1. Willem Jaspers and Lucinda Maclagan
10/25/11
Contractor’s meeting
Willem Jaspers and Lucinda Maclagan
NL Agency

2. CA ESD I Final report status Procedure Financial report is complete
10/25/11
CA ESD I
Final report status
Financial report is complete
Awaiting ‘Green Light’ for the public reports – Core Theme Summary Reports and Executive Summary Report – from EACI
Procedure
Submit Financial and Final Implementation Report
EACI review
Response to EACI questions
Approval of Final Financial and Implementation Report
Final payment to Coordinator
Payment to participants

3. CA ESD II Duration and milestones Administrative procedures Interviews
10/25/11
CA ESD II
Duration and milestones
Administrative procedures
Interviews
NCP role and responsibilities
Working Group toolkit
Internal communication
Confidentiality

4. Timeline Final Implementation report 7/2014 Technical progress report
10/25/11
Timeline
Final
Implementation report
7/2014
Technical progress report
2/2012
Interim
Implementation report
1/2013
Start
31/5/2011
End
30/5/2014
36 months
First pre-payment 2011
Second pre-payment 2013
Final payment 2014

5. Administrative procedures
10/25/11
Administrative procedures
CPF collection almost complete
Changes in legal representative or person responsible for the work (usually NCP):
Letter to NL Agency. In the case of a change of legal representative this will be included as a contract amendment
Catering / conference fee, centrally processed
National administrative procedures apply for expense claims
Helpdesk – Annemiek van Woudenberg

6. Interviews 2 per participating country
10/25/11
Interviews
2 per participating country
15 every meeting - PM2 & PM3 and PM5 & PM6
Standard interview structure available in advance via website

7. NCP role and responsibilities
10/25/11
NCP role and responsibilities
PM participation
Ensure expert participation at PM in-depth sessions
Provide data in response to WG requests
Ensure participation in at least 1 WG
Disseminate CA ESD information to policy makers and ESD implementors
Be interviewed
Attend Contractors’meeting
Provide input for reporting
Submit National Implementation Report and the report on the implementation budget
See p. 49 of the Grant Agreement Annex I

8. Topic 1st in-depth session
10/25/11
Topic 1st in-depth session
Public Procurement
5 Parallel sessions on this topic
You are responsible to make sure that a national expert is attending the PM

9. Working Group toolkit WG tasks and responsibilities
10/25/11
Working Group toolkit
WG tasks and responsibilities
WG topic detailed description
WG timeline
Templates (reports, presentations, questionnaires)
Questionnaire tips
Presentation tips
Pimp my meeting box (different interactive meeting formats)

10. Internal Communication
10/25/11
Internal Communication
All contractual / financial questions about the CA ESD are to be directed to NL Agency
Communication with EACI and DG ENER go via NL Agency
Questions on:
financial issues – Annemiek van Woudenberg (NL Agency)
Contractual issues – Willem Jaspers (NL Agency)
Communication and support material – Frances Downy (EST)

11. Confidentiality needs clarification
10/25/11
Confidentiality needs clarification
Confidentiality policy
Publicly available material made available
Discussions remain strictly confidential
WG reports remain confidential, except:
Executive summary
Good practice factsheets
Confidentiality agreement remains for third parties
This time: we ask whether presentations are to remain confidential or not. In future: presentations are public except when marked 'confidential'

12. Confidentiality policy
10/25/11
Confidentiality policy
Currently in draft stage
Will be circulated within a month of this Plenary Meeting
Will also form part of the NCP toolkit.

13. 10/25/11
Public reports
Purpose: to explain and show to the 'outside world' what we are doing and what we deliver.
To share good practices that have been identified and can be used as inspiration by other stakeholders with a large number of market actors.

14. Public reports – Procedure
10/25/11
Public reports – Procedure
The executive summary of the Working Group reports will, together with the good practice factsheets, form the basis of public reports (CTSR, ESR). The WG reports themselves will remain fully confidential!
EST sends notification shortly after PM: Working Group reports are now online
MS have 2 weeks to review and, if they do not agree, provide alternative wording
This is the only notification, and it is the responsibility of NCP to follow this up.

15. Thank you for your attention
10/25/11
Thank you for your attention