1. Guidelines for Business Letters
Formal Business Letters

2. What is a Business Letter?
Correspondence sent from one business to another.

3. Formal Business Letter Styles
Block
All parts will begin at the left margin.
Modified Block
Date line, Signature Block will begin at center point (6 TABS from left)

4. Formal Business Letter Basic Parts
Letterhead
Preprinted with company name, address, and phone number
Date
Will begin 2-2 ½” from the top depending on the size of the letterhead (use side ruler for placement)
Letter Address
Salutation
Body
Complimentary Close
Name of Writer

6. Business Letter Special Parts
mailing notations (certified, registered, special delivery, confidential, personal)
attention line
subject line
copy notation
postscript

8. Two-Page Letters
At least 2 lines of the body of the letter must be carried to the second page.
Avoid widows and orphans.
Widow – single line carried to the top of the next page
Orphan – single line left at the bottom of a page
Second page requires a heading
Top margin of second page is 1”
Second page keyed on plain stationery – not letterhead

9. Second-Page Headings
Single Line Heading
Multiple-Line Heading