1. TDL MEMBER FORUM tdl.org
Monthly forum for members of the Texas Digital Library, October 18, 2017
Kristi Park, TDL Director | Ryan Steans, TDL Assistant Director
Courtney Mumma, TDL Services Manager | Lea DeForest, TDL Communication Strategist
tdl.org

2. Agenda
Director’s Update (Kristi Park, TDL) Metadata Community (Kara Long, Baylor) Digital Preservation Training Opportunities (Courtney Mumma, TDL) Upcoming Events (Lea DeForest, TDL) Open Floor: Questions and discussion (Kristi)
tdl.org

3. Director’s Update Member updates and TDL goings-on for October 2017
Kristi Park, TDL Director
tdl.org

4. Director’s Update
Texas Council on Academic Libraries (TCAL) TDL Member Board Meeting TDL 2017 Annual Report Looking ahead to 2018 DevOps Staffing Update
tdl.org

5. TCAL 2017
Open Educational Resources (OER) presentations & panels Report on OER and Academic Libraries Survey TDL Member Board Meeting
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6. TDL Member Board Attendees
Maurice Fortin, Angelo State
Diane Graves, Trinity University
John Wilson, Baylor University
Chloris Yue, UHCL
Lisa Shen, Sam Houston State University
Lisa German, University of Houston
Jonathan Helmke, Stephen F. Austin State University
Mark Phillips, UNT
David Baca, Texas A&M Galveston
lorraine haricombe, UT Austin
Doug Ferrier, Texas A&M International
Kelly Gonzalez, UT Southwestern
Cate Rudowsky, Texas A&M-Corpus Christi
Shawna Kennedy Witthar, West Texas A&M
Joan Heath, Texas State University
Kelly Visnak, UT Arlington
Bella Gerlich, Texas Tech University
Paul Sharpe, UT Rio Grande Valley
Kris Reed, Texas Woman's University
Governing board elections: Welcome Cate Rudowsky from Texas A&M-Corpus Christi and Kelly Gonzalez of UT Southwestern Medical Center
Annual Report (which I will share highlights from)
Courtney Mumma gave updates on new services for digital preservation and the Texas data repository
TDL showered our committees, working groups, and user groups with lots of praise during the meeting!
tdl.org

7. TDL By the Numbers TEXAS DATA REPOSITORY DSPACE VIREO
DATASETS (44)
FILES (1,527)
ALL-TIME DOWNLOADS (167)
MEMBERS (12)
DSPACE
ITEMS IN DSPACE (157,147)
INCREASE SINCE 2016 (34,804)
ALL-TIME DOWNLOADS (51,699,979)
MEMBERS (19)
TDL By the Numbers
VIREO
ETDs PROCESSED (24,210)
MEMBERS (16)
DIGITAL PRESERVATION
FILES (1,334,275)
DPN DEPOSITS (1)
TBs OF DATA (31)
MEMBERS (5)
OPEN JOURNAL SYSTEMS
ACTIVE JOURNALS (60)
ALL-TIME DOWNLOADS (4,187,274)
MEMBERS (10)

8. Strategies in 2017
Deliver essential preservation services as an integral component of a national digital preservation infrastructure, in order to preserve knowledge for future generations. Enhance the access, usability, and interoperability of Texas’ digital collections by fostering connections within the digital library ecosystem. Create meaningful and innovative professional development programs. Leverage the expertise of Texas librarians and staff, to take advantage of their talents, develop shared standards and practices, and establish a common base of knowledge across all member institutions. Establish a broad and enduring base of funding through statewide membership, external partnerships and funding sources, and legislative appropriation.
tdl.org

9. TDL 2017 Accomplishments tdl.org
Began implementation of new Membership Structure.
New member Texas Woman’s University, and SFASU upgraded to full membership.
Hired Communications Strategist Lea DeForest to help with recruitment and communications efforts.
Launched the Texas Data Repository (TDR), on-boarded nine institutional users of the TDR, and began accepting datasets for publication.
Formed the TDR Steering Committee to help guide development of the service, and communicated a clear road map for the service. Provided on-going training opportunities related to research data management via Research Data Management Webinar Series and RDM Coursera Study Group.
tdl.org

10. TDL 2017 Accomplishments tdl.org
Hired digital preservation expert Courtney Mumma to manage DigiPres services and provide consulting and training for members. Clarified and communicated the TDL DigiPres service offering, to enable confident and effective use of the services by our members. Recruited 4 additional institutional users of TDL DigiPres services.
Joined the Chronopolis digital preservation network, adding another non- commercial option for digital preservation storage managed by mission-driven organizations within the Academy.
Hosted the TDL Data Symposium in Fall 2016 and the 10th Texas Conference on Digital Libraries.
Helped establish and coordinate the South Central States Fedora Users Group and the A-Tex (Archivematica) Users Group with leadership from community members.
tdl.org

