1. IT Consolidation Assessment Phase

2. Today’s Objectives Review the IT Consolidation Assessment Approach
Collect names and availability of people interested in serving on one of the project teams
Discuss next steps

3. Data Collection and Inventory IT Future State Development
IT Consolidation Assessment
Two-Prong Assessment Approach
Data Collection and Inventory
“As-Is”
IT Future State Development
“To-be”
Deliverable created in 3 months
Deliverable created in 2-3 months
Migration Plan from Current to Future State
IT Transformation plan developed
Resource requirements identified
Timelines established
Costs and savings projected

4. Data Collection and Inventory
“As-Is”
People
Process
Technology
Roles
Responsibilities
Reporting Relationships
Organization Structures
Skills
Interests
Capabilities
Capacity/Quantity
Training Needs
Space Requirements
Issues
Workflows
Processes
Services Provided
Service Levels
Work Requests
Response Times
Customer needs and desires
Service Delivery
Measures and Metrics
Issues
Servers
Applications
Databases
Systems
Operating Systems
Platforms
Capacity
Space Requirements
Customer Needs and Desires
Issues
Costs
Costs
Costs

5. Data Collection Team Design
Data Collection and Inventory
Project Team
People
Sub-Team
Process
Sub-Team
Technology Sub-Team
Data Collection and Inventory will require a rigorous effort
Essential for the success of IT consolidation
Project Teams will work for at least 12 hours per week for a major portion of the next four months
Teams will need full access to current IT information and data
Individuals should be detailed oriented and understand one or more of the sub-team elements

6. IT Future State Development
“To-be”
Strategy Design and Planning Team
IT Consolidation Visioning and Strategy Sessions Entire IT Community
Gathering information from Visioning Sessions
Exploring external best practices
Creating alternatives and design options
Reviewing ideas with broader IT Community
Developing IT Consolidation Plan
Defining IT Consolidation
Developing Migration Approach
Raising and Resolving Issues
Creating Input into Overall IT Consolidation Design

7. Strategy Design and Planning Team
IT Future State Development
“To-be”
People
Sub-Team
Process
Sub-Team
Technology Sub-Team
Establish New Roles and Responsibilities
Identify and developing training approaches
Organization Design
Performance Management
Space Issues
Develop Customer Service Strategy and Processes
Designing High Level Workflows
Design Service Levels Agreements
Identify Key Process Requirements
Create Standards
Design High Level Technology Architecture and Strategy
Servers Administration
Application Design Approach
Databases
Space Issues
Cost/Benefit
Cost/Benefit
Cost/Benefit

8. Project Team Creation
Principal Officers have submitted names of people to serve on various EBC Project Teams
We need and want more people to be involved
Teams will require a commitment of at least 12 hours per week for four months
Not everyone can be on the Design Team
Data Collection and Inventory is essential to the project’s success
Looking for people who want to be included on the Data Collection and Inventory Team

9. Next Steps Teams will be finalized within next week
Data Collection and Inventory Teams will start within next 10 days
Visioning sessions are targeted to start before the end of the month
IT Transformation website has been launched
Continuous postings and information will be provided through the website and through other forums