1. Part 1: The Preparedness Package for Refugee Emergencies (PPRE)

2. PPRE Overview
Replaces earlier guidance on contingency planning for refugee emergencies
Aligned with the current IASC Emergency Response Planning (ERP) approach
Based on the principle of partnership
Provides guidance on facilitating CP process with multiple partners

3. The PPRE became UNHCR Policy on
16 August, 2013,
per IOM/FOM 056/2013

4. Objectives of the PPRE
Achieve systematic preparedness for refugee emergencies at field level
Early context-specific contingency planning - before the emergency
Respond to new refugee emergencies quickly and effectively
Focus on key operational protection and assistance strategies.

5. Contents of the Package
Checklist of preparedness actions
Step-by-step guidance for field operations
Standard model for risk analysis and CP
CP templates, convertible into operations plans
Tools and templates for facilitating the CP process

6. The PPRE preparedness process…
Refugee Emergency
The PPRE preparedness process…
TO APPEAL
Scenario-Based Contingency Plan
Serves as the basis for the response plan and the (inter-agency) appeal at the outset of the emergency
CP Process
2-4 Weeks
TO OPS PLAN
Advanced Preparedness Actions (APAs)
Implemented when determined as necessary by the Risk Analysis
Risk
Analysis
Minimum Preparedness Actions (MPAs)
Done all the time by country offices, and Regional Offices / HQ, as a foundation for emergency preparedness

7. Key points on the MPAs
The focus of the PPRE approach is on general preparedness everywhere, and more advanced preparedness measures where needed.
This general level of preparedness is guided by the checklist for Minimum Preparedness Actions (MPA)
These MPAs are to be taken regardless of level of risk, and are not linked to a need for contingency planning.

8. The MPA checklist covers actions in 5 key areas:
Management, Coordination and External Relations
Protection
Basic Needs and Services
Supply
Administration
See Handout: MPA Checklist

9. After reviewing the actions detailed in the MPA checklist, answer the following question
Which (if any) of these actions are not being done now?

10. The MPA checklist: Required by all offices everywhere
Is not resource intensive
Should result in achieving the minimum level of preparedness required for the organization
Provides groundwork for knowing when to initiate the Advanced Preparedness Actions (APAs)

11. One of the actions to be taken per the MPA checklist is risk analysis…
“Undertake regular refugee movement risk monitoring, and engage with the inter-agency risk monitoring processes in-country, including those led by the RC/HC …” M2

12. Risk is systematically analyzed using two factors:
Impact – How bad would a particular refugee influx scenario be?
and…
Likelihood – What are the odds that the emergency scenario will actually occur?

13. These two factors are defined and given discreet levels of 1-5
These two factors are defined and given discreet levels of 1-5. Once the levels are agreed, the risk can be plotted on a risk matrix. 5 4
IMPACT 3 2 1 2 3 4 5
LIKELIHOOD

14. 10
HIGH RISK 15 20 25 5 8 12 16 20 4
MEDIUM RISK
IMPACT 6 9 12 15 3
LOW RISK 2 4 6 8 10 1 2 3 4 5
LIKELIHOOD

15. ANALYSIS SHOWS MEDIUM RISK ANALYSIS SHOWS HIGH RISK
If routine risk analysis using the PPRE model indicates a medium or high risk of a refugee emergency, then the Advanced Preparedness Actions (APA checklist) must be considered.
BEGIN APAs
CONSIDER APAs
ANALYSIS SHOWS MEDIUM RISK
ANALYSIS SHOWS HIGH RISK
ANALYSIS SHOWS LOW RISK
MPAs – baseline for preparedness

16. The APA checklist covers advanced preparedness actions in 5 key areas:
Management, Coordination and External Relations
Protection
Basic Needs and Services
Supply
Administration
See Handout: APA Checklist

17. After reviewing the actions detailed in the APA checklist, answer the following question:
Which of these advanced preparedness actions would be the most difficult to accomplish, why?

18. The APA checklist:
Should lead to an increased level of readiness to respond
Identifies actions that will facilitate the emergency response during the initial phase of an emergency
Requires development of a scenario- based contingency plan

19. One of the actions to be taken per the APA checklist is contingency planning…
“Initiate and manage the development or updating of the refugee Contingency Plan (CP), including a practical and action-oriented response strategy (also see CP process guidance and templates in the PPRE), together with partner agencies. ..” M3

20. Contingency Planning Tools
The basic components:
National - Level CP Template
Regional - Level CP Template
CP process guidance
CP Tool-box ( various practical templates)

21. CP template example...

22. The CP Template facilitates:
Setting a context-specific response strategy
Analysis of needed resources
An appropriate and timely protection response for refugees (incl. assistance)
Capturing decisions taken during UNHCR - led planning process with multiple partners
A concise document, of 20 pages or less
Consistency across different countries.

23. Finding what you need in the PPRE
Getting started and general preparedness
PPRE Guidance Note
MPA checklist
Medium and High-Risk Situations
APA checklist
CP country –level template
CP regional-level template
CP toolbox

24. For more information and support
Please use the Online Refugee Emergency Preparedness Hub:
Access: Standard computer log-in + password
Not yet migrated to MS Outlook?: Special procedure, go to:   -

25. ?
Questions or Comments?
Thank you.