11. 2017 Goals – still working Revamp training programs.
Fill open positions.
Vireo 4 release and implementation.
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12. Aspirations 2018 FUNDING MEMBER RETENTION ORGANIZATIONAL EFFECTIVENESS
Recruit four additional institutional members.
Break even on Texas Conference on Digital Libraries through increased sponsorships.
Aspirations 2018
MEMBER RETENTION
Retain all current members and upgrade when possible.
Continue to transform OJS and DSpace training programs in ways that leverage member and community expertise and incentivize member participation.
ORGANIZATIONAL
EFFECTIVENESS
Select and implement systems for better member and potential member relationship tracking, contract workflows, and documentation
Implement tools (e.g. JIRA, Confluence) for better project tracking and increased transparency across the staff organization and the wider TDL community.
Fill vacant staff positions.
tdl.org

13. Aspirations 2018 SERVICES INFRASTRUCTURE tdl.org
Continue DigiPres and TDR usage growth and make enhancements to these services in alignment with services roadmaps.
Upgrade all hosted services to latest versions, including TDL-hosted Vireo deployments to Vireo 4.
Achieve greater integration of existing services, with an emphasis on easing workflows to TDL preservation systems.
Explore HykuDirect hosting through a limited pilot project.
Transition expanded DPLA hub from prototype to production-ready service.
Explore possible TDL role(s) for supporting open educational resources.
Aspirations 2018
INFRASTRUCTURE
Re-architect TDL systems and services within Amazon Web Services (AWS) for greater security and cost-effectiveness.
Achieve greater standardization in the deployment and management of services through application of new tools and processes.
tdl.org

14. TDL DevOps Goodbye, Ryan!
TDL staff are stepping up our responsibilities in the interim:
Clark – day-to-day operations
Courtney – overseeing DigiPres, TDR services, and Hydra pilot
Tech team – hyper-vigilance of Helpdesk
Kristi – oversight of core services (DSpace, OJS, Vireo)
Hiring a new software engineer (posting is on tdl.org)
tdl.org

15. Metadata Community Reviving the TDL Metadata Community
Kara Long, Baylor University
tdl.org

16. Metadata Community
Announcing the TDL Metadata Community! Purpose and goals Upcoming Twitter chat!
Announcing the Texas Digital Library Metadata Community!
Purpose and goals:
Discuss how metadata fits in with future and current projects of fellow TDL members
Conference with each other and talk through the metadata issues we were encountering
Hold a group call or Twitter chat on a regular basis for metadata folks in Texas
Upcoming Twitter chat TBD
Contact if interested in being a participant / moderator!
Sign up for the Metadata listserv or let TDL know you’re interested ( the helpdesk,
tdl.org

17. Digital Preservation Training
Digital Preservation training opportunities
Courtney Mumma, TDL Service Manager
tdl.org

18. DPMW@TRINITY July 22 – 27, 2018 San Antonio, Texas MIT Libraries
Digital Preservation
Management Workshop
July 22 – 27, 2018
San Antonio, Texas
Only 28 slots available!
Application online at tdl.org – due Friday, December 1.
Registration coming soon!
Presented by Nancy McGovern
MIT Libraries
DigiPres Management Workshop applications are open at
Who this workshop is for:
28 slots available – we’d love to see all of those slots filled w/ TDL members!
About the application process/why we ask that you apply:
Tuition for TDL members is $875 for the week ($1,000) for members. We’re working on reduced rates to stay in the dorms on the beautiful Trinity campus, and a full schedule of events is coming soon!
in collaboration with:
Trinity University Coates Library
TEXAS DIGITAL LIBRARY

19. DigiPres Webinar Series
30 minutes each with open Q&A Coming up! November 3, 2pm Executive Director Mary Molinaro on DPN​ November 10, 2pm UCSD Digital Preservation Analyst Sibyl Schaefer on Chronopolis Past Webinars: slides and video at tdl.org Overview of Digital Preservation Services at TDL​ DuraSpace’s Heather Greer Klein on DuraCloud
tdl.org

20. Other DigiPres Events tdl.org
DPMW Camp Rhode Island Archivematica Camp Fall 2018 University of Houston iPres 2018 September 24-27, 2018 Boston, MA co-hosted by MIT and Harvard PASIG 2018 October Mexico City Mexico
tdl.org

21. Coming Up Upcoming conferences and meetings in the TDL universe
Lea DeForest, TDL Communication Strategist
tdl.org

22. Coming up Fedora Camp DLF Forum & NDSA’s DigiPres Conference
October 16, 2017 to October 18, 2017
PCL, UT Austin
DLF Forum & NDSA’s DigiPres Conference
October 23-25, October 25-26
Pittsburgh, PA
TDL Governing Board meeting
Friday, November 10, 2017
Reminder: TCDL
tdl.org

23. May 15 – 17, 2018 Austin, Texas TEXAS DIGITAL LIBRARY Keynote speaker
Dr. King Davis
Research Professor
UT Austin
Texas Conference on Digital Libraries
May 15 – 17, 2018
Austin, Texas
25% off registration for TDL Members
Call for Proposals
Register at tdl.org
Sponsored by
TEXAS DIGITAL LIBRARY

24. Questions?
Visit or for more information.
tdl.org

25. Thank you
Thank you for participating in this month’s TDL Member Forum.
This work is licensed under a Creative Commons Attribution 4.0 International License.
tdl.org