1. TechStambha PMP Certification Training
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2. Chapter 03: Project Management Processes
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Agenda
Process
Project Management Process Groups
Project Management Process Interactions
Initiating Process Group
Planning Process Group
Executing Process Group
Monitoring and Controlling Process Group
Closing Process Group
Project Information
Role of Knowledge Areas
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4. What is a process? Tools and Techniques Inputs Outputs
Process is a set of interrelated actions and activities performed to create a pre-specified product, service or result.
Each process is characterized by its inputs, , tools and techniques and outputs
Downstream
process
Upstream
process
Tools and Techniques
Inputs
Outputs
Organizational process assets provide guidelines and criteria for tailoring the organizations processes to specific needs of a project
Enterprise Environmental factors may constrain project management options
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5. Project vs Product Processes
Project Management Processes
Ensures effective flow of the project throughout Project lifecycle.
Encompass the tools and techniques involved in applying the skills and capabilities described in the knowledge areas.
Product-oriented processes
Specify and create the projects product and vary by application area as well as the phase of the product life cycle.
Modifying the process to suite needs of a project is called tailoring
Project management process is contained in a product management lifecycle for a given product.
Project management processes apply globally across industries
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6. Project Management Processes
Project Management Processes are grouped into 5 categories known as Project Management Process Groups
Process Group
Description
Initiating Process Group
To define a new project or phase of an existing project by obtaining authorization to start the project or phase.
Planning Process Group
To establish the scope of project, refine objective and define the course of action required to attain the objectives of the project
Executing Process Group
To complete the work defined in the project management plan to satisfy project specifications
Monitoring Process Group
To track, review and regulate the progress and performance of the project.
Identify changes required and initiate the corresponding changes
Closing Process Group
To finalize all activities across all Process Groups to formally close the project or phase.
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7. Project Management Process Groups
Monitoring and Controlling Processes
Planning Processes
Exit Phase/ End project
Enter Phase/ Start project
Closing Processes
Initiating Processes
Executing Processes
The process groups are not project life cycle phases. All process groups might be repeated in a single project phase.
Example of a Project life cycle phase : Concept/Feasibility study, design, prototype, build, test, deliver.
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8. Project Management Process Group Interactions
Project statement of work
Business case
Agreements
Project initiator/
Sponsor
Initiating Process group
Modelling and Controlling Process Group
Procurement documents
Stakeholder
register
Stakeholder management
strategy
Organizational process assets
Enterprise environmental factors
Project Charter
Planning Process group
Project Documents
Enterprise/ Organization
Make or buy decisions
Source
selection
criteria
Project management plan
Resource
calendars
Customer
Approved change requests
Quality Control measurements
Performance reports
Requirements
Executing Process group
Final product, service or result
Seller Proposals
Procurement Contract Award
Deliverables
Change requests
Work performance information
Selected sellers
Sellers
Accepted deliverables
Closing Process group
Procurement documentation

9. Project Initiator/Sponsor
Project Boundaries
Project Boundaries
Monitoring and Controlling Processes
Project Deliverables
End users
Planning Processes
Project Initiator/Sponsor
Project inputs
Closing Processes
Initiating Processes
Project Records
Process Assets
Executing Processes
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10. Initiating Process Group
Processes performed to define a new project or a phase of an existing project by obtaining authorization to start the project or phase.
Initial Scope if defined
Initial financial resources are committed
Internal and external stakeholders are identified
Project manager is assigned
Initiating a project may be performed at the organizational , program or portfolio which is at a higher organizational initiative
Project manager is given authority to apply organizational resources to the subsequent project activities.
Project is officially authorized when a charter is approved.
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11. Planning Process Group
Processes performed to establish the total scope of the effort, define and refine the objectives and develop the course of action required to attain those objectives.
These planning processes develop the project management plan and the project documents that will be used to carry out the project.
Express how part of the project and sets the route to desired objective making it easier to get stakeholder buy-in and engagement.
Key purpose:
Delineate the strategy and tactics as well as the course of action to successfully complete the project or phase.
Provide outputs in the form of project management plan and its subsidiary plans.
Progressive detailing of the project management plan is called progressive elaboration.
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12. Executing Process Group
Processes performed to complete the work defined in the project management plan to satisfy project specifications.
