information Relevant to All Team Members
Promotes Engagement
Reduces
Reflects Royal’s Core Purpose and Values

7. Research Research Tasks
Assemble a team that includes areas that create corporate-level communication regularly. In Royal’s case, this was Talent Services (HR), Training, Marketing, Administration, IT, and Operations.
Inventory all documents currently on the static intranet site.
Categorize s that used the “all team member” distribution list.
Send out an Information Use Questionnaire
Hold Focus Groups with the Majority of Departments.

8. Open source software
Modularity is a core principal
Large network of developers, programmers, and other online contributors
Creates dynamic web experiences

9. Who uses Drupal™?
71% of the top 100 Universities in the country, including all of the ivy league schools, MIT, University of Oxford, and Stanford.
150+ countries use Drupal™ in Government and intergovernmental Agencies, including the US Department of Energy.
73% of the top 30 media companies use Drupal™, including Walt Disney, Time Inc., Twenty First Century Fox, CBS, and Viacom

10. Why Drupal?
Drupal™ is a blank slate, meaning we could set it up any way we wanted, for free.
Additional functionality in Drupal™ meant downloading a new module, for no additional cost.
We had control over all areas of the site, including how and where content displayed, who could use it and how, and themes (design templates).

11. Why Drupal? Drupal™ is designed with a WYSIWYG editor environment.
Drupal™ is flexible enough to work with existing infrastructure.
Drupal™ met our requirements regarding the ability to consolidate information, have multiple authors publish content, and having a robust search.
It definitely fit into our budget.

12. Work Breakdown Structure

13. Drupal.org

14. Sandbox

15. Core Modules

16. Regions

17. Work Breakdown Structure

18. Basics of Drupal
A node is Drupal’s™ basic building block and categorizes most content on the site. Nodes are created using administrator-defined content types and can have categories assigned to them. Content types and categories instruct Drupal™ on how a specific type of node should display.

19. Content Types

20. Admin Structure

21. Corporate Message Fields

22. Categories of Corporate Messages

23. Adding Content

24. Creating the Corporate Message

25. Selecting a Category

26. Team Member Portal Home Page

27. Project Page

28. Office Page

29. Integrating Systems

30. Custom Fields

31. Custom Fields

33. On the Horizon
Classifieds Section
Recognition Area
Customizable Pages

34. Rcu.org

35. Questions?