1. Transfer Process
Rev 7/13
Employee driven request for a change in responsibility
Employer driven change to an employee’s responsibility
Employee completes the transfer request form (#2.119 E) and forwards to their supervisor
PD or designee communicates with EIS specifics of the change by electronic PCM E
Supervisor completes page 2 of #2.119 E and forwards to the RHS in Outreach to Hire within three days
EIS will get approval for information on PCM and communicate to payroll
The RHS will request approval from the PD or designee
EIS will complete transfer memo 2.250, job description, staffing roster, and orientation checklist (if applicable) and send to new supervisor.
Unapproved
Approved
RHS will contact current supervisor who will inform employee of disposition
RHS forwards copy of form 2.119E to hiring manager of vacancy
Supervisor will review transfer paperwork with employee and return signed copies to EIS and notify RHS that position is closed
Hiring manager will contact qualified employee within one week to set up interview and notify current supervisor of interview date. Interview and disposition should occur within two weeks from the date on form #2.119 E
Policy and Procedures for Application and Transfer Hiring (E.1.c – CW, HR)
RHS will complete the disposition on form #2.119 E and forwards to EIS via for file. Save in a folder for 6 months
Hiring manager or designee, will notify employee’s current supervisor and RHS of disposition
If job offer made
If job offer not made
Hiring manager contacts employee to offer job
RHS will complete eligibility and notify hiring manager and EIS of completion and will complete the disposition on 2.119E and forward to EIS for file
Hiring manager will notify the employee with reason they weren’t selected
Hiring manager will communicate with the EIS to notify payroll of all changes by electronic PCM E or via
EIS will get approval for information on PCM and communicate to payroll
RHS will complete the disposition on form #2.119 E and forward to EIS for file via . Save in a folder for 6 months
EIS will complete transfer memo 2.250, job description, staffing roster, and orientation checklist and send to new supervisor if applicable.
Supervisor will review transfer paperwork with employee and return signed copies to EIS