The processes involve coordinating people and resources, managing stakeholder expectations, as well as integrating the performing the activities of the project in accordance with the project management plan
The results in this process group can trigger change requests and lead to modification of project plan , budgets and forecasts.
A large portion of budget will be expended in performing the Executing Process Group processes
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13. Monitoring and Controlling Process Group
Processes performed to track, review and orchestrate the progress and performance of the project.
Identifies changes required and initiates corresponding changes.
The processes involves
Monitoring ongoing activities against project management plan and project performance measurement baseline.
Controlling changes and recommending corrective or preventive action.
Influence factors that could circumvent integrated change control or configuration management so that only approved changes are implemented.
Key Benefit:
Project performance is measured and analyzed
Variance analyzed
Triggers change management and relevant updates to project management plan.
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14. Closing Process Group
Processes performed to conclude all activities across all Project Management Process Groups to formally complete the project, phase or contractual obligations.
This process group verifies that the defined processes are completed within all of the Process Groups to close project or a phase and formally establishes that the project or phase is complete.
This process group also establishes premature closure of the project.
The process might include some or all of the activities:
Obtain acceptance by the customer or sponsor to formally close the project or phase.
Conduct post-project or phase-end review
Record impacts of tailoring to any process
Document lessons learned
Apply appropriate updates to organizational process assets
Archive all relevant project documents in the project management information system
Close out all procurement activities ensuring termination of all relevant agreements
Perform team members assessment and release project resources.
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15. Project Data , Information and Reports
Work Performance data:
Raw observations and measurements identified during activities performed to carry out the project work
Examples: Reported work that is completed, number of defects, actual cost accrued
Work performance information:
Data collected from various controlling processes, analyzed in context and integrated based on relationships across areas
Examples: Status of the deliverables, Forecast for completion.
Work performance reports:
Representation of work performance information compiled in project documents intended to generate decisions or raise issues , actions or awareness
Examples: Status reports
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16. Process Groups, Processes and Knowledge Area
5 Project management Process Groups
10 knowledge areas
47 project management processes
A knowledge area represents a complete set of concepts , terms and activities that make up a professional field, project management filed or area of specialization. The knowledge areas are :
Project Integration Management
Project Scope Management
Project Time Management
Project Cost Management
Project Quality Management
Project Human Resource Management
Project Communications Management
Project Risk Management
Project Procurement Management
Project Stakeholder Management
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17. Initiating Process Group Planning Process Group
Knowledge Areas
Initiating Process Group
Planning Process Group
Executing Process Group
Monitoring and Controlling Process Group
Closing Process Group
4. Project Integration Management
4.1 Develop Project Charter
4.2 Develop Project Management Plan
4.3 Direct and Manage Project Work
4.4 Monitor and Control Project Work 4.5 Perform Integrated Charge Control
4.6 Close Project or Phase
5. Project Scope Management
5.1 Plan Scope Management 5.2 Collect Requirements 5.3 Define Scope 5.4 Create WBS
5.5 Validate Scope 5.6 Control Scope
6. Project Time Management
6.1 Plan Schedule Management 6.2 Define Activities 6.3 Sequence Activities 6.4 Estimate Activity Resources 6.5 Estimate Activity Durations 6.6 Develop Schedule
6.7 Control Schedule
7. Project Cost Management
7.1 Plan Cost Management 7.2 Estimate Costs 7.3 Determine Budget
7.4 Control Costs
8. Project Quality Management
8.1 Plan Quality Management
8.2 Perform Quality Assurance
8.3 Control Activity
9. Project Human Resource Management
9.1 Plan Human Resource Management
9.2 Acquire Project Team 9.3 Develop Project Team 9.4 Manage Project Team
10. Project Communication Management
10.1 Plan Communication Management
10.2 Manage Communications
10.3 Control Communications
11. Project Risk Management
11.1 Plan Risk Management 11.2 Identify Risks 11.3 Perform Qualitative Risk Analysis 11.4 Perform Quantitative Risk Analysis 11.5 Plan Risk Responses
11.6 Control Risks
12. Project Procurement Management
12.1 Plan Procurement Management
12.2 Conduct Procurements
12.3 Control Procurements
12.4 Close Procurements
13. Project Stakeholder Management
3.1 Identify Stakeholders
13.2 Plan Stakeholder Management
13.3 Manage Stakeholder Engagement
13.4 Control Stakeholder Engagement

18. Representation
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19. Thank You
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